The following table lists the positions, lengths, field names, descriptions, and data sources or valid values for the Employer Quarterly (E) Record of the Quarterly Wage report.
|
Position |
Length |
Field Name |
Description |
Data Source or Valid Values |
|---|---|---|---|---|
|
1 |
1 |
Record ID |
Identifies the record type. |
The valid value is E. |
|
2-5 |
4 |
Year |
The reporting year for which quarterly wage data is being reported. |
Retrieved from the Reporting Year field on the OH Quarterly Wage - Setup page. |
|
6-14 |
9 |
Federal EIN |
The nine-digit Federal Employer Identification Number assigned by the Internal Revenue Service (IRS). |
Retrieved from the Federal Employer ID Number field on the OH Quarterly Wage - Setup page. |
|
15-23 |
9 |
Filler |
Leave blank |
spaces |
|
24-73 |
50 |
Employer Name |
The organization’s name. |
Retrieved from the Employer Name field on the Federal/State Reporting tab of the Human Resources Profile page. |
|
74-113 |
40 |
Employer Address |
The employer's street address. |
Retrieved from the Address field on the OH Quarterly Wage - Setup page. |
|
114-138 |
25 |
Employer City |
The employer's city. |
Retrieved from the City field on the OH Quarterly Wage - Setup page. |
|
139-140 |
2 |
Employer State |
The employer's state FIPS code. |
Retrieved from the State field on the OH Quarterly Wage - Setup page. The system converts the state code to a FIPS code for the electronic file. |
|
141-148 |
8 |
Filler |
Leave blank |
spaces |
|
149-153 |
5 |
Zip Code |
The employer's five-digit zip code. |
Retrieved from the Zip Code field on the OH Quarterly Wage - Setup page. |
|
154-158 |
5 |
Zip Extension |
The employer's zip code extension (ZIP+4). |
Retrieved from the Zip Extension field on the OH Quarterly Wage - Setup page. |
|
159-166 |
8 |
Filler |
Leave blank |
spaces |
|
167-170 |
4 |
System Code |
Indicates Ohio unemployment tax reporting. |
The valid value is UTAX. Not retrieved from a user interface field. |
|
171-172 |
2 |
State Code |
Ohio's FIPS state code. |
The valid value is 39. Not retrieved from a user interface field. |
|
173-187 |
15 |
State UI Account |
The state identification code assigned by Ohio for unemployment insurance purposes. |
Retrieved from the State ID Code field on the OH Quarterly Wage - Setup page. |
|
188-189 |
2 |
Month |
The last month of the quarter. |
Valid values:
Calculated during the electronic file creation process. The month value is derived from the Reporting Quarter field on the OH Quarterly Wage - Setup page using the following logic:
|
|
190 |
1 |
One |
Not applicable |
The valid value is 1. Not retrieved from a user interface field. |
|
191-275 |
85 |
Filler |
Leave blank |
spaces |