Organization General Information

Use the EMIS Organization General Information page to add, update, delete, search, and print building-level organizational attribute records for Ohio EMIS state reporting. This page allows users to manage DN (Organization Building) records that capture specific attributes for each building in the district, such as building square footage, lunch room percentage, transportation percentage, central office square footage, and information technology center IRN. The data is used to generate the EMIS Organization General Information Report (DN record type) for submission to the Ohio Department of Education. You must populate this table manually.

For details on the Organization General state mandates, refer to the latest version of the EMIS documentation found on the Ohio state website.

Maintain data

On the start page, select EMIS.
From the EMIS Financial Tables menu, select Organization General Information.
Filter records using the filter criteria. To enter filter criteria:
1. Select an option in the first field.
2. Select or enter a value.
3. Select Add if the button is enabled.
  Refer to Search for Records for more information.
  - To add a record, select Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
  - To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
  - To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.

Field descriptions

The following table describes the fields on the EMIS Organization General Information form of the EMIS Organization General Information page.

Field	Description	Data source and Valid values
Record Number	A system-generated sequential number that uniquely identifies each organization general information record. This field is view-only.	The field value is system-generated. The value is calculated by retrieving the maximum existing record number from the database and incrementing it by 1.
Record Status	Indicates the status of the record for EMIS submission. This field is view-only.	The valid value is A - Add.
Sort Type	The EMIS record type identifier. This field is view-only.	The valid value is DN.
Fiscal Year	The fiscal year for which the organization information is being reported. This field is view-only.	The field value is retrieved from the Financial Fiscal Year field on the EMIS Profile page.
Reporting Period	The EMIS reporting period for this record. This field is view-only.	Valid values: N - Beginning of Year L - End of Year P - December 31 H - July 30 K - October 15 The field value is retrieved from the Financial Reporting Period field on the EMIS Profile page.
District IRN	The six-digit state-assigned Information Retrieval Number (IRN) assigned to the school district. This field is view-only.	The field value is retrieved from the District IRN field on the EMIS Profile page.
EMIS Building IRN	The six-digit Information Retrieval Number (IRN) assigned to the building or organization being reported. This identifies the specific building within the district for which attribute information is being recorded.	Not applicable
Attribute Name	The name of the attribute being reported for the building. This field cannot be updated after saving the record.	Valid values: BLDGSQFEET = Building Square Feet LUNCHRMPCT = Lunchroom Percentage TRANSPTPCT = Transportation Percentage CENOFFSQFT = Central Office Square Feet INFOTECIRN = Information Technology IRN
Attribute Date	An eight-character date value associated with the attribute in YYYYMMDD format. Used when the attribute requires a date value. The default is 00000000.	Not applicable
Attribute Text	A text value associated with the attribute. Used primarily for the INFOTECIRN attribute to enter the IRN of the Information Technology Center (ITC) that submits EMIS data to ODE on behalf of the reporting entity.	Not applicable
Attribute Number	A 10-character numeric value associated with the attribute, entered with leading zeros. The default is 00000000.	Valid values depend on the value selected in the Attribute Name field: BLDGSQFEET = 000000000 – 999999999 LUNCHRMPCT = 000.00 – 100.00 TRANSPTPCT = 000.00 – 100.00 CENOFFSQFT = 000000000 – 999999999 Educational Service Centers (ESCs) should report 000000000 as the default value of this element. INFOTECIRN = 0000000000

Create file

On the EMIS Organization General Information page, select Report.
Select the Reporting Period and Fiscal Year.
Select PDF or Excel.
Select Create, and then Yes.
Save the file and select OK.
Navigate to the folder containing the report file.
Inspect the file. Update data if needed.
Repeat these steps until all the required data is included.
The default file names are:
- PDF:
  OH EMIS Organization General Information Report_<MMDDYYYY>_<hhmmss>.pdf
- Excel:
  OH EMIS Organization General Information Report_<MMDDYYYY>_<hhmmss>.csv

For detailed information about the report’s file layout, refer to EMIS Organization General Information Report - File Layout and Data Mapping.

Copy

Use this option to copy the EMIS Organization General Information data from one year to another.

On the EMIS Operational Unit page, select Copy.
Select the Year to Copy and Year to Create.
Select Copy and then Yes.
If data for the selected Year to Create exists, select Yes to delete and recopy the data.