PA PIMS Safe School Report
The Pennsylvania Department of Education requires school districts to send data for Safe School Reporting. This reporting is for employees identified as Security Staff only.
Some of the features include:
Provides for uploading Security Staff data, including Development facts
Provides Electronic data reporting for Safe Schools submission
Uses State data format and requirements
Menu path
From the Human Resources menu, select State. From the State menu, select PA PIMS Safe Schools Report.
Selection rule
Security staff are selected, and their staff, assignments, and development information is reported.
Prerequisite
Enter the Administrative Unit Number on the Human Resources Profile – State page.
Load data
Use the Load File option on the PA PIMS Safe School Reports page to upload CSV-formatted files containing the staff, assignment, and development information required for the PA PIMS Safe Schools report.
On the PA PIMS Safe School Reports page, select Load File.
Enter the location of the individual CSV files in the Staff File, Assignment File, and Development Facts File fields.
Select Accept.
Select Yes to delete the existing records and upload new records. Otherwise, select No.
Select the Destination for the error log:
Select File to create the log in .rpt format. The default file name is sspims_load_error.rpt. You can change the default file name.
Select Screen to download the log in .pdf format. The default file name is sspims_load_error_<xxxxx>.pdf.
Select OK.
If errors are encountered, select Yes to save the valid records. Otherwise, select No.
Download the .rpt log from the View Files page.
Save the .pdf log.
Create files
Use the Create PIMS Template Files option on the PA PIMS Safe School Reports page to create staff, assignment, and development template files required for submission.
On the PA PIMS Safe School Reports page, select Create PIMS Template Files.
Select the Report Date and Snapshot Date.
Enter the School Year.
Select Accept.
Enter the Destination for each of the report files and select OK.
Download the files from the View Files page.
If errors are encountered, download the error log from the View Files page.
Navigate to the file location.
Inspect the files. Update the source data as necessary.
Repeat these steps until no errors are encountered and all required data is loaded.
The default file names are:
Safety Staff file: <Administrative Unit Number>_staff_<YYYYMMDDhhmm>.csv
Safety Staff Assignments file: <Administrative Unit Number>_staff_assignment_<YYYYMMDDhhmm>.csv
Staff Development Facts file: <Administrative Unit Number>_staff_dev_fact_<YYYYMMDDhhmm>.csv
Follow the state's submission procedures.