Before generating reports, ensure that you enter valid information on the Human Resources Profile - State page.
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On the application start page, choose Menu, then choose System Administration.
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Click Administration, then choose Human Resources Profile (under Profiles).
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Select State Window.
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Refer to Human Resources Profile – State Page#Field Descriptions and enter valid information in the required fields.
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Click OK.
Field Descriptions
|
Field |
Description |
Referencing Reports |
Database Field |
|---|---|---|---|
|
IPERS Employer ID |
The Iowa PERS employer's identification number |
hrmstate.state2 |
|
|
State Identification |
State Identification Number |
hrmstate.state3 |
|
|
Federal Employer ID |
Federal Employer Identification Number (FEIN) |
hrmstate.state4 |
|
|
SUI Employer Account |
The 10-digit State Unemployment Insurance account number assigned by Iowa Workforce Development |
The SUI Employer Account number is retrieved from the IA Quarterly Wage Report - Setup - Employer page. |
hrmstate.state5 |
|
Non-Workforce Code |
Home department code which is not included in IA Workforce (for example,
|
hrmstate.state6 |
|
|
Iowa Suffix to FEIN |
Three-digit suffix to the Federal Employer ID Number |
hrmstate.state7 |
|
|
State W2/1099 Account Number |
The 12-digit Iowa Withholding Permit Number assigned by the Iowa Department of Revenue. |
W-2 filing |
hrmstate.state8 |
|
State W2/1099 BEN |
Business eFile Number assigned by the Iowa Department of Revenue |
W-2 filing |
hrmstate.state9 |
|
State Agency Code |
The five-digit employer ID assigned to state agencies is only required for the State of Iowa or Centralized Payroll. All other employers should use blank spaces. |
hrmstate.state17 |
|
|
Quarterly Wage Location Table |
Identifies the reference table used to cross-reference the employee's location on the information screen with the corresponding state code |
hrmstate.state18 |
|
|
Use Last Day Worked |
Do not select this option if you want to use the last day to pay. |
hrmstate.state19 |
|
|
403(b) Elective Deferral |
403(b) retirement deduction elective deferral code |
hrmstate.state11 |
|
|
403(b) Catch-up |
403(b) retirement deduction catch-up code |
hrmstate.state12 |
|
|
403(b) 15-years' service |
403(b) retirement deduction 15-years service code |
hrmstate.state13 |
|
|
457(b) Elective Deferral |
457(b) retirement deduction elective deferral code |
hrmstate.state14 |
|
|
457(b) Catch-up |
457(b) retirement deduction catch-up code |
hrmstate.state15 |
|
|
457(b) 15-years' service |
457(b) retirement deduction 15-years service code |
hrmstate.state16 |