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PowerSchool ERP Ohio

PowerSchool ERP Ohio

Main

Main

Release Notes

March 2026 Release - 22.4.55, 23.10.30, 25.7.9
February 2026 Release - 22.4.54, 23.10.29, 25.7.8
January 2026 Release - 22.4.53.1, 23.10.28.1, 25.7.7.1
January 2026 Release - 22.4.53, 23.10.28, 25.7.7

2025

December 2025 Release - 22.4.51, 23.10.26, 25.7.5
November 2025 Escalation Release - 22.4.50.1, 23.10.25.1
October 2025 Release - 22.4.49, 23.10.24, 25.7.3
August 2025 Release - 25.7.1
August 2025 Release - 22.4.47, 23.10.22
July 2025 Release - 22.4.46, 23.10.21, 25.7.0
June 2025 Escalation Release - 22.4.45.1, 23.10.20.1
June 2025 Release - 22.4.45, 23.10.20, 25.7.0.5
May 2025 Release - 22.4.44, 23.10.19, 25.7.0
April 2025 Release - 22.4.43, 23.10.18, 25.7.0
March 2025 Escalation Release - 23.10.17.1
March 2025 Release - 22.4.42, 23.10.17, 25.7.0
February 2025 Release - 22.4.41, 23.10.16

2024

December 2024 Release - 22.4.39, 23.10.14
November 2024 Release - 20.11.76, 22.4.38, 23.10.13
October 2024 Release - 20.11.75, 22.4.37, 23.10.12
September 2024 Escalation Release - 20.11.74.1, 22.4.36.1, 23.10.11.1
September 2024 Release - 20.11.74, 22.4.36, 23.10.11
August 2024 Escalation Release - 20.11.73.1, 22.4.35.1, 23.10.10.1
August 2024 Release - 20.11.73, 22.4.35, 23.10.10
June 2024 Release - 20.11.71, 22.4.33, 23.10.8
May 2024 Release - 20.11.70, 22.4.32, 23.10.7
April 2024 Release - 20.11.69, 22.4.31, 23.10.6
March 2024 Release - 20.11.68, 22.4.30, 23.10.5
February 2024 Release - 20.11.67, 22.4.29, 23.10.4
January 2024 Release - 20.11.66, 22.4.28, 23.10.3

2023

December 2023 Release - 20.11.65, 22.4.27, 23.10.2
November 2023 Release - 20.11.64, 22.4.26
October 2023 Release - 19.4.82, 20.11.63, 22.4.25
September 2023 Release - 19.4.81, 20.11.62, 22.4.24
August 2023 Release - 19.4.80, 20.11.61, 22.4.23
July 2023 Release - 20.11.60, 22.4.22
June 2023 Release - 20.11.59, 22.4.21
April 2023 Major Release - 20.11.56, 22.4.18
March 2023 Major Release - 20.11.54, 22.4.16
February 2023 Minor Release - 20.11.53, 22.4.15
February 2023 Major Release - 20.11.52, 22.4.14
January 2023 Minor Release - 20.11.51, 22.4.13
January 2023 Major Release - 19.4.69, 20.11.50, 22.4.12

2022

December 2022 Minor Release - 22.4.11
December 2022 Major Release - 20.11.48, 22.4.10
November 2022 Minor Release - 20.11.47
November 2022 Major Release - 20.11.46.0
October 2022 Minor Release - 20.11.45.0
October 2022 Major Release - 20.11.44.0
September 2022 Minor Release - 20.11.43.0
September 2022 Major Release - 20.11.42.0
August 2022 Minor Release - 20.11.41.0
August 2022 Major Release - 20.11.40.0
July 2022 Minor Release - 20.11.39.0
July 2022 Major Release - 20.11.38.0
June 2022 Minor Release - 20.11.37
June 2022 Major Release - 20.11.36
May 2022 Minor Release - 20.11.35
April 29, 2022 Release
April 8, 2022 Release
March 25, 2022 Release
March 11, 2022 Release
February 25, 2022 Release
January 28, 2022 Release
January 21, 2022 Release
January 07, 2022 Release

