Statement R Descriptions
Use the EMIS Statement R Descriptions page to add, update, delete, search, and print civil proceedings description records for Ohio EMIS Statement R (Civil Proceedings) state reporting. This page allows users to enter detailed narrative descriptions that provide additional context for civil proceedings cases entered on the EMIS Statement R Detail page. The data is included in the QC (Financial) record type for EMIS state reporting submissions. You must populate this table manually.
For more information about Statement R details, refer to the Statement R Detail Table.
Maintain data
On the start page, select EMIS.
From the EMIS Financial Tables menu, select Statement R Descriptions.
Filter records using the filter criteria. To enter filter criteria:
Select an option in the first field.
Select or enter a value.
Select Add if the button is enabled.
Refer to Search for Records for more information.To add a record, select Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
To download the information, select Download, then select Download PDF or Download as an Excel Document.
Field descriptions
The EMIS Statement R Descriptions form contains the following tabs:
EMIS Statement R (Civil Proceedings) Description
The following table describes the fields on the EMIS Statement R (Civil Proceedings) Description tab on the EMIS Statement R Descriptions form of the EMIS Statement R Descriptions page.
Field | Description | Data source and Valid values |
|---|---|---|
Record Number | A unique sequential identifier for the Statement R description record. This field is view-only. | Calculated during the add process. The system retrieves the maximum record number from the ohefin_stat_rdsc table and increments it by 1. |
Record Status | Indicates the status of the record for EMIS reporting. This field is view-only. | The valid value is A - Add. The field value is system-assigned. The field is automatically set to A - Add when a new record is created. |
Sort Type | Identifies the EMIS record type. This field is view-only. | The valid value is QC. The field value is system-assigned. The field is automatically set to QC when a new record is created. |
Fiscal Year | The fiscal year for EMIS reporting. This field is view-only. | The value is retrieved from the Financial Fiscal Year field on the EMIS Profile page. |
Reporting Period | The reporting period for EMIS submission. This field is view-only. | Valid values:
The value is retrieved from the Financial Reporting Period field on the EMIS Profile page. |
District IRN | The six-digit state-assigned Information Retrieval Number (IRN) that uniquely identifies the school district. This field is view-only. | The value is retrieved from the District IRN field on the EMIS Profile page. |
Schedule Sequence | The code identifying the schedule sequence for the civil proceedings record. This field is view-only. | The valid value is ZBZ. The field value is system-assigned. The field is automatically set to ZBZ when a new record is created. |
Schedule Frequency | The three-digit code representing the schedule frequency for Statement R reporting. The value must match the Schedule Frequency field value on the EMIS Statement R Detail form. This field cannot be updated after saving the record. | The valid values are 000-999. |
Line Number | A sequential line number within the fiscal year, reporting period, and schedule frequency combination. The valid values are 2-999 and must match the Schedule Frequency field value on the EMIS Statement R Detail form. The value must be incremented for every 248 characters of the description. This field is view-only. | Calculated during the add process. The system retrieves the maximum line number from records matching the same fiscal year, reporting period, and schedule frequency, then increments it by 1. If no matching records exist, the value defaults to 1. |
Schedule Number | Identifies the record's schedule type. This field is view-only. | The valid value is STR. The field value is system-assigned. The field is automatically set to STR when a new record is created. |
EMIS Statement R (Civil Proceedings) Descriptions Text
The following table describes the fields on the EMIS Statement R (Civil Proceedings) Descriptions Text tab on the EMIS Statement R Descriptions form of the EMIS Statement R Descriptions page.
Field | Description | Data source and Valid values |
|---|---|---|
Case Number | The case number associated with the civil proceeding. This field is view-only. | The field value is retrieved from the Case Number field on the Proceedings Details tab on the EMIS Statement R Detail form of the EMIS Statement R Detail page. |
Description | A text description of the civil proceeding for Statement R reporting. The description of the case for the unique schedule frequency matching the Schedule Frequency field value on the EMIS Statement R Detail form. The limit is 248 characters. | Not applicable |
Copy
Use this option to copy the EMIS Statement R Descriptions data from one year to another.
On the EMIS Operational Unit page, select Copy.
Select the Year to Copy and Year to Create.
Select Copy and then Yes.
If data for the selected Year to Create exists, select Yes to delete and recopy the data.