New Hire Report - Process Overview

The following section provides a high-level overview of the New Hire reporting process.

1. Ensure the prerequisites are met.

2. Access the Ohio New Hire Report:
   From the Human Resources menu, select State. From the State-OH menu, select New Hire Report.

3. Enter the Report Criteria.

4. Create the hard copy report and carefully review it for accuracy and completeness.

5. Confirm the report accuracy:

   1. Select Yes to confirm the hard copy report is accurate. The system enables the electronic file option.

   2. Select No to return to the report page. Correct any employee or contractor data issues, then re-run the hard copy report.

6. Create the electronic file.

7. The system automatically updates employee and contractor records after the electronic file is created:

   • The New Hire Rpt field on the Payroll Information - State Required page is updated to Y.

   • The Report Date field on the Defined Page 10 - Ohio Independent Contractor page is updated with the date when the report was created.

8. Submit the electronic file to the Ohio Department of Job and Family Services (ODJFS):

   1. Save the generated electronic file. The default file name is <File Name Prefix><MMDD>.txt.

   2. Upload the electronic file to the ODJFS New Hire Reporting system.