2021

December 10, 2021 Release
December 03, 2021 Release
November 12, 2021 Release
October 29, 2021 Release
October 8, 2021 Release
September 24, 2021 Release
September 10, 2021 Release
August 27, 2021 Release
August 13, 2021 Release
July 30, 2021 Release
July 9, 2021 Release
June 25, 2021 Release
June 11, 2021 Release
May 28, 2021 Release
May 7, 2021 Release
April 23, 2021 Release
February 19, 2021 Release

Overview

Ohio - State Compliance Reporting

Setup

Fund Accounting - Setup

Defined Page 10 - Ohio Independent Contractor

Reference Tables - Fund Accounting

User Defined Table Code CR

Human Resources - Setup

Human Resources Profile – State

Employee Information

Actions

EMIS Position Information

EMIS Position Information - Recalculate Salaries

EMIS Staff Report - Employee Information

Payroll Information

Pay Rates - OH SERS Retirement
Payroll Information - State Required

Personnel Information

Certifications/Licenses
Defined Page 32001 - State Required II
Defined Page 32003 – Reemployed Retiree Fields

Reference Tables - Human Resources

Calendars

Deductions

Set Up STRS Retirement Deduction Codes

STRS Retirement Deduction Codes Examples

Set Up SERS Retirement Deduction Codes

SERS Retirement Deduction Codes Examples

Future Job Classes
Future Local Tax Codes
Job Classes
Local Tax Codes

Pay Codes

Set Up STRS Retirement Pay Codes

STRS Retirement Pay Codes Examples

Set Up SERS Retirement Pay Codes

SERS Retirement Pay Codes Examples

Attendance

Substitute Attendance Record Examples

Import Batch Timecards

Import Batch Timecards data
Import Batch Timecards - File Layout and Data Mapping

Ohio Local Taxes

Employee Tax Information

Federal/State/Local Tax Report

Federal/State/Local Tax Report - File Layouts and Data Mapping

Federal Tax Report - File Layouts and Data Mapping

Federal Tax Report - Report by Employee (E) - File Layout and Data Mapping
Federal Tax Report - Report by Employee w/Current Address (A) - File Layout and Data Mapping
Federal Tax Report - Report by Employee/Check (C) - File Layout and Data Mapping

State Tax Reports - File Layouts and Data Mapping

State Tax Report - Report by Employee (E) - File Layout and Data Mapping
State Tax Report - Report by Employee w/Current Address (A) - File Layout and Data Mapping
State Tax Report - Report by Employee/Check (C) - File Layout and Data Mapping

Local Tax Reports - File Layouts and Data Mapping

Local Tax Report - Report by Employee (E) - File Layout and Data Mapping
Local Tax Report - Report by Employee w/Current Address (A) - File Layout and Data Mapping
Local Tax Report - Report by Employee/Check (C) - File Layout and Data Mapping
Local Tax Report - Local Tax Summary Report - File Layout and Data Mapping

Periodic Routines - Human Resources

Civil Rights Data Collection (CRDC)
W2 Processing - Create W2 Electronic File
W2C Processing - Create W2C Electronic File

State Submissions

Fund Accounting - State Submissions

Annual Spending Plan

Annual Spending Plan - Load Data
Annual Spending Plan - Maintain Data
Annual Spending Plan - Create File

Annual Spending Plan - File Layouts and Data Mapping

Line Number Assignment Upload - File Layout and Data Mapping

Annual Spending Plan Report - File Layout and Data Mapping

Annual Spending Plan - Summary Report - File Layout and Data Mapping
Annual Spending Plan - Detail Report - File Layout and Data Mapping

Cash Position Report

Cash Position Report - File Layout and Data Mapping

Certification of Balances

Certification of Balances - Load Data
Certification of Balances - Maintain Data
Certification of Balances - Create File
Certification of Balances - File Layout and Data Mapping

