ERS Retirement Report - Create Files

1. On the NY ERS Retirement Report page, select Report.

2. Select the Reporting Year and Reporting Month.

3. Create a hard copy of the report to verify data before you create the electronic file:

   1. Select Hard Copy.

   2. Select PDF or Excel.

   3. Select the type of report.

   4. If you have the security permission to view the entire Social Security Number (without masking) and want to include it, select Print Full Social Security Number.
      The required access privileges are granted by assigning the appropriate security resource.

   5. Select Create, and then Yes.

4. Save the files and select OK.

5. Navigate to the folder containing the report files.

6. Inspect the files. Refer to Maintain data and update it if necessary.

7. Repeat these steps until all the required data is included.

8. Create the electronic file:

   1. Select Electronic File.

   2. Select the type of report.

   3. Select Create, and then Yes.

   4. Save the file and select OK.

The default file names are:

• Demographic and Job Data: NY ERS_Demo_Job_<monthyear>.txt

• Contributions and Earnings: NY ERS_Contributions_Wages_<monthyear>.txt

For detailed information about the report’s file layout, refer to ERS Retirement Report - File Layouts and Data Mapping.

Follow the state's submission procedures.