QC-CSH (Cash) Record Layout
For more information about the QC-CSH (Cash) record layout, refer to Section 6.2 of the EMIS Manual.
The following table lists the numbers, names, descriptions, positions, lengths, and data source or valid values for the QC-CSH (Cash) record.
Number | Name | Description | Position | Length | Data Source or Valid Values |
|---|---|---|---|---|---|
Not applicable | filler | Leave blank | 1-8 | 8 | spaces |
QC010 | Sort Type | Identifies the record type. | 9-10 | 2 | The valid value is QC. Retrieved from the Sort Type field on the EMIS Cash Table page. |
Not applicable | filler | Leave blank | 11 | 1 | spaces |
QC020 | Fiscal year | The reporting fiscal year. | 12-15 | 4 | Retrieved from the Financial Fiscal Year field of the EMIS Profile page. |
QC030 | Reporting Period | The reporting period of the fiscal year. | 16 | 1 | Retrieved from the Financial Reporting Period field on the EMIS Profile page. |
QC040 | District IRN | The six-digit state-assigned Information Retrieval Number (IRN). | 17-22 | 6 | Retrieved from the District IRN field on the EMIS Profile page. |
QC050 | Schedule Sequence | The state-specified schedule sequence. | 23-25 | 3 | The valid value is AAE. Retrieved from the Schedule Sequence field on the EMIS Cash Table page. |
QC060 | Schedule Frequency | The state-specified schedule frequency. | 26-28 | 3 | The valid value is 001. Retrieved from the Schedule Frequency field on the EMIS Cash Table page. |
QC070 | Line Number | The state-specified line number. | 29-32 | 4 | The valid value is 1. Retrieved from the Line Number field on the EMIS Cash Table page. |
QC080 | Schedule Number | The state-specified schedule number. | 33-35 | 3 | The valid value is CSH. Retrieved from the Schedule Number field on the EMIS Cash Table page. |
Not applicable | filler | Leave blank | 36-37 | 2 | spaces |
QC110 | Fund | A three-digit code assigned by the State Auditor's Office to ensure money is spent for specified purposes. | 38-40 | 3 | Retrieved from the Fund field on the EMIS Cash Table page. |
QC120 | Special Cost Center | The four-digit code that tracks costs for temporary or specific needs when defining funds. | 41-44 | 4 | Retrieved from the Special Cost Center field on the EMIS Cash Table page. |
Not applicable | filler | Leave blank | 45-65 | 21 | spaces |
QC190 | District Account Description | The description of the account structure as maintained by the State Auditor. | 66-151 | 86 | Retrieved from the Account Description field on the EMIS Cash Table page. |
QC200 | Fund Class | The fund class. | 152 | 1 | Valid values:
Retrieved from the Fund Class field on the EMIS Cash Table page. |
QC210 | July 1 Cash Balance | The available cash at the beginning of the fiscal year, which is July 1st. | 153-164 | 12 | Retrieved from the July 1 Cash Balance field on the EMIS Cash Table page. The final calculated value is Beginning balance × 100. |
QC220 | Fiscal Year Receipts | The receipts for the fiscal year. | 165-176 | 12 | Retrieved from the Fiscal Year Receipts field on the EMIS Cash Table page. The final calculated value is Receipts amount × 100. |
QC230 | Fiscal Year Expenditures | The funds spent during the fiscal year for goods and services. | 177-188 | 12 | Retrieved from the Fiscal Year Expenditures field on the EMIS Cash Table page. The final calculated value is the Expenditures amount × 100. |
QC240 | Current Cash Encumbered | The funds or cash encumbered for orders in process. | 189-200 | 12 | Retrieved from the Current Cash Encumbered field on the EMIS Cash Table page. The final calculated value is the encumbrance amount × 100. |
QC250 | Current Fund Balance | The balance of a particular fund at a given time. | 201-212 | 12 | Retrieved from the Current Fund Balance field on the EMIS Cash Table page. The final calculated value is Fund balance × 100 |
Not applicable | filler | Leave blank | 213-300 | 88 | spaces |