PERA Retirement Report - Maintain Data - Demographic

Use the MN PERA Retirement Report - Demographic page to view, add, update, and manage employee demographic records for PERA reporting. This page allows users to review and edit the demographic data that was loaded from payroll and employee records before generating the PERA Demographic Report for submission to PERA.

If errors are encountered during the Load data process, you can correct the source data on the Employee Information form of the MN PERA Retirement Report - Demographic page. After corrections, you must purge and reload the data.

PowerSchool recommends that you correct the report’s source data that is retrieved from the Core application.

On the MN PERA Retirement Report page, select Demographic.
Filter records using the filter criteria. To enter filter criteria:
1. Select an option in the first field.
2. Select or enter a value.
3. Select Add if the button is enabled.
  Refer to Search for records for more information.
  - To add a record, click Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, and then Yes.
  - To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
  - To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
  - To download the information, select Download, then select Download PDF or Download as an Excel Document. The default file names are:
    - Excel: MN PERA Demographic Records_<MMDDYYYY_hhmmss>.xlsx
    - PDF: MN PERA Demographic Records_<MMDDYYYY_hhmmss>.pdf

Field descriptions

The Employee Information form of the MN PERA Retirement Report - Demographic page contains the following:

General section

The following table describes the fields in the General section of the Employee Information form of the MN PERA Retirement Report - Demographic page.

Field	Description	Load logic - Data source and Valid values
Check Date	The payroll check date associated with the demographic record. Demographic records are grouped and reported by check date, which links the demographic information to the corresponding contribution records.	Populated during the data load process. The field value is retrieved from the Current Check Date field on the MN PERA Retirement Report - Load page.
Employee Number	The employee’s identification (ID) number. Select the Lookup icon to search for and select an employee number. To list terminated employees using the Employee Search Tool: Select Include Terminated Employees from the first drop-down list. Select True from the second drop-down list. This field is view-only.	Populated during the data load process. The field value is retrieved from the Employee Number field on the Employee Information page.
Name	The employee’s name. The format is last name, first name, middle initial.	Populated during the data load process. The field value is retrieved from the Last Name, First Name, and Middle Name fields on the Employee Information page.
New Enrollment	Indicates whether this is a new PERA member enrollment or a change to an existing member's record. When checked, the record indicates a first-time enrollment for an employee joining PERA. When unchecked, the record represents a change/update to demographic information for an existing PERA member (requiring both original and updated values to be reported). If this checkbox is selected, the previously submitted data fields are not displayed on the Member, Employment, and Address tabs.	Calculated during the data load process by checking if the employee has any existing PERA demographic records in the compliance system. The system queries for prior demographic records. If no previous records exist, this checkbox is selected. If prior records exist, this checkbox is cleared.

Member tab

Previous field labels are the labels that depict the previously loaded data, whereas the current field labels represent the current data. Current labels do not have data; if that field hasn’t changed, only the previous field is displayed.

The following table describes the fields on the Member tab of the Employee Information form of the MN PERA Retirement Report - Demographic page.

