Federal Assistance Summary
Use the EMIS Federal Assistance Summary page to add, update, delete, search, and print federal assistance summary records for Ohio EMIS state reporting. This page allows users to manage FAS (Federal Assistance Summary) schedule records that provide a high-level summary of federal assistance programs by entity, county, fiscal year ending, and federal receipt group category. The data is used to generate the EMIS Federal Assistance Summary Report (QC record type with schedule number FAS) for submission to the Ohio Department of Education. You must populate this table manually.
Maintain data
On the start page, select EMIS.
From the EMIS Financial Tables menu, select Federal Assistance Summary.
Filter records using the filter criteria. To enter filter criteria:
Select an option in the first field.
Select or enter a value.
Select Add if the button is enabled.
Refer to Search for Records for more information.To add a record, select Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
To download the information, select Download, then select Download PDF or Download as an Excel Document.
Field descriptions
The EMIS Federal Assistance Summary form contains the following tabs:
EMIS Federal Assistance Summary
The following table describes the fields on the EMIS Federal Assistance Summary tab on the EMIS Federal Assistance Summary form of the EMIS Federal Assistance Summary page.
Field | Description | Data source and Valid values |
|---|---|---|
Record Number | A system-generated sequential number that uniquely identifies each federal assistance summary record. This field is view-only. | The field value is system-generated. The value is calculated by retrieving the maximum existing record number from the database and incrementing it by 1. |
Record Status | Indicates the status of the record for EMIS submission. This field is view-only. | The valid value is A - Add. |
Sort Type | The EMIS record type identifier. This field is view-only. | The valid value is QC. |
Fiscal Year | The fiscal year for which the federal assistance summary is being reported. This field is view-only. | The value is retrieved from the Financial Fiscal Year field on the EMIS Profile page. |
Reporting Period | The EMIS reporting period for this record. This field is view-only. | Valid values:
The value is retrieved from the Financial Reporting Period field on the EMIS Profile page. |
District IRN | The six-digit state-assigned Information Retrieval Number (IRN) assigned to the school district. Retrieved from the EMIS Profile. This field is not editable. This field is view-only. | The value is retrieved from the District IRN field on the EMIS Profile page. |
Schedule Sequence | The three-character sequence code for the schedule. This field is view-only. | The valid value is YAZ. |
Schedule Frequency | The three-character schedule frequency code indicating how often this record is reported. This field is view-only. | The valid value is 001. |
Line Number | A sequential line number within the schedule. This field is view-only. | The valid value is 1. |
Schedule Number | The EMIS schedule identifier for this record type. This field is view-only. | The valid value is FAS. |
Summary Details
The following table describes the fields on the Summary Details tab on the EMIS Federal Assistance Summary form of the EMIS Federal Assistance Summary page.
Field | Description | Data source and Valid values |
|---|---|---|
Entity Name | The name of the entity (district or subdivision) receiving federal funds. This is typically the school district name or a district subdivision. | Not applicable |
County Name | The name of the county in which the district is located. | Not applicable |
Fiscal Year Ending | The fiscal year in which the federal assistance report is being made. This represents the end of the fiscal period covered by the federal assistance summary. | Not applicable |
Total Federal Receipt Group | A single-character code indicating the federal receipt group classification for reporting purposes. This groups federal receipts into categories as defined by EMIS reporting requirements. | Valid values:
|
Comments | The schedule of the federal assistance program (summary) comments for additional notes or explanations related to the federal assistance summary record. | Not applicable |