NE NSSRS Report - Maintain Data | PowerSchool ERP Compliance

Use the NE NSSRS Report page to search, view, add, and update employee records for NSSRS (Nebraska Student and Staff Record System) reporting.

If errors are encountered during the Load data process, you can correct the source data on the NE NSSRS Report page. After corrections, you must purge and reload the data.

PowerSchool recommends that you correct the report’s source data that is retrieved from the Core application.

On the NE NSSRS Report page, enter the Search Criteria to find the required records, and then select Search.
Refer to Search for records for more information.
- To add a record, select Add new. Refer to Field descriptions, enter valid information, and select Accept.
- To edit a record, select the record and select Accept. Update the information and select Accept.
- To delete, select the record and select Delete. Select Yes.

Field descriptions

The NE NSSRS Report page consists of the following tabs:

Staff Demographics tab

The following table describes the fields on the Staff Demographics tab of the NE NSSRS Report page.

Field	Description	Load logic - Data source and Valid values
Report Date	The date of the NSSRS report submission for which the employee record applies.	Populated during the data load process. The field value is set to the Report Date entered on the NE NSSRS Report - Load page.
Employee Number	The employee’s identification (ID) number. Select the Lookup icon to search for and select an employee number.	Populated during the data load process. The field value is retrieved from the Employee Number field on the Employee Information page.
NDE Staff ID	The 10-digit staff identification number assigned by the Nebraska Department of Education.	Populated during the data load process. The field value is retrieved from the Staff State ID field on the Personnel tab of the Employee Information page.
Social Security	The employee's Social Security number.	Populated during the data load process. The field value is retrieved from the Social Security field on the Employee Information page.
Last Name	The employee's last name.	Populated during the data load process. The field value is retrieved from the Last Name field on the Employee Information page. This field value overrides the Last Name field value on the Employee Information page.
First Name	The employee’s first name.	Populated during the data load process. The field value is retrieved from the First Name field on the Employee Information page. This field value overrides the First Name field value on the Employee Information page.
Middle Initial	The employee's middle initial.	Calculated during the data load process. The calculated value represents the first character of the Middle Name field on the Employee Information page. This field value overrides the Middle Name field value on the Employee Information page.
Suffix	The employee’s name suffix.	Populated during the data load process. The field value is retrieved from the Suffix field on the Employee Information page. This field value overrides the Suffix field value on the Employee Information page.
Gender	The employee's gender.	Valid values: M - Male F - Female Populated during the data load process. The field value is retrieved from the Sex at Birth field on the Employee Information page. This field value overrides the Sex at Birth field value on the Employee Information page.
NDE County District Number	The two-digit county code and four-digit district code (##-####) identifying the organization that holds the employee's contract.	Calculated during the data load process. The calculated value represents the county and district codes (##-####) from the Location Table page based on the employee's base location.
Email Address	The employee’s email address.	Populated during the data load process. The field value is retrieved from the Email Address or Personal Email field on the Employment tab of the Employee Information page, depending on which matches the Email Domain on the NE NSSRS Report - Setup page.
Ethnicity	Indicates whether the employee is Hispanic.	Valid values: 1 = Employee is of Hispanic descent 2 = Employee is not of Hispanic descent Calculated during the data load process. The calculated value indicates whether the employee is Hispanic, based on the Ethnicity field on the Race/Ethnicity tab of the Employee Information page.
Race (1 through 5)	Identifies the employee's racial background. Multiple selections are allowed.	Valid values: American Indian/Alaskan Native Asian Black Hawaiian/Pacific Islander White Calculated during the data load process. The calculated value represents the employee's race codes, translated from the Race field on the Race/Ethnicity tab of the Employee Information page through the Race Code Table, mapping to Nebraska state race codes based on the state race code, the federal race code, or the race code itself.

Employment tab

The following table describes the fields on the Employment tab of the NE NSSRS Report page.

