CL Record Layout

CL records are used to report staff members who separated from employment during the summer months between school years.

For more information about the CL record layout, refer to Section 3.7 of the EMIS Manual.

The following table lists the numbers, names, descriptions, positions, lengths, and data source or valid values for the CL record.

Number	Name	Description	Position	Length	Data Source or Valid Values
Not applicable	filler	Leave blank	1-8	8	spaces
CL010	Sort Type	Identifies the record type.	9-10	2	The valid value is CL. Retrieved from the Sort Type field on the Staff Summer Separation page.
Not applicable	filler	Leave blank	11	1	spaces
CL020	Fiscal year	The reporting fiscal year.	12-15	4	Retrieved from the Staff Fiscal Year field on the EMIS Profile page.
CL030	Reporting Period	The reporting period of the fiscal year.	16	1	Retrieved from the Staff Reporting Period field on the EMIS Profile page.
CL040	District IRN	The six-digit state-assigned Information Retrieval Number (IRN).	17-22	6	Retrieved from the District IRN field on the EMIS Profile page.
CI050	Employee ID	The EMIS employee number.	23-31	9	Retrieved from the OH State Staff ID field on the Staff Summer Separation page.
CL060	Position Code	The code associated with the employee's position assignment.	32-34	3	Retrieved from the Position Code field on the Staff Summer Separation page.
CL070	Local Contract Code	The unique three-digit code assigned by the school district to distinguish among multiple contracts for a staff member within the same position code.	35-37	3	Retrieved from the Local Contract Code field on the Staff Summer Separation page.
CL080	Position Separation Reason	The reason the staff member left the position.	38	1	Valid values: * = Not Applicable 1 = Retirement 3 = Employer Initiated 4 = Test4 5 = Resigned-Other OH Educ Job 6 = Resigned - Out Of State 7 = Resigned-Other 8 = New Position In District 9 = Deceased Retrieved from the Separation Code field on the Staff Summer Separation page.
CL090	Position Separation Date	The last date of employment of the staff member for the specific position.	39-46	8	Retrieved from the Separation Date field on the Staff Summer Separation page.