Defined Page 32001 - New Hire Information

Before generating the New Hire report, enter valid information on the New Hire Information page.

Enter Information For Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, select Exclude Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Personnel Information, then select Defined Windows.
Select 32001, then select Accept.
Refer to Field descriptions and enter valid information.
Select Accept.

Enter Information For Pending Employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, select Only List Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select New Hire Information.
Refer to Field descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.

Field descriptions

The following table describes the fields on the New Hire Information page:

Field	Description
Start Pay Rate	The new hire’s starting pay method for the primary pay rate. Valid values: A = Annually H = Hourly O = Others If this field is blank, the New Hire report’s Starting Pay Rate field value is retrieved according to the logic outlined in Starting Pay Rate and Starting Pay/Salary field logic.
Start Pay/Sal	The new hire’s starting salary. If this field is blank, the New Hire report’s Starting Pay/Salary field value is retrieved according to the logic outlined in Starting Pay Rate and Starting Pay/Salary field logic.
Job Title	The new hire’s job title for the primary pay rate. If this field is blank, the New Hire report’s Job Title field value is retrieved from the Title field of the Job Class record selected for the primary pay rate on the employee’s Pay Rate Information page.
NH Last Rptd	The date the employee was last reported as a new hire. This field is updated when the employee is reported as a new hire in the electronic file output. To force the reporting of an employee, leave the field blank. After creating the New Hire report electronic file, this field is updated with the date in the New Hire Period Ending Date field on the IN New Hire Report page. This ensures that the same employees are not reported again.
No 60 Day Rule	If more than 60 days have passed without payment, the employee will be reported as a new hire under the 60-day rule. Valid values: Y = the 60-day rule does not apply. The employee is excluded from the New Hire report. N = the 60-day rule is active. The employee is included in the New Hire report. Leave the field blank to imply N. Use this option for contract employees who do not receive pay during summer break.
NH Last Paid	The date the employee was last paid. This field is updated for a new hire with the last paid date. After the New Hire report electronic file is created, the NH Last Paid field is updated with the date in the Last Paid field on the Payroll tab of the Employee Information page. This ensures that the same employees are not reported again.