SIRS - Staff Evaluation Report - File Layout and Data Mapping

The default file name of the SIRS Staff Evaluation report is NY SIRS Staff Evaluation Electronic Report_<Year>.csv.

The file format is comma-delimited.

The following table shows the columns, field names, descriptions, lengths, data types, data sources or valid values, and whether the data is required or optional for the SIRS Staff Evaluation report.

Column	Field Name	Description	Length	Data Type	Data Source or Valid Values	Required or Optional
A	STAFF DISTRICT CODE	The SIRS District Code	8	Alphanumeric	Retrieved from the SIRS District Code field on the NY SIRS - Staff Evaluation Report - Load page.	Required
B	STAFF ID	The employee’s staff ID.	12	Alphanumeric	Retrieved from the Staff ID field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required
C	REPORTING DATE	June 30 of the school year for which the staff person is being evaluated.	10	Date	Retrieved from the School Year field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required
D	SCHOOL YEAR DATE	June 30 of the reported school year.	10	Date	Retrieved from the School Year field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required
E	EVALUATION GROUP CODE	The group code for the evaluation.	20	Alphanumeric	Valid values: 3012d 3012e Retrieved from the Evaluation Group Code field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required
F	STAFF EVALUATION TYPE	The type of staff evaluation.	10	Alphanumeric	Valid values: T - Teacher P - Principal Retrieved from the Staff Evaluation Type field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required
G	REQUIRED STUDENT PERFORMANCE SCORE	The evaluation score for Student Learning Objectives (SLOs) or Alternate SLOs.	2	Numeric	The valid values are 0 - 20. Retrieved from the Required Student Performance Score field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012d
H	OPTIONAL STUDENT PERFORMANCE SCORE	The evaluation score for locally selected student growth measures.	2	Numeric	The valid values are 0 - 20. Retrieved from the Optional Student Performance Score field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012d
I	REQUIRED OBSERVATION/SCHOOL VISIT SCORE	The evaluation score for a combined principal, supervisor, or other trained administrator and impartial independent trained evaluator.	4	Numeric	Valid values: 0.00 1.00 - 4.00 Retrieved from the Required Observation/School Visit Score field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012d
J	OPTIONAL OBSERVATION/SCHOOL VISIT SCORE	The evaluation score for a trained peer evaluator.	4	Numeric	The valid values are 1.00 - 4.00. Retrieved from the Optional Observation/School Visit Score field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012d
K	TS1_KNOWLEDGE OF STUDENTS	The evaluation score for knowledge of students and learning.	1	Numeric	The valid values are 1 - 4. Retrieved from the TS1_Knowledge Of Students field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
L	TS2_INSTRUCTIONAL PLANNING	The evaluation score for knowledge of content and instructional planning.	1	Numeric	The valid values are 1 - 4. Retrieved from the TS2_Instructional Planning field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
M	TS3_INSTRUCTIONAL PRACTICE	The evaluation score for instructional practice.	1	Numeric	The valid values are 1 - 4. Retrieved from the TS3_Instructional Practice field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
N	TS4_LEARNING ENVIRONMENT	The evaluation score for the learning environment.	1	Numeric	The valid values are 1 - 4. Retrieved from the TS4_Learning Environment field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
O	TS5_ASSESSMENT FOR LEARNING	The evaluation score for assessment of student learning.	1	Numeric	The valid values are 1 - 4. Retrieved from the TS5_Assessment For Learning field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
P	TS6_PROFESSIONAL RESPONSIBILITIES	The evaluation score for professional responsibilities and collaboration.	1	Numeric	The valid values are 1 - 4. Retrieved from the TS6_Professional Responsibilities field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
Q	TS7_PROFESSIONAL GROWTH	The evaluation score for professional growth.	1	Numeric	The valid values are 1 - 4. Retrieved from the TS7_Professional Growth field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
R	PS1_MISSION AND VISION	The evaluation score for mission, vision, and core values.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS1_Mission And Vision field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
S	PS2_PROFESSIONAL ETHICS	The evaluation score for ethics and professional norms.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS2_Professional Ethics field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
T	PS3_EQUITY AND CRSE	The evaluation score for equity and cultural responsiveness.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS3_Equity And CRSE field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
U	PS4_SYSTEMS FOR ACADEMIC SUCCESS	The evaluation score for curriculum, instruction, and assessment.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS4_Systems For Academic Success field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
V	PS5_SCHOOL COMMUNITY	The evaluation score for Community of Care and Support for Students.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS5_School Community field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
W	PS6_HUMAN CAPITAL	The evaluation score for the professional capacity of school personnel.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS6_Human Capital field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
X	PS7_PROFESSIONAL COMMUNITY	The evaluation score for the professional community for teachers and staff.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS7_Professional Community field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
Y	PS8_FAMILY AND COMMUNITY	The evaluation score for meaningful engagement of families and community.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS8_Family And Community field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
Z	PS9_OPERATIONS AND RESOURCES	The evaluation score for operations and management.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS9_Operations And Resources field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
AA	PS10_CONTINUOUS IMPROVEMENT	The evaluation score for school improvement.	1	Numeric	The valid values are 1 - 4. Retrieved from the PS10_Continuous Improvement field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required for 3012e
AB	OVERALL RATING	The overall rating for the employee’s evaluation.	5	Alphanumeric for 3012d Numeric for 3012e	For EVAL-3012D, the valid values are: OCR01 - Overall-Ineffective OCR02 - Overall-Developing OCR03 - Overall-Effective OCR04 - Overall-Highly Effective For EVAL-3012E, the valid values are 1 - 4. Retrieved from the Overall Rating field on the Staff Information form of the SIRS - Staff Evaluation Report page.	Required