ALiS Certification Import

Use the VT - ALiS Certification Import page to import certification and endorsement data from the Automated License issuance System (ALiS) state system.

ALiS is an online licensing system that allows educators to apply for licensure in Vermont. Employee certification information is imported from the file retrieved from the ALiS state system. Active employees with a State Staff ID are matched with the Educator ID in the imported file. Only mapped records are imported. Certification records with a status of ACT or UDR are also imported.

After importing certification and endorsement data, the Certifications/Licenses and Endorsements - Certification pages are updated.

After importing the data, the existing primary endorsement data on the Endorsements - Certification page is retained.

Menu Path

Select Human Resources from the main navigation menu, then select State. Select ALiS Certification Import.

Prerequisites

Select Certification Required on the Job Class page if you want the number of employees with missing certification data to be reported.
Select one or more days in the Recurrence section on the VT - ALiS Certification Import - Setup - Schedule Task page.

Setup

Schedule Task

Use the VT - ALiS Certification Import - Setup - Schedule Task page to configure the scheduled tasks required to import certification data from the ALiS state system.

Select Setup, then Schedule Task.
Refer to Field Descriptions and fill out the information.
Select Submit, then Yes.

Field Descriptions

Field Name	Description
Task Description	Enter a description for the scheduled task.
Status	Indicates if the scheduled task is active or inactive. Move the slider to activate or deactivate the task.
Scheduled Start Date	Select the start date for the scheduled task. This field is enabled when the Status is set to active.
Time	Enter the start time for the scheduled task. This field is enabled when the Status is set to active.
Recurrence	Select the days on which the scheduled task should run. These fields are enabled when the Status is set to active.

Find Tasks

On the VT - ALiS Certification Import page, you can filter records by the appropriate criteria.
To enter filter criteria, select an option from the list, then enter a keyword, or you can select an option in the following field, then select Add.

Column Descriptions

The following are the columns on the VT - ALiS Certification Import page:

Column Name	Description
Task Description	Displays the Task Description from the VT - ALiS Certification Import - Setup - Schedule Task page.
Scheduled start date	Displays the Scheduled Start Date and Time from the VT - ALiS Certification Import - Setup - Schedule Task page.
Actual start date	Displays the actual date and time when the scheduled task was executed.
End date	Displays the date and time when the scheduled task was completed.
Status	Displays the status of the scheduled task. The statuses are: Waiting - The task has not been executed yet. In Progress - The task is being executed. Succeeded - The task was successfully executed. Failed - The task was executed and failed to complete.
Run by	Displays the ID of the user who initiated the task execution.
Report	Click the icon to download a .pdf file of the Import Summary report for tasks. The Summary report mentions: The number of employees with missing certification data. The number of employees with expired certifications. If records have missing issue and expiration dates for Certifications and Endorsements.

Run Now

Use the Run Now option to begin the import process without waiting for the task to start at the scheduled time.

You can also use this option to run a task with the Status set to inactive on the VT - ALiS Certification Import - Setup - Schedule Task page