New Hire Report - Vendor or Independent Contractor Information (Record Type 2) - File Layout and Data Mapping

The following table lists the positions, lengths, field names, descriptions, and data sources or valid values for the Vendor or Independent Contractor Information (Record Type 2) of the New Hire report.

Position	Length	Field Name	Description	Data Source or Valid Values
1	1	Record Type	Identifies the record type.	The valid value is 2.
2-10	9	Contractor SSN	The independent contractor’s Social Security number.	Retrieved from the Soc. Security field on the Defined Page 10 - Ohio Independent Contractor page.
11-26	16	Contractor First Name	The legal first name of the independent contractor.	Retrieved from the First Name field on the Defined Page 10 - Ohio Independent Contractor page.
27-42	16	Contractor Middle Initial	The independent contractor's middle initial.	Retrieved from the Middle Name field on the Defined Page 10 - Ohio Independent Contractor page.
43-71	29	Contractor Last Name	The legal last name of the independent contractor.	Retrieved from the Last Name field on the Defined Page 10 - Ohio Independent Contractor page.
72	1	Filler	Leave blank	spaces
73-112	40	Contractor Address Line 1	The first line of the contractor's address.	Retrieved from the Address 1 field in the Purchasing section of the Vendor Information page.
113-152	40	Contractor Address Line 2	The second line of the contractor's address.	Retrieved from the Address 2 field in the Purchasing section of the Vendor Information page.
153-192	40	Filler	Leave blank	spaces
193-217	25	Contractor City	The contractor's city of residence.	Retrieved from the City field in the Purchasing section of the Vendor Information page.
218-219	2	Contractor State	The contractor's state of residence.	Retrieved from the State field in the Purchasing section of the Vendor Information page.
220-224	5	Contractor Zip Code	The contractor's zip code.	Retrieved from the first 5 characters of the Zip Code field in the Purchasing section of the Vendor Information page.
225-228	4	Contractor Zip+4	The contractor's zip code extension.	Retrieved from the last 4 characters of the Zip Code field in the Purchasing section of the Vendor Information page (if the zip code includes the extension in format 99999-9999).
229-270	42	Filler	Leave blank	spaces
271-278	8	Birth Date	The date of birth of the independent contractor.	Retrieved from the Birthdate field on the Defined Page 10 - Ohio Independent Contractor page.
279-286	8	Hire/Contract Date	The contract start date or hire date for the independent contractor.	Retrieved from the Start Date field on the Defined Page 10 - Ohio Independent Contractor page.
287-288	2	State of Hire	The contractor's state of hire.	Retrieved from the State field on the Federal/State Reporting tab of the Human Resources Profile page.
289	1	Contractor Gender	The gender of the independent contractor.	Valid values: M = Male F = Female Retrieved from the Gender field on the Defined Page 10 - Ohio Independent Contractor page.
290	1	Filler	Leave blank	spaces
291-299	9	Employer FEIN	The nine-digit Federal Employer Identification Number assigned by the Internal Revenue Service (IRS).	Retrieved from the Federal Identification Number (EIN) field on the OH New Hire Report - Setup - Employer page.
300	1	Filler	Leave blank	spaces
301-312	12	Contractor Account Number	The Ohio state employer account number.	Retrieved from the State Employer Account Number field on the Human Resources Profile - State page.
313-357	45	Employer Name	The official legal name of the employer or organization.	Retrieved from the Name field on the OH New Hire Report - Setup - Employer page.
358-397	40	Employer Address Line 1	The primary street address of the employer's location.	Retrieved from the Street Address 1 field on the OH New Hire Report - Setup - Employer page.
398-437	40	Filler	Leave blank	spaces
438-477	40	Filler	Leave blank	spaces
478-502	25	Employer City	The city where the employer is located.	Retrieved from the City field on the OH New Hire Report - Setup - Employer page.
503-504	2	Employer State	The two-character state code for the employer's address.	Retrieved from the State field on the OH New Hire Report - Setup - Employer page.
505-509	5	Employer Zip Code	The five-digit postal zip code for the employer's address.	Retrieved from the Zip field on the OH New Hire Report - Setup - Employer page.
510-513	4	Employer Zip+4	The four-digit zip code extension (ZIP+4).	Retrieved from the Zip Ext field on the OH New Hire Report - Setup - Employer page.
514-753	240	Filler	Leave blank	spaces
754	1	Independent Contractor	Indicates whether the person being reported is an independent contractor (vendor).	The valid value is Y. Retrieved from the Independent field on the OH New Hire Report - Setup - Employer page.
755-762	8	First Pay Date	The date of the first payment made to the independent contractor.	Retrieved from the First Pay Date field on the Defined Page 10 - Ohio Independent Contractor page.
763-764	2	Months of Service	The number of months of service for the independent contractor.	Retrieved from the Months Service field on the Defined Page 10 - Ohio Independent Contractor page.
765-815	51	Filler	Leave blank	spaces