Foundation Reconciliation

Foundation Reconciliation - File Layout and Data Mapping

Fund Activity Report

Fund Activity Report - File Layouts and Data Mapping

Fund Activity Report - Detail - File Layout and Data Mapping
Fund Activity Report - Summary - File Layout and Data Mapping

GAAP Data Export

GAAP Data Export - File Layout and Data Mapping

GAAP Data Export - Fund Definition (AF) Record - File Layout and Data Mapping
GAAP Data Export - Fund Balance (CT (TRAN_IND = 1)) Record - File Layout and Data Mapping
GAAP Data Export - Expenditure (CT (TRAN_IND = 2)) Record - File Layout and Data Mapping
GAAP Data Export - Revenue (CT (TRAN_IND = 3)) Record - File Layout and Data Mapping

Human Resources - State Submissions

Certification Upload

ODE Certification Data File

eSERS Contribution Report

eSERS Contribution Report - Load Data

eSERS Contribution Report - Maintain Data

eSERS Contribution Report - Maintain Data - SERS Data
eSERS Contribution Report - Maintain Data - Pay Period Data

eSERS Contribution Report - Clear State Required
eSERS Contribution Report - Create File
eSERS Contribution Report - Purge Data

eSERS Contribution Report - File Layout and Data Mapping

eSERS Contribution Report - Group Header (CH) Record - File Layout and Data Mapping
eSERS Contribution Report - Detail (CD) Record - File Layout and Data Mapping

eSERS Enrollment Report

eSERS Enrollment Report - Setup
eSERS Enrollment Report - Load Data
eSERS Enrollment Report - Maintain Data
eSERS Enrollment Report - Create File
eSERS Enrollment Report - Purge Data

eSERS Enrollment Report - File Layout and Data Mapping

eSERS Enrollment Report - Header (EH) Record - File Layout and Data Mapping
eSERS Enrollment Report - Detail (ED) Record - File Layout and Data Mapping

New Hire Report

New Hire Report - Process Overview

New Hire Report - Quick Reference Checklist

New Hire Report - Best Practices
New Hire Report - Setup
New Hire Report - Create File

New Hire Report - File Layouts and Data Mapping

New Hire Report - Header (Record Type 1) - File Layout and Data Mapping
New Hire Report - Employee Information (Record Type 2) - File Layout and Data Mapping
New Hire Report - Vendor or Independent Contractor Information (Record Type 2) - File Layout and Data Mapping

New Hire Report - Troubleshooting

New Hire Report - Troubleshooting - Error Log Messages
New Hire Report - Troubleshooting - Load Summary and Error Report Messages
New Hire Report - Troubleshooting - System Error Messages
New Hire Report - Troubleshooting - Processing Status Messages

OH Endorsements
OH Teaching Fields

Quarterly Wage

Quarterly Wage - Process Overview
Quarterly Wage - Best Practices
Quarterly Wage - Setup
Quarterly Wage - Update Weeks
Quarterly Wage - Load Data
Quarterly Wage - Maintain Data
Quarterly Wage - Create File
Quarterly Wage - Purge Data

Quarterly Wage - File Layouts and Data Mapping

Quarterly Wage - Employer Address (A) Record - File Layout and Data Mapping
Quarterly Wage - Employer Quarterly (E) Record - File Layout and Data Mapping
Quarterly Wage - Employee Wage (S) Record - File Layout and Data Mapping
Quarterly Wage - Employer Total (T) Record - File Layout and Data Mapping
Quarterly Wage - Final Total (F) Record - File Layout and Data Mapping

Quarterly Wage - Troubleshooting

Quarterly Wage - Troubleshooting - Load Summary Error Messages
Quarterly Wage - Troubleshooting - System Error Messages

