ERM Member Maintenance Report

You can use the ERM (Employer Reporting and Maintenance) Member Maintenance Report to report updated and inactive employee information to the Indiana Public Retirement System (INPRS).

Menu Path

Human Resources > State > State - IN > ERM Member Maintenance Report

Submission Period

This is an every-pay report and It includes all the employees who are eligible for the retirement deduction and are paid for the reporting pay period.

Process

To create a report:

1. Load the data for the report.

2. Create the report file and verify that the data was loaded correctly.

   • Review the log file for possible errors.

   • Use the maintenance options to add or delete records or to correct data. Note that any changes made here must be duplicated in the source data.

3. If errors require changes to the setup or source data, you must purge the loaded data and repeat steps 1 and 2.

4. Once the data is correct, create the ERM Member Maintenance Report#Create File.

5. Download the ERM Member Maintenance Report and follow the state's submission procedures.

Load Data

You can load data based on Pay Date, Beginning Date, and Ending Date.

1. On the navigation bar, select Load.

2. Select the Pay Date, Beginning Date, and Ending Date.

3. Click Load.

Maintain Data

You can correct loaded data before submitting the report. However, any corrections to application’s information must also be updated in the source data.

1. On the IN ERM Member Maintenance Report page, filter records using the filter criteria. To specify filter criteria, select an option from the list, enter a keyword or select an option in the following field, and click Add. The filter is added.

2. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

3. To edit a record, click the ellipsis in the Actions column, and select Edit.

4. To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Create File

1. On the navigation bar, select Report.

2. Select the Pay Date.

3. Create a hard copy of the report to verify data before you create the electronic file:

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. Under Report Sort, select Sort by SSN or Sort by Last Name.

   4. If you have security to view the entire Social Security Number (without masking) and want to include the entire Social Security Number, select Print Full Social Security Number.

   5. Click Create, then click Yes.
      The ERM Member Maintenance report is created. If report creation encounters any errors, an error message appears. Click OK.

      

      Depending on the browser type, the report file is displayed within the browser, or you are prompted to select a download location.

4. Save the files and then navigate to the folder containing the report file.

5. Inspect the files. Update data, if needed.

6. Repeat steps 1-5 until all required data is included.

7. Create the electronic file:

   1. Under File Type, select Electronic File.

   2. Click Create, then click Yes.

   3. If you did not create a hard copy of the report, a message is displayed. Click OK and follow Steps 3 and 4 to create a hard copy of the report and confirm that the required data is included.

   4. Select Electronic File and click Create.

      

      Depending on the browser type, the report file is displayed within the browser, or you are prompted to select a download location.

The electronic file is created. You can submit this file to the Indiana Public Retirement System.

Purge Data

If you need to correct setup or employee data, first purge the existing records, then reload the data.

1. On the navigation bar, select Purge.

2. Select the Pay Date, then click Submit.

3. Click Yes.