The default file name of the SIRS Staff Assignment report is NY SIRS Staff Assignment Electronic Report_<Year>.csv.
The file format is comma-delimited.
The following table shows the field numbers, names, descriptions, lengths, data types, and the data sources or valid values for the SIRS Staff Assignment report.
|
Field Number |
Field Name |
Description |
Length |
Data Type |
Data Source or Valid Values |
Required or Optional |
|---|---|---|---|---|---|---|
|
1 |
DISTRICT CODE |
The SIRS District Code
|
8 |
Alphanumeric |
Retrieved from the District Code field on the NY SIRS - Staff Assignment Report - Load page. |
Required |
|
2 |
STAFF ID |
The employee’s staff ID. |
12 |
Alphanumeric |
Retrieved from the Staff ID field on the Staff Information form of the NY SIRS - Staff Assignment Report page. |
Required |
|
3 |
ASSIGNMENT CODE |
The employee’s assignment code. |
30 |
Alphanumeric |
Retrieved from the Assignment Code field on the Staff Information form of the NY SIRS - Staff Assignment Report page. For more information about valid assignment codes, refer to Assignment Codes and Descriptions in the SIRS Manual on the NYSED website. |
Required |
|
4 |
ASSIGNMENT LOCATION CODE |
The local location code for the employee’s assignment. |
6 |
Alphanumeric |
Retrieved from the Assignment Local Location Code field on the Staff Information form of the NY SIRS - Staff Assignment Report page. |
Required |
|
5 |
SCHOOL YEAR DATE |
June 30 of the reporting school year.
|
10 |
Date |
Retrieved from the Year field on the Staff Information form of the NY SIRS - Staff Assignment Report page. The valid value is June 30 of the reporting school year in YYYY-MM-DD format. |
Required |
|
6 |
ASSIGNMENT DATE |
The date the employee’s assignment started. |
10 |
Date |
Retrieved from the Assignment Start Date field on the Staff Information form of the NY SIRS - Staff Assignment Report page. |
Required |
|
7 |
COMPLETION DATE |
The date the employee’s assignment was completed. |
10 |
Date |
Retrieved from the Assignment Completion Date field on the Staff Information form of the NY SIRS - Staff Assignment Report page. |
Required |
|
8 |
ASSIGNMENT JOB CODE |
Leave blank |
8 |
Not applicable |
Blank |
Not applicable |
|
9 |
ASSIGNMENT FIELD |
The field of the employee’s assignment.
|
50 |
|
Retrieved from the Assignment Field field on the Staff Information form of the NY SIRS - Staff Assignment Report page. |
Required for social workers, counselors, nurses, and school psychologists. |
|
10 |
ASSIGNMENT ROOM |
Leave blank |
30 |
Not applicable |
Blank |
Not applicable |
|
11 |
ASSIGNMENT SITE |
Leave blank |
50 |
Not applicable |
Blank |
Not applicable |
|
12 |
ASSIGNMENT PROGRAMS CODE |
Local use only |
20 |
Not applicable |
Blank |
Not applicable |
|
13 |
OBSOLETE |
Leave blank |
20 |
Not applicable |
Blank |
Not applicable |
|
14 |
OBSOLETE |
Leave blank |
20 |
Not applicable |
Blank |
Not applicable |
|
15 |
ASSIGNMENT PRIMARY FUND SOURCE CODE |
Leave blank |
24 |
Not applicable |
Blank |
Not applicable |
|
16 |
ASSIGNMENT QUALIFICATION STATUS CODE |
Leave blank |
20 |
Not applicable |
Blank |
Not applicable |
|
17 |
SUBJECT CODE |
Leave blank |
25 |
Not applicable |
Blank |
Not applicable |
|
18 |
PERCENT TIME ASSIGNED |
The percentage of the employee’s time spent on the assignment. |
8,3 |
Numeric |
Retrieved from the Percent Time Assigned field on the Staff Information form of the NY SIRS - Staff Assignment Report page. |
Required for social workers, counselors, nurses, and school psychologists. |
|
19 |
ASSIGNMENT FIELD STATUS |
Leave blank |
3 |
Not applicable |
Blank |
Not applicable |
|
20 |
ASSIGNMENT GRADE LEVEL |
The grade level assigned to the employee.
|
3 |
|
Retrieved from the Assignment Grade Level field on the Staff Information form of the NY SIRS - Staff Assignment Report page. |
Required |
|
21 |
CONTROLLING DISTRICT CODE |
Leave blank |
20 |
Not applicable |
Blank |
Not applicable |
|
22 |
ASSIGNMENT SECONDARY FUND SOURCE CODE |
Leave blank |
24 |
Not applicable |
Blank |
Not applicable |
|
23 |
ASSIGNMENT TERTIARY FUND SOURCE CODE |
Leave blank |
24 |
Not applicable |
Blank |
Not applicable |
|
24 |
ASSIGNMENT QUATERNARY FUND SOURCE CODE |
Leave blank |
24 |
Not applicable |
Blank |
Not applicable |
|
25 |
ASSIGNMENT TITLE |
Local use only |
50 |
Not applicable |
Not applicable |
Not applicable |
|
26 |
PRIMARY ASSIGNMENT INDICATOR |
Leave blank |
3 |
Not applicable |
Blank |
Not applicable |
|
27 |
ASSIGNMENT ORDER |
Leave blank |
2,0 |
Not applicable |
Blank |
Not applicable |
|
28 |
ASSIGNMENT STUDENT COUNT |
Leave blank |
5,0 |
Not applicable |
Blank |
Not applicable |
|
29 |
YEARS EXPERIENCE IN ASSIGNMENT |
Leave blank |
2,0 |
Not applicable |
Blank |
Not applicable |