Field	Description	Load logic - Data source and Valid values
Social Security	The employee's current Social Security number. This field is blank when the New Enrollment checkbox is cleared. This field is view-only.	Populated during the data load process. The field value is retrieved from the Social Security field on the Employee Information page.
Previous Social Security	The employee's previously reported Social Security number. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Calculated during the data load process. The calculated value represents the Social Security Number from the most recent previously submitted PERA demographic record. For new enrollments, it is set to the current Social Security value. For change records, it is retrieved from the ssn field (or orig_ssn if blank) of the employee's last PERA demographic record.
Last Name	The employee's current last name.	Populated during the data load process. The field value is retrieved from the Last Name field on the Employee Information page. This field value overrides the Last Name field value on the Employee Information page.
Previous Last Name	The employee's previously reported last name. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Calculated during the data load process. The calculated value represents the Last Name from the most recent previously submitted PERA demographic record. For new enrollments, it is set to the current Last Name value. For change records, it is retrieved from the l_name field (or orig_l_name if blank) of the employee's last PERA demographic record.
First Name	The employee's current first name.	Populated during the data load process. The field value is retrieved from the First Name field on the Employee Information page. This field value overrides the First Name field value on the Employee Information page.
Previous First Name	The employee’s previously reported first name. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Calculated during the data load process. The calculated value represents the First Name from the most recent previously submitted PERA demographic record. For new enrollments, it is set equal to the current First Name value. For change records, it is retrieved from the f_name field (or orig_f_name if blank) of the employee's last PERA demographic record.
Middle Initial	The employee's current middle initial.	Calculated during the data load process. The calculated value represents the first character of the employee's middle name, extracted from the Middle Name field on the Employee Information page. This field value overrides the Middle Name field value on the Employee Information page.
Previous Middle Initial	The employee's previously reported middle initial. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Calculated during the data load process. The calculated value represents the Middle Initial from the most recent previously submitted PERA demographic record. For new enrollments, it is set to the current Middle Initial value. For change records, it is retrieved from the m_initial field (or orig_m_initial if blank) of the employee's last PERA demographic record.
Suffix	The employee’s current name suffix.	Valid values: ED.D II III JR PH.D SR This field can also be blank. Populated during the data load process. The field value is retrieved from the Suffix field on the Employee Information page. The values in the drop-down list are retrieved from the Suffix Table page.
Previous Suffix	The employee’s previously reported suffix. This field is view-only. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Valid values: ED.D II III JR PH.D SR This field can also be blank. Calculated during the data load process. The calculated value represents the Name Suffix from the most recent previously submitted PERA demographic record. For new enrollments, it is set to the current Suffix value. For change records, it is retrieved from the name_suffix field (or orig_name_suffix if blank) of the employee's last PERA demographic record. The values in the drop-down list are retrieved from the Suffix Table page.
Previous Last Name	The employee's maiden name or previous last name before a name change. Used when the employee has legally changed their name.	Populated during the data load process. The field value is retrieved from the Previous Last Name field on the Employee Information page.
Previous Last Name	The employee’s previously reported last name (maiden name). This field is view-only. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Calculated during the data load process. The calculated value represents the Previous Last Name (maiden name) from the most recent PERA demographic record submitted. For new enrollments, it is set to the current Previous Last Name value. For change records, it is retrieved from the prev_lname field (or orig_prev_lname if blank) of the employee's last PERA demographic record.
Gender	The employee's gender.	Valid values: M - Male F - Female Populated during the data load process. The field value is retrieved from the Sex at Birth field on the Employee Information page. This field value overrides the Sex at Birth field value on the Employee Information page.
Previous Gender	The employee's previously reported gender. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Calculated during the data load process. The calculated value represents the Gender from the most recent previously submitted PERA demographic record. For new enrollments, it is set to the current Gender value. For change records, it is retrieved from the gender field (or orig_gender if blank) of the employee's last PERA demographic record.
Birth Date	The employee's date of birth.	Populated during the data load process. The field value is retrieved from the Birthdate field on the Employee Information page. This field value overrides the Birthdate field value on the Employee Information page.
Previous Birth Date	The employee's previously reported date of birth. This field is not displayed if: The New Enrollment checkbox is selected. No changes were made to the field value.	Calculated during the data load process. The calculated value represents the Birth Date from the most recent previously submitted PERA demographic record. For new enrollments, it is set to the current Birth Date value. For change records, it is retrieved from the birthdate field (or orig_birthdate if blank) of the employee's last PERA demographic record.

Employment tab

The following table describes the fields on the Employment tab of the Employee Information form of the MN PERA Retirement Report - Demographic page.

