Quarterly Wage - Process Overview

The following section provides a high-level overview of the Quarterly Wage reporting process.

1. Ensure the prerequisites are met.

2. Access the Quarterly Wage Report:
   From the Human Resources menu, select State. From the State-OH menu, select Quarterly Wage.

3. Load employee wage data from payroll and check history into the quarterly wage work table.

4. Review the loaded data for accuracy and make corrections to the source data and the records on the OH Quarterly Wage page as needed. If you made corrections to the source data, you must purge and reload the data. If you made corrections only to the records on the OH Quarterly Wage page and not to the source data, you do not need to purge and reload data, as your corrections will be overwritten.

5. (Optional) Bulk update the Weeks Paid Tot field on the Payroll Information - State Required page for multiple employees.

6. (Optional) Manually add employees who were not included in the automatic load process.

7. Enter the Report Criteria.

8. Create the hard copy report and carefully review it for accuracy and completeness, and make corrections to the source data and the records on the OH Quarterly Wage page as needed. If you made corrections to the source data, you must purge and reload the data. If you made corrections only to the records on the OH Quarterly Wage page and not to the source data, you do not need to purge and reload data, as your corrections will be overwritten.

9. Create the electronic file for the Ohio Department of Job and Family Services (ODJFS) submission.

10. Submit the electronic file to the ODJFS:

    1. Save the generated electronic file. The default file name is L<first 7 digits of State ID Code><last 2 digits of reporting year><reporting quarter>.txt.

    2. Submit the electronic file to the ODJFS Quarterly Wage Reporting system.

Process Timeline

The following table outlines the timeline to follow for the Quarterly Wage reporting process.