CK Record Layout

In the CK record:

The FTE, Hours Per Day, Amount/Rate, and Special Ed FTE fields are multiplied by 100 to preserve two decimal places.
The EMIS Employee ID field can contain either the State Staff ID or the Employee Number, depending on whether Use Employee ID is selected on the Staff Information tab of the EMIS Data Export page.
Assignment Area 1 is exported as "000000" if null.
Multiple CK records can exist per employee (one for each position held).

For more information about the CK record layout, refer to Section 3.4 of the EMIS Manual.

The following table lists the numbers, names, descriptions, positions, lengths, and data source or valid values for the CK record.

Number	Name	Description	Position	Length	Data Source or Valid Values
Not applicable	filler	Leave blank	1-8	8	spaces
CK010	Sort Type	Identifies the record type.	9-10	2	The valid value is CK and is system-generated.
Not applicable	filler	Leave blank	11	1	spaces
CK020	Fiscal year	The reporting fiscal year.	12-15	4	Retrieved from the Staff Fiscal Year field on the EMIS Profile page.
CK030	Reporting Period	The reporting period of the fiscal year.	16	1	Valid values: N = Beginning of the year L = End of the year Retrieved from the Staff Reporting Period field on the EMIS Profile page.
CK040	District IRN	The six-digit state-assigned Information Retrieval Number (IRN).	17-22	6	Retrieved from the District IRN field on the EMIS Profile page.
CK050	Employee ID	The EMIS employee number.	23-31	9	Retrieved from the Employee Number field on the Employee Information page when Use Employee ID is selected on the Staff Information tab of the EMIS Data Export page. Retrieved from the Staff State ID field on the Personnel tab of the Employee Information page when Use Employee ID is not selected on the Staff Information tab of the EMIS Data Export page.
CK060	Position code	The code associated with the employee's position assignment.	32-34	3	Retrieved from the EMIS Position field on the EMIS Position Information page.
CK070	Position status	The employee's current employment relationship with the school board in that particular position.	35	1	Valid values: C = Current position in the district A = Contracted personnel - Agency I = Contracted personnel - Individual P = Leave of absence U = No longer employed by district in this position Retrieved from the Position Status field on the EMIS Position Information page.
CK080	Position start date	The date the staff member began work in this position.	36-43	8	Retrieved from the Start Date field on the EMIS Position Information page.
CK090	Building IRN	The state-assigned six-digit Information Retrieval Number (IRN) of the building.	44-49	6	Retrieved from the Building IRN field on the EMIS Position Information page.
CK100	Position FTE	The full-time equivalency of the position expressed as a percentage.	50-52	3	Retrieved from the Position FTE field on the EMIS Position Information page. The final calculated value is FTE × 100 (e.g., 1.00 FTE = 100).
CK120	Fund Source Percent 1	The percentage of funding for Fund Source 1.	53-55	3	The valid values are 1 – 100. Fund Source percentages must add up to 100. Retrieved from the Percent field (first row) in the Funding Information section of the EMIS Positions page.
CK130	Position Fund Source 1	The fund source for the assignment.	56	1	Valid values: A = State Auxiliary Funds B = Other State Funds F = Special Education K12 Part-B IDEA Federal Grant Funds G = Title I Funds I = State Poverty-Based Assistance Funds, formerly DPIA J = Federal Early Learning Initiative Program Funds L = Local Funds and/or State Foundation Funds N = TANF, Temporary Assistance to Needy Families O = Other Federal Funds P = Special Education PK Part B IDEA Federal Grant Funds S = State Funds – Early Childhood Education Programs T = Private/Tuition U = State Unit Funding X = Reading First Federal Grant Funds Z = Preschool State Unit Funding Retrieved from the EMIS Fund field (first row) in the Funding Information section of the EMIS Positions page.
CK120	Fund Source Percent 2	The percentage of funding for Fund Source 2.	57-59	3	The valid values are 1 – 100. Fund Source percentages must add up to 100. Retrieved from the Percent field (second row) in the Funding Information section of the EMIS Positions page.