Retirement System Deductions

Retirement Time

OH Retirement Time - Pay Rates report - File layout and data mapping

STRS Annual Member Contribution

STRS Annual Member Contribution - Setup

STRS Annual Member Contribution - Setup - STRS Deductions
STRS Annual Member Contribution - Setup - Accrued Pays By Pay Group

STRS Annual Member Contribution - Load Data

STRS Annual Member Contribution - Maintain Data

STRS Annual Member Contribution - Maintain Data - Employee Information

STRS Annual Member Contribution - Service Credit

STRS Annual Member Contribution - Maintain Data - Service Credit
STRS Annual Member Contribution - Service Credit - Best Practices and Troubleshooting

STRS Annual Member Contribution - Create File
STRS Annual Member Contribution - Purge Data
STRS Annual Member Contribution - File Layout and Data Mapping

STRS Payroll

STRS Payroll - Load Data

STRS Payroll - Load Data - Payroll Load
STRS Payroll - Load Data - New Hire Load

STRS Payroll - Maintain Data
STRS Payroll - Create File
STRS Payroll - File Layout and Data Mapping

Update Service Years

EMIS

Cautions and Restrictions
EMIS Prerequisites
EMIS Clear Prior Year Attendance

Data Export

Staff Export Record Layouts

CI Record Layout
CK Record Layout
CJ Record Layout
CC Record Layout
CL Record Layout

Financial Export Record Layouts

DN Record Layout

QC Record Layouts

QC-CSH (Cash) Record Layout
QC-EXP (Expenditure) Record Layout
QC-RCT (Receipt) Record Layout
QC-OPU (Operational Unit) Record Layout
QC-EX1 (Exhibit 1) Record Layout

Miscellaneous Export Record Layouts

QF Record Layout

EMIS Employee Positions Report

EMIS Employee Positions Report - File Layout and Data Mapping

EMIS Financial Load

EMIS Staff Report

Print Staff Employment Listing

EMIS Staff Employment Report - File Layout and Data Mapping

Print Staff Demographic Listing

EMIS Staff Demographic Listing - File Layout and Data Mapping

Contractor

Print Contractor or Contractor Staff Listing

Contractor/Contractor Staff Data Report - File Layout And Data Mapping

Upload File

Contractor or Contractor Staff - Upload File Format

Staff Summer Separation

Load Summer Separation Data

Load EMIS Staff Report Data

Maintain EMIS Staff Report Data

Maintain Demographic Data
Maintain Employment Data

Final Attendance Calculation

Final Attendance Calculation - File Layout and Data Mapping

EMIS Update Position Salary

EMIS Update Position Salaries Report - File Layout and Data Mapping

EMIS Financial Tables

5 Year Forecast

Cash Table

EMIS Cash Table Report - File Layout and Data Mapping

Exhibit 1

EMIS Exhibit 1 Report - File Layout and Data Mapping

Expenditure Table

EMIS Expenditure Table Report - File Layout and Data Mapping

Federal Assistance Detail

EMIS Federal Assistance Detail Report - File Layout and Data Mapping

Federal Assistance Summary

Operational Unit

EMIS Operational Unit Report - File Layout and Data Mapping

Organization General Information

EMIS Organization General Information Report - File Layout and Data Mapping

Receipt Table

EMIS Receipt Table Report - File Layout and Data Mapping

Statement R Descriptions
Statement R Detail

EMIS Reference Tables

EMIS Assignment Codes
EMIS Building IRN Codes
EMIS Class Codes
EMIS Fund Class Codes
EMIS Profile

Procedures

Fiscal Year-End Process
Medicare Pickup on Pickup
SERS and STRS Retirement Time Calculations

Ohio-Specific Features

Employee Access Center (EAC) for Ohio
Employee Timesheets (ETS) for Ohio

Breadcrumbs

Home
Ohio State Reporting Help
EMIS
Data Export

On this Page

Staff Export Record Layouts

CI Record Layout
CK Record Layout
CJ Record Layout
CC Record Layout
CL Record Layout

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