STRS Payroll - Create File | PowerSchool ERP Compliance

Use the OH STRS Payroll - Report page to create the OH STRS Payroll Report in hard copy or electronic file format. This page allows users to generate payroll contribution reports for submission to the State Teachers Retirement System of Ohio (STRS). The report includes payroll records, new hire records, reemployed retiree records, and prior-year adjustments based on the selected options.

On the OH STRS Payroll page, select Report.
Refer to the Field descriptions and enter or select the required report criteria.
Create a hard copy of the report to verify data before you create the electronic file:
1. Select Hard Copy.
2. Select Create, and then Yes.
Save the file and select OK.
Navigate to the folder containing the report file.
Inspect the file. Refer to Maintain data and update it if necessary.
Repeat these steps until all the required data is included.
Create the electronic file:
1. Select Electronic File. The Include Trailer and Include Header fields are displayed. Refer to the Field descriptions and select the required options.
2. Select Create, and then Yes.
3. Save the file and select OK.

The default file name is <Employer STRS Number><MMDD>.txt
where
The Employer STRS Number is retrieved from the Employer STRS Number field on the Human Resources Profile - State page.
MMDD represents the Pay Date selected on this page.

For detailed information about the report’s file layout, refer to STRS Payroll - File Layout and Data Mapping.

Follow the state's submission procedures.

Field descriptions

The following table describes the fields on the OH STRS Payroll - Report page.

Field	Description
Pay Date	The pay date for the payroll to be reported.
Include Payroll	Indicates whether to include payroll (PAY) and payroll accrued (PAYA) contribution records in the electronic file.
Include NewHire	Indicates whether to include new hire (NM) and reemployed retiree (RM) demographic records in the electronic file.
Include Prior Year Adjustment	Indicates whether to include prior fiscal year adjustment (ADJ) records in the electronic file.
Include Trailer	Indicates whether to include an optional trailer record at the end of the electronic file. The trailer record contains summary totals for the submission.
Include Header	Indicates whether to include an optional header record at the beginning of the electronic file. The header record contains identifying information for the submission. If this option is selected, the Header Information section is displayed.
Payroll Type	The type of payroll submission. Valid values: REG - Regular REPL - Replacement CORR - Correction
Payment Method	The method of payment for employer contributions. Valid values: CHK - Check EFT - Electronic Funds Transfer
Payment Reference Number	The payment reference number associated with the employer contribution payment. Used to cross-reference the payment with the contribution file.
Payment Amount	The total payment amount being remitted with the contribution file.
Employer Reference	An optional text field for entering employer-specific reference information or notes to be included with the electronic file submission. The value entered is included in the header record of the STRS Payroll electronic file and can be used by the employer for internal tracking, cross-referencing payroll submissions, or adding identifying information to the file.