CK130	Position Fund Source 2	The fund source for the assignment.	60	1	Valid values: A = State Auxiliary Funds B = Other State Funds F = Special Education K12 Part-B IDEA Federal Grant Funds G = Title I Funds I = State Poverty-Based Assistance Funds, formerly DPIA J = Federal Early Learning Initiative Program Funds L = Local Funds and/or State Foundation Funds N = TANF, Temporary Assistance to Needy Families O = Other Federal Funds P = Special Education PK Part B IDEA Federal Grant Funds S = State Funds – Early Childhood Education Programs T = Private/Tuition U = State Unit Funding X = Reading First Federal Grant Funds Z = Preschool State Unit Retrieved from the EMIS Fund field (second row) in the Funding Information section of the EMIS Positions page.
CK120	Fund Source Percent 3	The percentage of funding for Fund Source 3.	61-63	3	The valid values are 1 – 100. Fund Source percentages must add up to 100. Retrieved from the Percent field (third row) in the Funding Information section of the EMIS Positions page.
CK130	Position Fund Source 3	The fund source for the assignment.	64	1	Valid values: A = State Auxiliary Funds B = Other State Funds F = Special Education K12 Part-B IDEA Federal Grant Funds G = Title I Funds I = State Poverty-Based Assistance Funds, formerly DPIA J = Federal Early Learning Initiative Program Funds L = Local Funds and/or State Foundation Funds N = TANF, Temporary Assistance to Needy Families O = Other Federal Funds P = Special Education PK Part B IDEA Federal Grant Funds S = State Funds – Early Childhood Education Programs T = Private/Tuition U = State Unit Funding X = Reading First Federal Grant Funds Z = Preschool State Unit Retrieved from the EMIS Fund field (third row) in the Funding Information section of the EMIS Positions page.
CK140	Position type	The type of employment with the school board.	65	1	Valid values: R = Regular T = Temporary S = Supplemental Retrieved from the Position Type field on the EMIS Position Information page.
CK150	Type of Appointment	The classification of the staff member's position.	66	1	Valid values: 1 = Certificated 2 = Classified 3 = Internship 5 = Veteran Retrieved from the Type of Appointment field on the EMIS Position Information page.
CK160	Length of Work Day	The total hours worked during a normal day, excluding lunch.	67-70	4	Retrieved from the Length of Work Day (Hours) field on the EMIS Position Information page. The final calculated value is Hours per day × 100 (e.g., 7.50 hours = 0750).
CK170	Scheduled Work Days	The total number of days the staff member is scheduled to work in the position during the year.	72-73	2	Retrieved from the Scheduled Work Days field on the EMIS Position Information page.
CK180	Pay Type	The type of contract pay.	74	1	Valid values: H = Hourly rate A = Annual salary Retrieved from the Contracted Pay Type field on the EMIS Position Information page.
CK190	Pay Amount/Rate	The pay rate for the position. Depending on the Contracted Pay Type field, this amount may be an hourly rate or an annual salary amount.	75-82	8	Retrieved from the Contracted Pay Amount/Rate field on the EMIS Position Information page. The final calculated value is Salary or hourly rate × 100.
Not applicable	filler	Leave blank	83-86	4	spaces
CK220	Assignment Area	The six-digit code that specifies and defines the position.	87-92	6	Retrieved from the Assignment Area field on the EMIS Position Information page.
Not applicable	filler	Leave blank	93-104	12	spaces
CK230	Position Separation Reason	The reason the staff member left the position.	105	1	Valid values: * = Not Applicable 1 = Retirement 3 = Employer Initiated 4 = Test4 5 = Resigned-Other OH Educ Job 6 = Resigned - Out Of State 7 = Resigned-Other 8 = New Position In District 9 = Deceased Retrieved from the Separation Reason field on the EMIS Position Information page.
Not applicable	filler	Leave blank	106	1	spaces
CK250	Local Contract Code	The unique number assigned by the school district that distinguishes among multiple contracts for a staff member within the same position code.	107-109	3	Retrieved from the Contract Code field on the EMIS Position Information page.
Not applicable	filler	Leave blank	110-114	5	spaces
CK290	Qualified Paraprofessional	Indicates if the staff member is a qualified paraprofessional under the No Child Left Behind Act.	115	1	Valid values: * = Not Applicable N = Does not meet definition Y = Meets definition Retrieved from the Qualified Paraprofessional field on the EMIS Position Information page.
CK300	Position Separation date	The last date of employment of the staff member for the specific position.	116-123	8	Retrieved from the Separation Date field on the EMIS Position Information page.
CK310	Special Ed FTE	The total number of days the staff member is scheduled to work in the position during the year.	124-126	3	Retrieved from the Special Education FTE field on the EMIS Position Information page. The final calculated value is Special education FTE × 100.