UFARS Reports

Use the MN UFARS Report - Reports page to generate the final UFARS report output for submission to the Minnesota Department of Education.

1. On the MN UFARS Report page, select Report, and then UFARS Reports.

2. Select the Fiscal Year.

3. In the Audited field, select A - Audited if the fiscal year's financial statements have been reviewed and certified by auditors. Select U - Unaudited if the audit has not yet been completed.

4. Select Exclude Zero Amounts to exclude records with zero dollar amounts.

5. Select General Ledger Only to include only General Ledger (balance sheet) records and exclude Revenue Ledger and Expenditure Ledger records.

6. Create a hard copy of the report to verify data before you create the electronic file:

   1. Select Hard Copy.

   2. Select PDF or Excel.

   3. Select Detail or Summary.

   4. Select Create, and then Yes.

7. Save the file and select OK.

8. Navigate to the folder containing the report file.

9. Inspect the file. Refer to Maintain UFARS Accounts Data and update it if necessary.

10. Repeat these steps until all the required data is included.

11. Create the electronic file:

    1. Select Electronic File.

    2. Select Create, and then Yes.

    3. Save the file.

    4. Select Yes to create the batch journal entry.

    5. The MN UFARS Report - Journal Entries page is displayed. Refer to Journal Entries and create reclassification journal entries in the Fund Accounting system.

The default file name is <YYYY>.<DDDDDD>.01.<CLIENTNAME>.FinStmt.District.txt.

For detailed information about the report’s file layout, refer to UFARS Reports - File Layout and Data Mapping.

Follow the state's submission procedures.