Field	Description	Load logic - Data source and Valid values
Contract	Indicates whether the employee's contract is held by the organization designated in the NDE County District Number field.	Calculated during the data load process. The calculated value indicates whether the employee's contract is held by the organization, based on the NSSRS Contract field value on the Payroll Information - State Required page. This option is selected if the NSSRS Contract field value on the Payroll Information - State Required page is Y. If the NSSRS Contract field value is N or if the employee has only paraprofessional, substitute, or coach assignments, this option is cleared.
Contract Date	The date the organization most recently contracted the staff member.	Populated during the data load process. The field value is retrieved from the Start Date field on the Pay Rate Information page.
Contract Days	The number of days in the employee's contract.	Populated during the data load process. The field value is retrieved from the Contract Days field on the Pay Rate Information page.
Basic Salary	The gross pay for the district-wide FTE assignment before deductions.	Calculated during the data load process. The calculated value represents the sum of annual salary amounts from all active pay rate records where the Pay Code has a Pay Type value of P - Pay Codes on the NE NSSRS Report - Setup page.
Additional Compensation	Any additional compensation the employee receives beyond the basic salary.	Calculated during the data load process. The calculated value represents the sum of annual salary amounts from all active pay rate records where the Pay Code has a Pay Type value of A - Additional Compensation on the NE NSSRS Report - Setup page.
Salary Benefits	The annualized amount for benefits provided to the employee.	Calculated during the data load process. The calculated value represents the sum of annual salary amounts from pay rate records where the Pay Code has a Pay Type value of B - Benefit Codes on the NE NSSRS Report - Setup page, annualized employee benefit contributions from deduction records for Benefit Deduction Codes configured on the NE NSSRS Report - Setup page, and employer FICA/Medicare contributions if configured.
Education	The highest level of education attained by the employee.	Calculated during the data load process. The calculated value represents the highest education level attained, derived from the Degree Data page and the Degree Table page using the state degree code, with adjustments for additional credits earned (e.g., Bachelor's Plus, Master's Plus).
Years Experience in District	The total number of years of experience the employee has within the current district.	Populated during the data load process. The field value is retrieved from the Years in State field on the Employment tab of the Employee Information page.
Total Years Experience	The total number of years of professional experience the employee has overall.	Populated during the data load process. The field value is retrieved from the Years in Total field on the Employment tab of the Employee Information page.
Primary Subject	The primary subject code from the employee's position assignments, indicating the main curriculum area taught.	Calculated during the data load process. The calculated value represents the subject code from the employee's primary position assignment record.

Position Assignments tab

The following table describes the fields on the Position Assignments tab of the NE NSSRS Report page.

Field	Description	Load logic - Data source and Valid values
School	The school number where the position assignment is located.	Calculated during the data load process. The calculated value represents the State Location Code from the General tab of the Location Table page based on the employee's assignment or position location.
Controlling District	The county-district code (##-####) of the district that controls the position.	Calculated during the data load process. The calculated value represents the county-district code of the controlling organization. If the Contract option on the Employment tab of the NE NSSRS Report page is selected, it is derived from the Location Table page. If the Contract option is not selected, it is retrieved from the Control Dist field on the Payroll Information - State Required page.
District	The NDE county-district number (##-####) associated with the position assignment.	Calculated during the data load process. The calculated value represents the county-district code (##-####) derived from the county and district fields on the Location Table page based on the assignment or position location.
Assignment	The position/assignment code identifying the type of role or job.	Populated during the data load process. The field value is retrieved from the Assignment Code field on the Assignments page when position control is off. If position control is enabled, the field value is retrieved from the Position field on the Position History page.
SPI	The Special Program Indicator code for the assignment.	Populated during the data load process. The field value is retrieved from the Special Program field on the NE NSSRS Report - Positions page, based on the employee's assignment/position code.
Code	The state position assignment code for the role.	Populated during the data load process. The field value is retrieved from the State State Assignment Code field on the NE NSSRS Report - Positions page, based on the employee's assignment/position code.
FTE	The Full Time Equivalent value representing the portion of a full-time position.	Populated during the data load process. The field value is retrieved from the Percent Time field on the Assignments page when position control is off. If position control is enabled, the field value is retrieved from the Position FTE field on the Position History page.
Days Worked	The number of days worked in this position assignment.	Calculated during the data load process. The calculated value is initialized to zero during the data load and can be updated manually or via the NE NSSRS Report - Import Substitute Days Worked page.
Subject	The curriculum subject code associated with the position.	Populated during the data load process. The field value is retrieved from the Subject field on the NE NSSRS Report - Positions page, based on the employee's assignment/position code.
Paraprofessional Assessment Passed	Indicates which paraprofessional assessment the employee has passed, if applicable.	Calculated during the data load process. The calculated value represents the paraprofessional assessment status. For paraprofessional position codes, it is derived from the State Degree Code field on the Degree Table page based on the employee's degrees. For non-paraprofessional positions, it is set to 0 - Not Applicable.
Assignment Date	The start date of the position assignment.	Calculated during the data load process. The calculated value represents the assignment start date, derived from the Start Date field on the Assignments page when position control is off. If position control is enabled, the field value is retrieved from the Start Date field on the Position History page. If these fields are not populated or are earlier than the report start date, the field value is retrieved from the Start Date on the Pay Rate Information page.
Completion Date	The end or completion date of the position assignment.	Calculated during the data load process. The calculated value represents the assignment end date, derived from the Start Date field on the Assignments page when position control is off. If position control is enabled, the field value is retrieved from the End Date field on the Position History page, the Last Day Worked field on the Employee Information page, or defaults to June 30th of the fiscal year if no end date is specified.
Lock	When checked, this option locks the assignment record to prevent it from being modified during subsequent data loads. This field is hidden if Position Control is enabled.	Calculated during the data load process. This option is cleared for all new assignment records during the data load. Locked records from previous loads within the same school year are preserved and carried forward.