Field	Description	Load logic - Data source and Valid values
PERA Plan	The PERA retirement plan type assigned to the employee. PERA uses the Plan ID to determine the applicable contribution rates and validate the salary, deductions, and employer contributions reported for the coverage and paid dates.	Valid values: 01 - Basic 02 - Coordinated 03 - Police and Fire 07 - Privatization 11 - Correctional 14 - DCP Ambulance 15 - DCP Physician 16 - DCP Elected Official 17 - DCP City Official 99 - Exempt Re-employed PERA Benefit Recipient Populated during the data load process. The field value is retrieved from the employee's PERA deduction plan. If the employee has an active deduction plan (plan type "P"), the Plan ID is retrieved from the Deduction Plan field on the MN Retirement Deductions page. For re-employed PERA benefit recipients, the default value is 99.
Previous PERA Plan	The employee's previous PERA plan, if changed. Used to report plan changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Valid values: 01 - Basic 02 - Coordinated 03 - Police and Fire 07 - Privatization 11 - Correctional 14 - DCP Ambulance 15 - DCP Physician 16 - DCP Elected Official 17 - DCP City Official 99 - Exempt Re-employed PERA Benefit Recipient Calculated during the data load process. The calculated value represents the last reported PERA Plan value. For new enrollments, the previous value is set to the current PERA Plan. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
Hire Date	The employee’s current date of hire.	Populated during the data load process. The field value is retrieved from the Hire Date field on the Employment tab of the Employee Information page. This field value overrides the Hire Date field value on the Employment tab of the Employee Information page.
Previous Hire Date	The employee's previous hire date, if corrected or changed. Used to report hire date corrections to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value corresponds to the last reported Hire Date. For new enrollments, the previous value is set to the current Hire Date. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
Eligibility Date	The date the employee became eligible for PERA membership. This is typically the hire date unless the employee had a waiting period or exclusion.	Calculated during the data load process. The calculated value represents the employee's PERA eligibility date. The system first defaults the value to the employee's Hire Date. If a value exists in the PERA Elig Date field on the Payroll Information - State Required page, that value overrides the default.
Previous Eligibility Date	The employee's previous eligibility date, if changed. Used to report eligibility date corrections to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value corresponds to the last reported Eligibility Date. For new enrollments, the previous value is set to the current Eligibility Date. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
PERA Exclusion Code	The code indicating why an employee is excluded from PERA membership, if applicable.	Valid values: 001 - Full-time student under the age of 23 002 - TRA annuitants who have resumed teaching service 003 - Receiving PERA retirement or disability benefit 004 - Foreign citizen 005 - Federal service exclusion 006 - Degree or residency program 007 - Student internship 008 - Patient and inmate personnel 010 - Pension coverage prohibited - federal/state grant 011 - Person has supported employment/work-study position 012 - Trades workers excluded in PERA law 101 - Persons hired to temporary positions (< 6 months) 102 - Emergency employee 103 - Part-time teaching service 104 - Paid on-call/volunteer ambulance personnel 105 - Election officials (judges) 106 - Persons hired to fill seasonal positions 108 - Volunteer or paid on-call firefighters (relief) 201 - Elected officials who have not joined PERA plan 301 - Earnings always less than $425 a month 302 - Annual earnings stipulated to not exceed $3800 a month 303 - Annual earnings stipulated to not exceed $5100 a month 401 - Holds two positions (1 < $425/month, 1 seasonal) This field can also be blank. Populated during the data load process. The field value is retrieved from the PERA Exclusion field on the Payroll Information - State Required page. The exclusion code is populated only if the Eligibility Date is greater than the Hire Date (indicating delayed eligibility due to an exclusion). The values in the drop-down list are retrieved from the User Defined Table EX.
Previous PERA Exclusion Code	The employee's previous exclusion code, if changed. Used to report exclusion status changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Valid values: 001 - Full-time student under the age of 23 002 - TRA annuitants who have resumed teaching service 003 - Receiving PERA retirement or disability benefit 004 - Foreign citizen 005 - Federal service exclusion 006 - Degree or residency program 007 - Student internship 008 - Patient and inmate personnel 010 - Pension coverage prohibited - federal/state grant 011 - Person has supported employment/work-study position 012 - Trades workers excluded in PERA law 101 - Persons hired to temporary positions (< 6 months) 102 - Emergency enployee 103 - Part-time teaching service 104 - Paid on-call/volunteer ambulance personnel 105 - Election officials (judges) 106 - Persons hired to fill seasonal positions 108 - Volunteer or paid on-call firefighters (relief) 201 - Elected officials who have not joined PERA plan 301 - Earnings always less than $425 a month 302 - Annual earnings stipulated to not exceed $3800 a month 303 - Annual earnings stipulated to not exceed $5100 a month 401 - Holds two positions (1 < $425/month, 1 seasonal) This field can also be blank. Calculated during the data load process. The calculated value corresponds to the last reported PERA Exclusion Code. For new enrollments, the previous value is set to the current PERA Exclusion Code. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee. The values in the drop-down list are retrieved from the User Defined Table EX.
