Configure Account List | PowerSchool ERP Compliance

Use the Account List page to maintain the Chart of Accounts in Fund Accounting. This page allows users to define which account (object) codes can be used for posting and what they are used for.

From the Fund Accounting menu, select Reference Tables and then Account List.

Procedure

On the Account List page, enter the Search Criteria to find the required records, and then select Search.
Refer to Search for records for more information.
- To add a record, select Add new. Refer to the Field descriptions, enter valid information, and select Accept.
- To edit a record, select the record and select Accept. Update the information and select Accept.
- To delete, select the record and select Delete. Select Yes.
- To generate a report, select Print, and then select a Destination:
  - Select File to create the report in .rpt format. The default file name is account.rpt. You can change the default file name.
  - Select Screen to download the report in .pdf format. The default file name is account_<#####>.pdf.
  - Select Excel to download the report in .xlsx format. Select the required Excel Options. The default file name is accountrpt<####_#####>.xlsx.
    - Select OK.
      - Download the .rpt file from the View Files page.
      - Save the .pdf or .xlsx file.
        For more information about the Print option, refer to Print Reports.
Repeat this procedure and create all the account (object) code records you need.

Object/account codes and titles are available for use in the Organization Chart and in transactions.

Field descriptions

The following table describes the fields on the Account List page.

Field	Description
Account Code	The unique account (object) code used for posting. This value must match the format used in your Full Account Structure and is used with key_orgn to form the full account on transactions. This field is view-only and cannot be updated after saving the record.
Title	The description or name of the account (e.g., Supplies, Salaries, Benefits). This value is displayed in lookups and reports to help users identify the account code value.
1st Subtotal	The sub-account or roll-up code for the first reporting subtotal level. Used to group accounts for reports and summaries.
2nd Subtotal	The sub-account or roll-up code for the second reporting subtotal level. Used for an additional level of grouping in reports.
3rd Subtotal	Sub-account or roll-up code for the third reporting subtotal level. Used for a third level of grouping in reports.
Salary Charges	Indicates whether this account can be used for payroll (salary) distributions. Valid values: S - Salary: Used for salary (wage) charges from payroll. Choose this value for object codes that represent gross salary, wages, or regular pay expense. B - Benefit: Used for benefit charges from payroll (e.g., health insurance, retirement, FICA). Choose this value for object codes that represent employer-paid benefits. P - Payroll: Used for payroll in a general sense (e.g., when you don’t separate salary vs. benefit, or for other payroll-related expenses). N - Not a Payroll Account: The account is not used for payroll distributions. Choose this option for non-payroll expense or revenue accounts (e.g., supplies, contracted services).
Requisition/Purchase Order/Payments	Indicates whether this account can be used for requisitions, purchase orders, and payments. When this option is selected, the account is allowed for those transaction types. When this option is not selected, you may receive an “Account not allowed for requisitions/purchase orders/payments” error message.
Warehouse Charges	Indicates whether this account can be used for warehouse-related charges. When this option is selected, the account is allowed for warehouse transactions. When this option is not selected, you may receive an “Account not allowed for warehouse charges” error message.

For more information, refer to Account List.

Menu path

Procedure

Field descriptions