CK Record Layout

The following table lists the numbers, positions, names, descriptions, and data source or valid values for the CK record.

Number	Position	Name	Description	Data Source or Valid Values
Not applicable	1-8	filler	Leave blank	spaces
CK010	9-10	Sort Type	Identifies the record type.	The valid value is CK.
Not applicable	11	filler	Leave blank	spaces
CK020	12-15	Fiscal year	The reporting fiscal year.	Retrieved from the Fiscal Year field on the EMIS Staff Report page.
CK030	16	Reporting Period	The reporting period of the fiscal year.	Retrieved from the Reporting Period field on the EMIS Staff Report page.
CK040	17-22	District IRN	The six-digit state-assigned Information Retrieval Number (IRN).	Retrieved from the District IRN field on the EMIS Staff Report page.
CK050	23-31	Employee ID	The EMIS employee number.	Retrieved from the EMIS Employee ID field on the EMIS Staff Report page.
CK060	32-34	Position code	The code associated with the position assignment of the employee.	Retrieved from the EMIS Position field on the EMIS Position Information page.
CK070	35	Position status	The employee's current employment relationship with the school board in that particular position.	Retrieved from the field on the EMIS Position Information page. Valid values: C - Current position in the district A - Contracted personnel - Agency I - Contracted personnel - Individual P - Leave of absence U - No longer employed by district in this position
CK080	36-43	Position start date	The date the staff member began work in this position.	Retrieved from the Start Date field on the EMIS Position Information page.
CK090	44-49	Building IRN	The state-assigned six-digit Information Retrieval Number (IRN) of the building.	Retrieved from the Building IRN field on the EMIS Position Information page.
CK100	50-52	Position FTE	The full-time equivalency of the position expressed as a percentage.	Retrieved from the Position FTE field on the EMIS Position Information page.
CK120	53-55	Fund Source Percent 1	The percentage of funding for Fund Source 1.	Retrieved from the first Percent field on the EMIS Position Information page. The valid values are 1 – 100. Fund Source percentages must add up to 100.
CK130	56	Position Fund Source 1	The fund source for the assignment.	Retrieved from the first EMIS Fund field on the EMIS Position Information page. Valid values: A - State Auxiliary Funds B - Other State Funds F - Special Education K12 Part-B IDEA Federal Grant Funds G - Title I Funds I - State Poverty-Based Assistance Funds, formerly DPIA J - Federal Early Learning Initiative Program Funds L - Local Funds and/or State Foundation Funds N - TANF, Temporary Assistance to Needy Families O - Other Federal Funds P - Special Education PK Part B IDEA Federal Grant Funds S - State Funds – Early Childhood Education Programs T - Private/Tuition U - State Unit Funding X - Reading First Federal Grant Funds Z - Preschool State Unit Funding
CK120	57-59	Fund Source Percent 2	The percentage of funding for Fund Source 2.	Retrieved from the second Percent field on the EMIS Position Information page. The valid values are 1 – 100. Fund Source percentages must add up to 100.
CK130	60	Position Fund Source 2	The fund source for the assignment.	Retrieved from the second EMIS Fund field on the EMIS Position Information page. Valid values: A - State Auxiliary Funds B - Other State Funds F - Special Education K12 Part-B IDEA Federal Grant Funds G - Title I Funds I - State Poverty-Based Assistance Funds, formerly DPIA J - Federal Early Learning Initiative Program Funds L - Local Funds and/or State Foundation Funds N - TANF, Temporary Assistance to Needy Families O - Other Federal Funds P - Special Education PK Part B IDEA Federal Grant Funds S - State Funds – Early Childhood Education Programs T - Private/Tuition U - State Unit Funding X - Reading First Federal Grant Funds Z - Preschool State Unit Funding
CK120	61-63	Fund Source Percent 3	The percentage of funding for Fund Source 3.	Retrieved from the third Percent field on the EMIS Position Information page. The valid values are 1 – 100. Fund Source percentages must add up to 100.
CK130	64	Position Fund Source 3	The fund source for the assignment.	Retrieved from the third EMIS Fund field on the EMIS Position Information page. Valid values: A - State Auxiliary Funds B - Other State Funds F - Special Education K12 Part-B IDEA Federal Grant Funds G - Title I Funds I - State Poverty-Based Assistance Funds, formerly DPIA J - Federal Early Learning Initiative Program Funds L - Local Funds and/or State Foundation Funds N - TANF, Temporary Assistance to Needy Families O - Other Federal Funds P - Special Education PK Part B IDEA Federal Grant Funds S - State Funds – Early Childhood Education Programs T - Private/Tuition U - State Unit Funding X - Reading First Federal Grant Funds Z - Preschool State Unit Funding
CK140	65	Position type	The type of employment with the school board.	Retrieved from the Position Type field on the EMIS Position Information page. Valid values: R - Regular T - Temporary S - Supplemental
CK150	66	Type of Appointment	The classification of the staff member's position.	Retrieved from the Type of Appointment field on the EMIS Position Information page. Valid values: 1 - Certificated 2 - Classified 3 - Internship 5 - Veteran
CK160	67-70	Length of Work Day	The total hours worked during a normal day, excluding lunch.	Retrieved from the Length of Work Day (Hours) field on the EMIS Position Information page.
CK170	72-73	Scheduled Work Days	The total number of days the staff member is scheduled to work in the position during the year.	Retrieved from the Scheduled Work Days field on the EMIS Position Information page.
CK180	74	Pay Type	The type of contract pay.	Retrieved from the Contracted Pay Type field on the EMIS Position Information page. Valid values: H - Hourly rate A - Annual salary
CK190	75-82	Pay Amount/Rate	The pay rate for the position. Depending on the Contracted Pay Type field, this amount may be an hourly rate or an annual salary amount.	Retrieved from the Contract Pay Amount/Rate field on the EMIS Position Information page.
Not applicable	83-86	filler	Leave blank	spaces
CK220	87-92	Assignment Area	The six-digit code that specifies and defines the position.	Retrieved from the Assignment Area field on the EMIS Position Information page.
Not applicable	93-104	filler	Leave blank	spaces
CK230	105	Position Separation Reason	The reason the staff member left the position.	Retrieved from the Separation Reason field on the EMIS Position Information page. Valid values: * - Not Applicable 1 - Retirement 3 - Employer Initiated 4 - Test4 5 - Resigned-Other OH Educ Job 6 - Resigned - Out Of State 7 - Resigned-Other New Position In District Deceased
Not applicable	106	filler	Leave blank	spaces
CK250	107-109	Local Contract Code	The unique number assigned by the school district that differentiates between multiple contracts of a staff member within the same position code.	Retrieved from the Contract Code field on the EMIS Position Information page.
Not applicable	110-114	filler	Leave blank	spaces
CK290	115	Qualified Paraprofessional	Indicates if the staff member is a qualified paraprofessional under the No Child Left Behind Act.	Retrieved from the Qualified Paraprofessional field on the EMIS Position Information page. Valid values: * - Not Applicable N - Does not meet definition Y - Meets definition
CK300	116-123	Position Separation date	The last date of employment of the staff member for the specific position.	Retrieved from the Separation Date field on the EMIS Position Information page.
CK310	124-126	Special Ed FTE	The total number of days the staff member is scheduled to work in the position during the year.	Retrieved from the Special Education FTE field on the EMIS Position Information page.

For more information about the CK record layout, refer to Section 3.4 of the EMIS Manual.