QC-EXP (Expenditure) Record Layout
For more information about the QC-EXP (Expenditure) record layout, refer to Section 6.3 of the EMIS Manual.
The following table lists the numbers, names, descriptions, positions, lengths, and data source or valid values for the QC-EXP (Expenditure) record.
Number | Name | Description | Position | Length | Data Source or Valid Values |
|---|---|---|---|---|---|
Not applicable | Filler | Leave blank | 1-8 | 8 | spaces |
QC010 | Sort Type | Identifies the record type. | 9-10 | 2 | The valid value is QC. Retrieved from the Sort Type field on the EMIS Expenditure Table page. |
Not applicable | Filler | Leave blank | 11 | 1 | spaces |
QC020 | Fiscal Year | The reporting fiscal year. | 12-15 | 4 | Retrieved from the Financial Fiscal Year field on the EMIS Profile page. |
QC030 | Data Set | Identifies the type of data being reported. | 16 | 1 | Retrieved from the Sort Type field on the EMIS Expenditure Table page. |
QC040 | District IRN | The six-digit state-assigned Information Retrieval Number (IRN). | 17-22 | 6 | Retrieved from the District IRN field on the EMIS Profile page. |
QC050 | Schedule Sequence | The state-specified schedule sequence. | 23-25 | 3 | The valid value is AAL. Retrieved from the Schedule Sequence field on the EMIS Expenditure Table page. |
QC060 | Schedule Frequency | The state-specified schedule frequency. | 26-28 | 3 | The valid value is 001. Retrieved from the Schedule Frequency field on the EMIS Expenditure Table page. |
QC070 | Line Number | The state-specified line number. | 29-32 | 4 | The valid value is 1. Retrieved from the Line Number field on the EMIS Expenditure Table page. |
QC080 | Schedule Number | The state-specified schedule number. | 33-35 | 3 | The valid value is EXP. Retrieved from the Schedule Number field on the EMIS Expenditure Table page. |
Not applicable | Filler | Leave blank | 36-37 | 2 | spaces |
QC110 | Fund | The three-digit code assigned by the State Auditor's Office to ensure money is spent for specified purposes. | 38-40 | 3 | Retrieved from the Fund field on the EMIS Expenditure Table page. |
QC120 | Special Cost Center | The four-digit code that tracks costs for temporary or specific needs when defining funds. | 41-44 | 4 | Retrieved from the Special Cost Center field on the EMIS Expenditure Table page. |
QC130 | Function | The four-digit EMIS function code that identifies the purpose or activity for which expenditures are made. | 45-48 | 4 | Retrieved from the Function field on the EMIS Expenditure Table page. |
QC140 | Object | The three-digit EMIS object code that identifies the type or classification of expenditure. | 49-51 | 3 | Retrieved from the Object field on the EMIS Expenditure Table page. |
QC150 | Subject | The three-digit code EMIS subject code that identifies the specific subject area or curriculum for which the expenditure applies. | 52-57 | 6 | Retrieved from the Subject field on the EMIS Expenditure Table page. |
QC160 | Operational Unit | The six-digit EMIS operational unit code that identifies the building or organizational unit where the expenditure occurs. | 58-60 | 3 | Retrieved from the Operational Unit field on the EMIS Expenditure Table page. |
QC170 | Instructional Level | The two-digit EMIS instructional level code that identifies the grade level or instructional setting. | 61-62 | 2 | Retrieved from the Instructional Level field on the EMIS Expenditure Table page. |
QC180 | Job | The three-digit EMIS job classification code that identifies the type of position associated with the expenditure. | 63-65 | 3 | Retrieved from the Job field on the EMIS Expenditure Table page. |
QC270 | Prior Fiscal Year Encumbered | The dollar amount of encumbrances carried forward from the prior fiscal year to the current fiscal year. This represents outstanding commitments from previous budget periods. | 66-77 | 12 | Retrieved from the Prior Fiscal Year Encumbered field on the EMIS Expenditure Table page. The final calculated value is Prior year encumbrances × 100. |
QC280 | Fiscal Year Total Appropriation | The total dollar amount appropriated (budgeted) for expenditures for this account during the current fiscal year. This represents the authorized spending limit. | 78-89 | 12 | Retrieved from the Fiscal Year Total Appropriated field on the EMIS Expenditure Table page. The final calculated value is the Appropriations amount × 100. |
QC290 | Fiscal Year Actual Expenditures | The actual dollar amount expended from this account during the current fiscal year. This represents amounts that have been paid or obligated. | 90-101 | 12 | Retrieved from the Fiscal Year Actual Expenditure field on the EMIS Expenditure Table page. The final calculated value is Actual expenditures × 100. |
QC300 | Current Encumbered | The dollar amount currently encumbered (committed but not yet paid) for this account in the current fiscal year. This represents outstanding purchase orders and contracts. | 102-113 | 12 | Retrieved from the Current Encumbered field on the EMIS Expenditure Table page. The final calculated value is Current encumbrances × 100 |
QC305 | General Fund Debt-Bond Retire Fund | Indicates whether this expenditure is related to the General Fund Debt Service - Bond Retirement Fund. | 114 | 1 | Retrieved from the General Fund Debt-Bond Retirement field on the EMIS Expenditure Table page. |
Not applicable | Filler | Leave blank | 115-300 | 186 | spaces |