New Hire Report - Employee Information (Record Type 2) - File Layout and Data Mapping

The following table lists the positions, lengths, field names, descriptions, and data sources or valid values for the Employee Information (Record Type 2) of the New Hire report.

Position	Length	Field Name	Description	Data Source or Valid Values
1	1	Record Type	Identifies the record type.	The valid value is 2.
2-10	9	Employee SSN	The employee's Social Security number.	Retrieved from the Social Security field on the Employee Information page.
11-26	16	Employee First Name	The employee’s first name.	Retrieved from the First Name field on the Employee Information page.
27-42	16	Employee Middle Initial	The employee's middle initial.	Retrieved from the Middle Name field on the Employee Information page.
43-71	29	Employee Last Name	The employee's last name.	Retrieved from the Last Name field on the Employee Information page.
72	1	Filler	Leave blank	spaces
73-112	40	Employee Address Line 1	The first line of the employee's address.	Retrieved from the Address field on the Employment tab of the Employee Information page.
113-152	40	Employee Address Line 2	The second line of the employee's address.	Retrieved from the Address field on the Employment tab of the Employee Information page.
153-192	40	Filler	Leave blank	spaces
193-217	25	Employee City	The employee's city of residence.	Retrieved from the City field on the Employment tab of the Employee Information page.
218-219	2	Employee State	The employee's state of residence.	Retrieved from the State field on the Employment tab of the Employee Information page.
220-224	5	Employee Zip Code	The employee's zip code.	Retrieved from the Zip Code field on the Employment tab of the Employee Information page.
225-228	4	Employee Zip+4	The employee's zip code extension.	Retrieved from the Zip Code field on the Employment tab of the Employee Information page (if the zip code includes the extension in format 99999-9999).
229-270	42	Filler	Leave blank	spaces
271-278	8	Birth Date	The employee's date of birth.	Retrieved from the Birthdate field on the Employee Information page.
279-286	8	Hire Date	The employee's date of hire.	Retrieved from the Hire Date field on the Employment tab of the Employee Information page.
287-288	2	State of Hire	The employee's state of hire.	Retrieved from the State field on the Employment tab of the Employee Information page.
289	1	Employee Gender	The employee's gender.	Valid values: M = Male F = Female Retrieved from the Sex at Birth field on the Employee Information page.
290	1	Filler	Leave blank	spaces
291-299	9	Employer FEIN	The nine-digit Federal Employer Identification Number assigned by the Internal Revenue Service (IRS).	Retrieved from the Federal Identification Number (EIN) field on the OH New Hire Report - Setup - Employer page.
300	1	Filler	Leave blank	spaces
301-312	12	Employer Account Number	The Ohio state employer account number.	Retrieved from the State Employer Account Number field on the Human Resources Profile - State page.
313-357	45	Employer Name	The official legal name of the employer or organization.	Retrieved from the Name field on the OH New Hire Report - Setup - Employer page.
358-397	40	Employer Address Line 1	The primary street address of the employer's location.	Retrieved from the Street Address 1 field on the OH New Hire Report - Setup - Employer page.
398-437	40	Filler	Leave blank	spaces
438-477	40	Filler	Leave blank	spaces
478-502	25	Employer City	The city where the employer is located.	Retrieved from the City field on the OH New Hire Report - Setup - Employer page.
503-504	2	Employer State	The two-character state code for the employer's address.	Retrieved from the State field on the OH New Hire Report - Setup - Employer page.
505-509	5	Employer Zip Code	The five-digit postal zip code for the employer's address.	Retrieved from the Zip field on the OH New Hire Report - Setup - Employer page.
510-513	4	Employer Zip+4	The four-digit zip code extension (ZIP+4).	Retrieved from the Zip Ext field on the OH New Hire Report - Setup - Employer page.
514-753	240	Filler	Leave blank	spaces
754	1	Independent Contractor	Indicates whether the person being reported is an independent contractor (vendor).	The valid value is N.
755-815	61	Filler	Leave blank	spaces