This format requires comma-separated fields.
The following are the records included:
Employer Record
The following table lists the data item, description, and position of the Keystone report type’s employer record.
|
Data Item |
Description |
Position |
|---|---|---|
|
Constant |
Constant E |
1 |
|
Tax Year |
Two digits, for example, 23. |
2 |
|
Tax Quarter |
Valid quarter |
3 |
|
Employer Federal ID |
It is optional but must be nine digits with no dash, if present. |
4 |
|
Keystone Collections Group Employer Id |
Keystone Collections Group ID number on the tax form received by the organization. No dashes. |
5 |
|
Employer Name |
No commas, quotes, or any other punctuation. |
6 |
|
Employer Address |
No commas, quotes, or any other punctuation. |
7 |
|
Employer City |
No commas, quotes, or any other punctuation. |
8 |
|
Employer State abbreviation |
Two-character US Postal abbreviation. |
9 |
|
Employer Zip Code |
It must be in one of the following formats:
|
10 |
|
Employer's PSD Code |
It must be a valid 6-digit PSD code, right justified and left filled with zeroes. Example of a six-digit PSD code: 650693. Example of a five-digit PSD code right justified and left filled with zeroes: 010604. |
11 |
Employee Record
The following table lists the data item, description, and position of the Keystone report type’s employee record.
|
Data Item |
Description |
Position |
|---|---|---|
|
Employee Social Security Number |
Nine digits only, no dashes. |
1 |
|
Employee Name |
Last name + space + first name + space + Middle Initial + space + Suffix |
2 |
|
Employee Address |
No commas, quotes, or any other punctuation. |
3 |
|
Employee City |
No commas, quotes, or any other punctuation. |
4 |
|
Employee State abbreviation |
Two-character US Postal abbreviation. |
5 |
|
Employee Zip Code |
It must be in one of the following formats:
|
6 |
|
Tax Year |
Four digits, for example, 2023. |
7 |
|
Tax Quarter |
Valid quarter |
8 |
|
Employee Wages |
A decimal point is required if not whole dollars Numeric digits only – no dollar signs, commas, etc. Use the leading negative(-) sign for negative amounts. |
9 |
|
Employee Taxes Withheld |
A decimal point is required if not whole dollars Numeric digits only – no dollar signs, commas, etc. Use the leading negative(-) sign for negative amounts. |
10 |
|
Employee's PSD Code |
It must be a valid 6-digit PSD code, right justified and left filled with zeroes. Example of a six-digit PSD code: 650693. Example of a five-digit PSD code right justified and left filled with zeroes: 010604. |
11 |