The default file name of the SIRS Staff Attendance report is NY SIRS Staff Attendance Electronic Report_<Year>.csv.
The file format is comma-delimited.
The following table shows the field numbers, names, descriptions, lengths, data types, and the data sources or valid values for the SIRS Staff Attendance report.
|
Field Number |
Field Name |
Description |
Length |
Data Type |
Data Source or Valid Values |
Required or Optional |
|---|---|---|---|---|---|---|
|
1 |
DISTRICT CODE |
The SIRS District Code
|
8 |
Alphanumeric |
Retrieved from the SIRS District Code field on the NY SIRS - Staff Attendance Report - Load page. |
Required |
|
2 |
LOCATION CODE |
The employee’s local location code.
|
6 |
Alphanumeric |
Retrieved from the Local Location Code field on the Staff Information form of the NY SIRS - Staff Attendance Report page. |
Required |
|
3 |
STAFF ID |
The employee’s staff ID. |
12 |
Alphanumeric |
Retrieved from the Staff ID field on the Staff Information form of the NY SIRS - Staff Attendance Report page. |
Required |
|
4 |
STAFF ATTENDANCE CODE |
Leave blank |
2 |
Not applicable |
Blank |
Not applicable |
|
5 |
ATTENDANCE PERIOD START DATE |
The date the employee’s attendance started.
|
10 |
Date |
Retrieved from the Attendance Start Date field on the Staff Information form of the NY SIRS - Staff Attendance Report page. |
Required |
|
6 |
ATTENDANCE PERIOD END DATE |
The date the employee’s attendance ended.
|
10 |
Date |
Retrieved from the Attendance End Date field on the Staff Information form of the NY SIRS - Staff Attendance Report page. The valid value is June 30 of the reporting year or when the reporting entity no longer employs the staff member. |
Required |
|
7 |
TIME EARNED |
Leave blank |
7,2 |
Not applicable |
Blank |
Not applicable |
|
8 |
TIME USED |
Number of days the teacher is absent.
|
7,2 |
Alphanumeric |
Retrieved from the Attendance Days field on the Staff Information form of the NY SIRS - Staff Attendance Report page. If the total leaves for the state attendance code is a decimal value, it is rounded off to the next integer. |
Required |
|
9 |
TIME ACCRUED |
Leave blank |
7,2 |
Not applicable |
Blank |
Not applicable |
|
10 |
SUBSTITUTE TEACHER ID |
Leave blank |
12 |
Not applicable |
Blank |
Not applicable |
|
11 |
STAFF ATTENDANCE CODE LONG |
The corresponding state attendance code.
|
25 |
Alphanumeric |
Retrieved from the State Attendance Code field on the Staff Information form of the NY SIRS - Staff Attendance Report page. |
Required |
|
12 |
UNIT OF MEASURE CODE |
Leave blank |
5 |
Not applicable |
Blank |
Not applicable |
|
13 |
STAFF ATTENDANCE COMMENT |
Leave blank |
100 |
Not applicable |
Blank |
Not applicable |
|
14 |
STAFF DISTRICT CODE |
Leave blank |
20 |
Not applicable |
Blank |
Not applicable |
|
15 |
SUBSTITUTE TEACHER DISTRICT CODE |
Leave blank |
20 |
Not applicable |
Blank |
Not applicable |