EMIS Update Position Salary

Use the EMIS Update Position Salaries page to recalculate and update the salary/compensation information in EMIS Position records based on the current active pay rates in the payroll system. This ensures that EMIS position data reflects the most current salary information from the employee's payrate records.

The process updates the following fields on the EMIS Position Information page:

Scheduled Work Days
Contract Pay Amount/Rate

To update a single employee’s salary, use the Recalculate Salaries option on the EMIS Position Information page.

Prerequisites

EMIS positions for current employees must be associated with an EMIS position code and a local job class that matches the employee’s active pay rates.

For multiple positions or pay rates, the local job class for each EMIS position must be unique and match the job class on the corresponding pay rate (for example, for coaching positions). You must set up the required job classes on the Job Classes page. Use the EMIS Class Codes page to crosswalk local job classes to EMIS classes.

For example, a coach may have three pay rates with job classes 801, 801A, and 801B. The EMIS position records have EMIS position 801, and the local job classes on those records are 801, 801A, and 801B. Local job classes 801, 801A, and 801B must be set up on the EMIS Class Codes page and crosswalked to EMIS position 801.

Update EMIS Position records

From the EMIS menu, select EMIS Update Position Salaries.
Refer to the Field descriptions and enter or select the required update criteria.
Select PDF or Excel.
Select Create and then select Yes.
Save the file and select OK.
Navigate to the folder containing the report file.
Inspect the file. Update data if needed.
Repeat these steps until all the required data is updated.

The default file names are:

PDF: EMIS Update Position Salaries Report_<MMDDYYYY>_<hhmmss>.pdf
Excel: EMIS Update Position Salaries Report_<MMDDYYYY>_<hhmmss>.csv

For detailed information about the report’s file layout, refer to EMIS Update Position Salaries Report - File Layout and Data Mapping.

Field descriptions

The following table describes the fields on the EMIS Update Position Salaries page.

Field	Description
Employee Number	The unique employee identification number used to filter position records for salary updates. Select the Lookup icon to search for and select an employee number to update salary information for that individual employee only. If left blank, positions for all employees will be processed.
EMIS Position	The EMIS Position Assignment Code used to filter records by a specific position type. Select the Lookup icon to search for and select an EMIS position to limit the salary update to employees in that specific assignment area.
Position Type	Use this option to filter position records by their classification type. Valid values: Regular Supplemental
Bargaining Unit	Use this option to filter employees by their assigned bargaining/union group. The values in the drop-down list are retrieved from the Bargaining Unit Table page.

Update and calculation logic

The Scheduled Work Days field is updated with the Days Worked field value of the matching pay rate.

The following table explains how the Contract Pay Amount/Rate field value is recalculated for the various pay methods.

Pay Method	Contracted Pay Amount/Rate Recalculation Formula
D - Daily P - Pay Period R - Range/Step Pay	If the pay rate’s FTE < 1, the Annual Salary field value on the Pay Rate Information page is used. If the pay rate’s FTE = 1, the Annual Salary field value on the Pay Rate Information page is multiplied by the Position FTE field value on the EMIS Position Information page.
H - Hourly S - Range/Step Rate	The Pay Rate field value on the Pay Rate Information page is used.