Use the VT Quarterly Wage Report - Setup - Employer page to store the employer identification and configuration data required for the VT Quarterly Wage and Multiple Worksite Report to run.
When setting up an employer record for the first time, the default data for the current tax year is retrieved from the W2 employer data. If the W2 employer data needs updating, you can update it as needed. This data is not synchronized with the W2 employer data. You should update the source W2 employer data before performing this procedure.
Perform the following setup procedure before creating the Quarterly Wage and Multiple Worksite report.
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On the VT Quarterly Wage Report page, select Setup, then Employer.
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Refer to the Field descriptions and enter or select valid information.
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Select Save, then Yes.
Before saving, you can use the Reset button to discard any unsaved changes and restore the fields to their last saved values.
Field descriptions
The following table describes the fields on the VT Quarterly Wage Report - Setup - Employer page.
|
Field |
Description |
Data source and Valid values |
|---|---|---|
|
Name |
The employer's legal name as registered with the Vermont Department of Labor (VDOL). The limit is 44 characters. |
The field value is retrieved from the Employer Name field on the W2 Wizard: W2 Parameters page. |
|
Street Address 1 |
The employer's mailing street address. The limit is 35 characters. |
The field value is retrieved from the Address field on the W2 Wizard: W2 Parameters page. |
|
City |
The city of the employer's mailing address. The limit is 20 characters. |
The field value is retrieved from the City field on the W2 Wizard: W2 Parameters page. |
|
State |
The two-letter postal abbreviation for the state of the employer's mailing address. Must be a valid state code.
|
The field value is retrieved from the State field on the W2 Wizard: W2 Parameters page. |
|
Zip |
The five-digit ZIP code of the employer's mailing address.
|
The field value is retrieved from the Zip Code field on the W2 Wizard: W2 Parameters page. |
|
Zip Ext |
The optional four-digit ZIP+4 extension of the employer's mailing address.
|
The field value is retrieved from the Zip Extension field on the W2 Wizard: W2 Parameters page. |
|
Federal Identification Number (EIN) |
The employer's nine-digit federal employer identification number. |
The field value is retrieved from the Federal ID Number field on the W2 Wizard: W2 Parameters page. |
|
Employer VDOL Account Number |
The seven-digit account number assigned to the employer by VDOL. |
Not applicable |
|
UI Wage Base |
The maximum taxable gross wage per employee for the calendar year, as established by VDOL. The system uses this value to calculate each employee's Excess Wages and UI Taxable Wages during the extract. Must be greater than zero. The limit is 20 digits. This value changes annually. For more information about the taxable wage base for each year, refer to Quarterly Reporting & Taxable Wage Information. |
Not applicable |
|
Current Tax Rate % |
The employer's current state unemployment insurance (SUI) tax rate as provided by VDOL. Used to calculate the Unemployment Compensation Amount Due on the contribution (C) record: Taxable Wages × (Current Tax Rate ÷ 100). The limit is five digits, with three digits before and two after the decimal point. |
Not applicable |
|
Site ID |
A three-character alphanumeric identifier for the employer's reporting site. |
Not applicable |
|
Worksite Location |
Determines which location field the system uses to assign employees to worksites when generating the Multiple Worksite Report. The default is Base Location. |
Valid values:
|