PERA Employee Status	The employee's current employment status for PERA reporting.	Valid values: T - Terminated C - Death L - Layoff (temporary) I - Layoff (indefinite) W - Worker’s compensation K - Maternity / paternity leave M - Medical leave P - Personal leave X - Military leave A - Return from a leave of absence or layoff N - Enroll new or rehired employee This field can also be blank. Calculated during the data load process. The calculated value represents the employee's PERA employment status. The system retrieves the status code from the Employ Status field on the Payroll Information - State Required page. If no status is found, the value defaults to N (Enroll new or rehired employee). The values in the drop-down list are retrieved from the User Defined Table ES.
Previous PERA Employee Status	The employee's previous employment status, if changed. Used to report status changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Valid values: T - Terminated C - Death L - Layoff (temporary) I - Layoff (indefinite) W - Worker’s compensation K - Maternity / paternity leave M - Medical leave P - Personal leave X - Military leave A - Return from a leave of absence or layoff N - Enroll new or rehired employee This field can also be blank. Calculated during the data load process. The calculated value represents the last reported PERA Employee Status value. For new enrollments, the previous value is set to the current PERA Employee Status. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee. The values in the drop-down list are retrieved from the User Defined Table ES.
PERA Employee Status Date	The effective date of the employee's current status.	Populated during the data load process. The field value is retrieved from the Status Date field on the Payroll Information - State Required page.
Previous PERA Employee Status Date	The effective date of the employee's previous status, if changed. Used to report status date corrections to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value corresponds to the last reported PERA Employee Status Date. For new enrollments, the previous value is set to the current PERA Employee Status Date. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
PERA Position	The employee's PERA position classification.	Valid values: ADMN - Administrator OTHR - Other CTMG - City Manager CROF - Correctional Officer, Guard ELOF - Elected Official FRFT - Fire Fighter PLOF - Police Officer PRMD - Paramedic MDPH - Medical Physician This field can also be blank. Populated during the data load process. The field value is retrieved from the PERA Position field on the Payroll Information - State Required page. The values in the drop-down list are retrieved from the User Defined Table PC.
Previous PERA Position	The employee's previous position classification, if changed. Used to report position changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Valid values: ADMN - Administrator OTHR - Other CTMG - City Manager CROF - Correctional Officer, Guard ELOF - Elected Official FRFT - Fire Fighter PLOF - Police Officer PRMD - Paramedic MDPH - Medical Physician This field can also be blank. Calculated during the data load process. The calculated value represents the last reported PERA Position value. For new enrollments, the previous value is set to the current PERA Position. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee. The values in the drop-down list are retrieved from the User Defined Table PC.
PERA Position Class	The employee's position class indicating full-time or part-time status.	Valid values: FT - Full-time IO - Intermittent/On call OT - Other PT - Part-time SL - Seasonal This field can also be blank. Populated during the data load process. The field value is retrieved from the PERA Pos Class field on the Payroll Information - State Required page. The values in the drop-down list are retrieved from the User Defined Table CL.
Previous PERA Position Class	The employee's previous position class, if changed. Used to report position class changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Valid values: FT - Full-time IO - Intermittent/On call OT - Other PT - Part-time SL - Seasonal This field can also be blank. Calculated during the data load process. The calculated value represents the last reported PERA Position Class value. For new enrollments, the previous value is set to the current PERA Position Class. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee. The values in the drop-down list are retrieved from the User Defined Table CL.
Job Title	The employee's current job title.	Populated during the data load process. The field value is retrieved from the PERA Job Title field on the Payroll Information - State Required page.
Previous Job Title	The employee's previous job title, if changed. Used to report job title changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value represents the last reported Job Title value. For new enrollments, the previous value is set to the current Job Title. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

