Use the EMIS Statement R Detail page to add, update, delete, search, and print civil proceedings records for Ohio EMIS Statement R state reporting. This page allows users to enter detailed information about legal proceedings involving the school district, including case details, court information, plaintiffs/defendants, and related expenses. The data is included in the QC (Financial) record type for EMIS state reporting submissions. You must populate this table manually.
For information about Statement R descriptions, refer to the Statement R Descriptions Table.
Maintain data
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On the start page, select EMIS.
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From the EMIS Financial Tables menu, select Statement R Detail.
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Filter records using the filter criteria. To enter filter criteria:
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Select an option in the first field.
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Select or enter a value.
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Select Add if the button is enabled.
Refer to Searching for Records for more information.-
To add a record, select Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
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To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
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To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
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To download the information, select Download, then select Download PDF or Download as an Excel Document.
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Field descriptions
The EMIS Statement R Detail form contains the following tabs:
EMIS Statement R (Civil Proceedings)
The following table describes the fields on the EMIS Statement R (Civil Proceedings) tab on the EMIS Statement R Detail form of the EMIS Statement R Detail page.
|
Field |
Description |
Data source and Valid values |
|---|---|---|
|
Record Number |
A unique sequential identifier for the Statement R detail record. This field is view-only. |
Calculated during the add process. The system retrieves the maximum record number from the ohefin_stat_rdet table and increments it by 1. |
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Record Status |
Indicates the status of the record for EMIS reporting. This field is view-only. |
The valid value is A - Add. The field value is system-assigned. The field is automatically set to A - Add when a new record is created. |
|
Sort Type |
Identifies the EMIS record type. This field is view-only. |
The valid value is QC. The field value is system-assigned. The field is automatically set to QC when a new record is created. |
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Fiscal Year |
The fiscal year for EMIS reporting. This field is view-only. |
The field value is retrieved from the Financial Fiscal Year field on the EMIS Profile page. |
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Reporting Period |
The reporting period for EMIS submission. This field is view-only. |
Valid values:
The field value is retrieved from the Financial Reporting Period field on the EMIS Profile page. |
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District IRN |
The six-digit state-assigned Information Retrieval Number (IRN) that uniquely identifies the school district. This field is view-only. |
The field value is retrieved from the District IRN field on the EMIS Profile page. |
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Schedule Sequence |
The code identifying the schedule sequence for the civil proceedings record. This field is view-only. |
The valid value is ZBZ. The field value is system-assigned. The field is automatically set to ZBZ when a new record is created. |
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Schedule Frequency |
The three-digit code (001-999) representing the schedule frequency for Statement R reporting. The value must match the Schedule Frequency field value on the EMIS Statement R Descriptions form. The value must be incremented by 1 for each proceeding. This field cannot be updated after saving the record. |
The valid values are 1-999. Calculated during the add process. The system retrieves the maximum schedule frequency from the ohefin_stat_rdet table and increments it by 1, returning the result as a three-digit code. |
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Line Number |
A sequential line number for the record. This field is view-only. |
The valid value is 1. The field value is system-assigned. The field is automatically set to 1 when a new record is created. |
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Schedule Number |
Identifies the record's schedule type. This field is view-only. |
The valid value is STR. The field value is system-assigned. The field is automatically set to STR when a new record is created. |
Proceedings Details
The following table describes the fields on the Proceedings Details tab on the EMIS Statement R Detail form of the EMIS Statement R Detail page.
|
Field |
Description |
Data source and Valid values |
|---|---|---|
|
Case Number |
The unique case number assigned to the civil proceeding. |
Not applicable |
|
Court Name |
The name of the court where the civil proceeding is being held. |
Not applicable |
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Plaintiff/Defendant - Type |
The single-character code indicating whether the entry is a Plaintiff or Defendant. Up to 5 plaintiff/defendant entries can be recorded per case. |
Valid values:
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Plaintiff/Defendant - Name |
The name of the plaintiff or defendant associated with the civil proceeding. Up to 5 plaintiff/defendant names can be recorded per case. |
Not applicable |
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Capacity of Board |
Indicates the role of the school board in the civil proceeding. |
Valid values:
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Total Expense for Proceedings |
The cumulative total expense for the civil proceeding through the current fiscal year. |
Not applicable |
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Expense for Proceedings |
The expense incurred for the civil proceeding during the current fiscal year only. |
Not applicable |
Copy
Use this option to copy the EMIS Statement R Detail data from one year to another.
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On the EMIS Operational Unit page, select Copy.
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Select the Year to Copy and Year to Create.
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Select Copy and then Yes.
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If data for the selected Year to Create exists, select Yes to delete and recopy the data.