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Lancaster

All records are mandatory and must be 512 bytes in length. If there is no local data, leave the relevant fields blank.

The following are the records included:

RA Record

The following table lists the data item, description, length, and position of the Lancaster report type’s RA record.

Data Item

Description

Length

Position

Record Identifier

Constant RA

2

1

Submitter’s EIN

Required

9

3

Variety

Optional

12

12

Submitter Name

Required

57

217

Location Address

Required

22

274

Delivery Address

Required

22

296

City

Required

22

318

State Abbreviation

Use Postal Abbreviation

2

340

ZIP Code

Required

5

342

ZIP Code Extension

Required

4

347

Variety

Optional

45

351

Contact Name

Required

27

396

Contact Phone Number

Required

15

423

Contact Phone Extension

Required

5

438

Blank

Fill with blanks

3

443

Contact E-mail

Optional

40

446

Blank

Fill with blanks

3

486

Contact Fax

Optional

10

489

Variety

Optional

14

499

RE Record

The following table lists the data item, description, length, and position of the Lancaster report type’s RE record.

Data Item

Description

Length

Position

Record Identifier

Constant RE

2

1

Tax Year

Required

4

3

Agent Indicator

Optional

1

7

Employer EIN

Required

9

8

Variety

Optional

23

17

Employer Name

Required

57

40

Location Address

Required

22

97

Delivery Address

Required

22

119

City

Required

22

141

State Abbreviation

Required

2

163

Zip Code

Required

5

165

Zip Code Extension

Required

4

170

Variety

Optional

47

174

Period Type

Optional: M for Monthly, Q for Quarterly, Y for Yearend Reconciliation

1

221

Period

Optional: 1-12 for Monthly, 1-4 for Quarterly, 5 or 13 for Yearend Reconciliation

2

222

Local Account Number

Optional Local Account #, required for employers with multiple accounts for a single EIN

30

224

Blank

Fill with blanks

281

254

PA eight-digit Account Number

(as displayed on each payment coupon)

Required by PA, but not for local

8

505

RS Record

The following table lists the data item, description, length, and position of the Lancaster report type’s RS record.

Data Item

Description

Length

Position

Record Identifier

Constant RS

2

1

State Code

Must be 42 for PA State Wages and Withholding

2

3

Taxing Entity Code

Optional

5

5

Social Security Number

Required

9

10

Employee First Name

Required

15

19

Employee Middle Name/Initial

Required

15

34

Employee Last Name

Required

20

49

Suffix

Required

4

69

Location Address

Required

22

73

Delivery Address

Required

22

95

City

Required

22

117

State Abbreviation

Required

2

139

Zip Code

Required

5

141

Zip Code Abbreviation

Required

4

146

Variety

Optional

118

150

Blank

Leave blank

6

268

State Code

Optional

2

274

State Taxable Wages

Enter PA Wages as applicable

11

276

State Income Tax Withheld

Enter PA Withholding as applicable

11

287

Blank

Leave blank

11

298

Local Taxable Wages

Enter Local Wages subject to EIT(should be the same as PA Wages)

11

309

Local Income Tax Withheld

Enter Local Withholding. Required.

11

320

State Control Number

Leave blank

7

331

Residence PSD Code

PSD code of employees residence list

6

338

Work PSD Code

PSD code of work location

6

344

Local Tax Type

EIT, ENR or LST depending on type of local tax being reported

3

350

Variety

Optional

135

353

Blank

Leave blank

25

488

RT Record

The following table lists the data item, description, length, and position of the Lancaster report type’s RT record.

Data Item

Description

Length

Position

Record Identifier

Constant RT

2

1

Variety

Optional

337

3

Blank

Leave blank

136

340

Number of Code RS Records

Required

7

476

Total Local Taxable Wages

Required

15

483

Total Local Tax Withheld

Required

15

498

RF Record

The following table lists the data item, description, length, and position of the Lancaster report type’s RF record.

Data Item

Description

Length

Position

Record Identifier

Constant RF

2

1

Blank

Leave blank

5

3

Variety

Optional

468

8

Number of RS Records

Required

7

476

Total Local Taxable Wages

Required

15

483

Total Local Tax Withheld

Required

15

498

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