Field

Description

Load logic - Data source and Valid values

PERA Plan

The PERA retirement plan type assigned to the employee.

PERA uses the Plan ID to determine the applicable contribution rates and validate the salary, deductions, and employer contributions reported for the coverage and paid dates.

Valid values:

01 - Basic
02 - Coordinated
03 - Police and Fire
07 - Privatization
11 - Correctional
14 - DCP Ambulance
15 - DCP Physician
16 - DCP Elected Official
17 - DCP City Official
99 - Exempt Re-employed PERA Benefit Recipient

Populated during the data load process.

The field value is retrieved from the employee's PERA deduction plan. If the employee has an active deduction plan (plan type "P"), the Plan ID is retrieved from the Deduction Plan field on the MN Retirement Deductions page.

For re-employed PERA benefit recipients, the default value is 99.

Previous PERA Plan

The employee's previous PERA plan, if changed.

Used to report plan changes to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Valid values:

01 - Basic
02 - Coordinated
03 - Police and Fire
07 - Privatization
11 - Correctional
14 - DCP Ambulance
15 - DCP Physician
16 - DCP Elected Official
17 - DCP City Official
99 - Exempt Re-employed PERA Benefit Recipient

Calculated during the data load process.

The calculated value represents the last reported PERA Plan value. For new enrollments, the previous value is set to the current PERA Plan. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

Hire Date

The employee’s current date of hire.

Populated during the data load process.

The field value is retrieved from the Hire Date field on the Employment tab of the Employee Information page.

This field value overrides the Hire Date field value on the Employment tab of the Employee Information page.

Previous Hire Date

The employee's previous hire date, if corrected or changed.

Used to report hire date corrections to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Calculated during the data load process.

The calculated value corresponds to the last reported Hire Date. For new enrollments, the previous value is set to the current Hire Date. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

Eligibility Date

The date the employee became eligible for PERA membership.

This is typically the hire date unless the employee had a waiting period or exclusion.

Calculated during the data load process.

The calculated value represents the employee's PERA eligibility date. The system first defaults the value to the employee's Hire Date. If a value exists in the PERA Elig Date field on the Payroll Information - State Required page, that value overrides the default.

Previous Eligibility Date

The employee's previous eligibility date, if changed.

Used to report eligibility date corrections to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Calculated during the data load process.

The calculated value corresponds to the last reported Eligibility Date. For new enrollments, the previous value is set to the current Eligibility Date. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

PERA Exclusion Code

The code indicating why an employee is excluded from PERA membership, if applicable.

Valid values:

001 - Full-time student under the age of 23
002 - TRA annuitants who have resumed teaching service
003 - Receiving PERA retirement or disability benefit
004 - Foreign citizen
005 - Federal service exclusion
006 - Degree or residency program
007 - Student internship
008 - Patient and inmate personnel
010 - Pension coverage prohibited - federal/state grant
011 - Person has supported employment/work-study position
012 - Trades workers excluded in PERA law
101 - Persons hired to temporary positions (< 6 months)
102 - Emergency employee
103 - Part-time teaching service
104 - Paid on-call/volunteer ambulance personnel
105 - Election officials (judges)
106 - Persons hired to fill seasonal positions
108 - Volunteer or paid on-call firefighters (relief)
201 - Elected officials who have not joined PERA plan
301 - Earnings always less than $425 a month
302 - Annual earnings stipulated to not exceed $3800 a month
303 - Annual earnings stipulated to not exceed $5100 a month
401 - Holds two positions (1 < $425/month, 1 seasonal)

This field can also be blank.

Populated during the data load process.

The field value is retrieved from the PERA Exclusion field on the Payroll Information - State Required page. The exclusion code is populated only if the Eligibility Date is greater than the Hire Date (indicating delayed eligibility due to an exclusion).

The values in the drop-down list are retrieved from the User Defined Table EX.

Previous PERA Exclusion Code

The employee's previous exclusion code, if changed.

