The Indiana Staff Employment Report is a staff data submission used by the Indiana Department of Education (IDOE) to collect employment-related information for school personnel through the state’s Ed-Fi data exchange system. The report links employment details to individual staff records and supports state certification, compliance, and federal reporting requirements.
The Staff Employment Report captures information about the employment relationship between a staff member and an educational organization (such as a school corporation or charter school). The data is submitted through the Ed-Fi operational data store by school districts, charter schools, and eligible nonpublic schools.
The report provides IDOE with details on staff employment status, contracts, and work history, enabling the state to track employment data for licensed educators and other school personnel.
Purpose
The report serves several administrative and compliance functions in Indiana’s education data system:
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Verification of staff employment and years of service for certified employees.
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Calculation of teacher retention metrics and workforce analysis.
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Support for educator licensing and credential verification.
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Alignment with student and staff assignment data used in other Ed-Fi submissions.
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Compliance with federal and state reporting requirements.
Menu path
From the Human Resources menu, select State. From the State - IN menu, select Staff Employment Report.
Submission period
Staff Employment data can be submitted and updated throughout the school year.
Typical reporting window:
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Start: July 1
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End: June 30 (with updates aligned with certification cycles, such as the October Count and July reporting).
Selection rule
An employee is included in the IN Staff Employment report if they have a valid Employ Status on the Defined Page 32001 - New Hire Information page, received at least one paycheck during the selected school year, and are either still active or were terminated within that school year. Their pay data is sourced from the primary pay rate where possible, with supplemental salary calculated separately from non-primary pay lines that match the configured Supplement Job Classes set up on the IN Staff Employment Report - Setup - Supplement Job Classes page.
Prerequisites
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Ensure that the User Defined table ED contains valid employment status codes.
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Complete the Setup procedures.