Used to report exclusion status changes to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Valid values:

001 - Full-time student under the age of 23
002 - TRA annuitants who have resumed teaching service
003 - Receiving PERA retirement or disability benefit
004 - Foreign citizen
005 - Federal service exclusion
006 - Degree or residency program
007 - Student internship
008 - Patient and inmate personnel
010 - Pension coverage prohibited - federal/state grant
011 - Person has supported employment/work-study position
012 - Trades workers excluded in PERA law
101 - Persons hired to temporary positions (< 6 months)
102 - Emergency enployee
103 - Part-time teaching service
104 - Paid on-call/volunteer ambulance personnel
105 - Election officials (judges)
106 - Persons hired to fill seasonal positions
108 - Volunteer or paid on-call firefighters (relief)
201 - Elected officials who have not joined PERA plan
301 - Earnings always less than $425 a month
302 - Annual earnings stipulated to not exceed $3800 a month
303 - Annual earnings stipulated to not exceed $5100 a month
401 - Holds two positions (1 < $425/month, 1 seasonal)

This field can also be blank.

Calculated during the data load process.

The calculated value corresponds to the last reported PERA Exclusion Code. For new enrollments, the previous value is set to the current PERA Exclusion Code. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

The values in the drop-down list are retrieved from the User Defined Table EX.

PERA Employee Status

The employee's current employment status for PERA reporting.

Valid values:

T - Terminated
C - Death
L - Layoff (temporary)
I - Layoff (indefinite)
W - Worker’s compensation
K - Maternity / paternity leave
M - Medical leave
P - Personal leave
X - Military leave
A - Return from a leave of absence or layoff
N - Enroll new or rehired employee

This field can also be blank.

Calculated during the data load process.

The calculated value represents the employee's PERA employment status. The system retrieves the status code from the Employ Status field on the Payroll Information - State Required page. If no status is found, the value defaults to N (Enroll new or rehired employee).

The values in the drop-down list are retrieved from the User Defined Table ES.

Previous PERA Employee Status

The employee's previous employment status, if changed.

Used to report status changes to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Valid values:

T - Terminated
C - Death
L - Layoff (temporary)
I - Layoff (indefinite)
W - Worker’s compensation
K - Maternity / paternity leave
M - Medical leave
P - Personal leave
X - Military leave
A - Return from a leave of absence or layoff
N - Enroll new or rehired employee

This field can also be blank.

Calculated during the data load process.

The calculated value represents the last reported PERA Employee Status value. For new enrollments, the previous value is set to the current PERA Employee Status. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

The values in the drop-down list are retrieved from the User Defined Table ES.

PERA Employee Status Date

The effective date of the employee's current status.

Populated during the data load process.

The field value is retrieved from the Status Date field on the Payroll Information - State Required page.

Previous PERA Employee Status Date

The effective date of the employee's previous status, if changed.

Used to report status date corrections to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Calculated during the data load process.

The calculated value corresponds to the last reported PERA Employee Status Date. For new enrollments, the previous value is set to the current PERA Employee Status Date. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

PERA Position

The employee's PERA position classification.

Valid values:

ADMN - Administrator
OTHR - Other
CTMG - City Manager
CROF - Correctional Officer, Guard
ELOF - Elected Official
FRFT - Fire Fighter
PLOF - Police Officer
PRMD - Paramedic
MDPH - Medical Physician

This field can also be blank.

Populated during the data load process.

The field value is retrieved from the PERA Position field on the Payroll Information - State Required page.

The values in the drop-down list are retrieved from the User Defined Table PC.

Previous PERA Position

The employee's previous position classification, if changed.

Used to report position changes to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Valid values:

ADMN - Administrator
OTHR - Other
CTMG - City Manager
CROF - Correctional Officer, Guard
ELOF - Elected Official
FRFT - Fire Fighter
PLOF - Police Officer
PRMD - Paramedic
MDPH - Medical Physician

This field can also be blank.

Calculated during the data load process.

The calculated value represents the last reported PERA Position value. For new enrollments, the previous value is set to the current PERA Position. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

The values in the drop-down list are retrieved from the User Defined Table PC.

PERA Position Class

The employee's position class indicating full-time or part-time status.

Valid values:

FT - Full-time
IO - Intermittent/On call
OT - Other
PT - Part-time
SL - Seasonal

This field can also be blank.

Populated during the data load process.

The field value is retrieved from the PERA Pos Class field on the Payroll Information - State Required page.

The values in the drop-down list are retrieved from the User Defined Table CL.

Previous PERA Position Class

The employee's previous position class, if changed.

Used to report position class changes to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Valid values:

FT - Full-time
IO - Intermittent/On call
OT - Other
PT - Part-time
SL - Seasonal

This field can also be blank.

Calculated during the data load process.

The calculated value represents the last reported PERA Position Class value. For new enrollments, the previous value is set to the current PERA Position Class. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

The values in the drop-down list are retrieved from the User Defined Table CL.

Job Title

The employee's current job title.

Populated during the data load process.

The field value is retrieved from the PERA Job Title field on the Payroll Information - State Required page.

Previous Job Title

The employee's previous job title, if changed.

Used to report job title changes to PERA.

This field is view-only.

This field is not displayed if the New Enrollment option is selected.

Calculated during the data load process.

The calculated value represents the last reported Job Title value. For new enrollments, the previous value is set to the current Job Title. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.

Address tab

If the New Enrollment checkbox is cleared, you can view the employee's previously reported address details.
Previous field labels are the labels that depict the previously loaded data, whereas the current field labels represent the current data. Current labels do not have data; if that field hasn’t changed, only the previous field is displayed.

The following table describes the fields on the Address tab of the Employee Information form of the MN PERA Retirement Report - Demographic page.

Field	Description	Load logic - Data source and Valid values
Address Line 1	The first line of the employee’s current address.	Populated during the data load process. The field value is retrieved from the Address field on the Employment tab of the Employee Information page. This field value overrides the Address field value on the Employment tab of the Employee Information page.
Previous Address Line 1	The first line of the employee's previous address, if changed. Used to report address changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value represents the last reported Address Line 1 value. For new enrollments, the previous value is set to the current Address Line 1. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
Address Line 2	The second line of the employee's current address (apartment, suite, etc.).	Populated during the data load process. The field value is retrieved from the Address field on the Employment tab of the Employee Information page. This field value overrides the Address field value on the Employment tab of the Employee Information page.
Previous Address Line 2	The second line of the employee's previous address, if changed. Used to report address changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value represents the last reported Address Line 2 value. For new enrollments, the previous value is set to the current Address Line 2. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
City	The employee’s current city.	Populated during the data load process. The field value is retrieved from the City field on the Employment tab of the Employee Information page. This field value overrides the City field value on the Employment tab of the Employee Information page.
Previous City	The employee's previous city, if changed. Used to report address changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value represents the last reported City value. For new enrollments, the previous value is set to the current City. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
State	The two-character state abbreviation of the employee's current address.	Populated during the data load process. The field value is retrieved from the State field on the Employment tab of the Employee Information page. This field value overrides the State field value on the Employment tab of the Employee Information page.
Previous State	The state abbreviation of the employee's previous address, if changed. Used to report address changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value represents the last reported State value. For new enrollments, the previous value is set to the current State. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
Zip	The five-digit ZIP code of the employee's current address.	Calculated during the data load process. The calculated value represents the first five characters of the employee's ZIP code. The system retrieves the full ZIP code from the Zip Code field on the Employment tab of the Employee Information page and extracts the first five characters.
Previous Zip Code	The ZIP code of the employee's previous address, if changed. Used to report address changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value represents the last reported Zip Code value. For new enrollments, the previous value is set to the current Zip Code. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.
Zip Extension	The four-digit ZIP+4 extension of the employee's current address.	Calculated during the data load process. The calculated value represents the ZIP+4 extension. The system retrieves the full ZIP code from the Zip Code field on the Employment tab of the Employee Information page and extracts characters 6-9 (the four-digit extension portion).
Previous Zip Extension	The ZIP+4 extension of the employee's previous address, if changed. Used to report address changes to PERA. This field is view-only. This field is not displayed if the New Enrollment option is selected.	Calculated during the data load process. The calculated value represents the last reported Zip Extension value. For new enrollments, the previous value is set to the current Zip Extension. For change records, the value is retrieved from the most recent PERA Demographic record previously loaded for the employee.