SIRS Staff Attendance Report
The default file name of the SIRS Staff Attendance report is NY SIRS Staff Attendance Electronic Report_<Year>.csv.
The file format is comma-delimited.
The following table shows the field numbers, names, descriptions, lengths, data types, and the data sources or valid values for the SIRS Staff Attendance report.
Field Number | Field Name | Description | Length | Data Type | Data Source or Valid Values | Required or Optional |
|---|---|---|---|---|---|---|
1 | DISTRICT CODE | The SIRS District Code | 8 | Alphanumeric | Retrieved from the SIRS District Code field on the NY SIRS - Staff Attendance Report - Load page. | Required |
2 | LOCATION CODE | The employee’s local location code. | 6 | Alphanumeric | Retrieved from the Local Location Code field on the Staff Information form of the NY SIRS - Staff Attendance Report page. | Required |
3 | STAFF ID | The employee’s staff ID. | 12 | Alphanumeric | Retrieved from the Staff ID field on the Staff Information form of the NY SIRS - Staff Attendance Report page. | Required |
4 | STAFF ATTENDANCE CODE | Leave blank | 2 | Not applicable | Blank | Not applicable |
5 | ATTENDANCE PERIOD START DATE | The date the employee’s attendance started. | 10 | Date | Retrieved from the Attendance Start Date field on the Staff Information form of the NY SIRS - Staff Attendance Report page. | Required |
6 | ATTENDANCE PERIOD END DATE | The date the employee’s attendance ended. | 10 | Date | Retrieved from the Attendance End Date field on the Staff Information form of the NY SIRS - Staff Attendance Report page. The valid value is June 30 of the reporting year or when the reporting entity no longer employs the staff member. | Required |
7 | TIME EARNED | Leave blank | 7,2 | Not applicable | Blank | Not applicable |
8 | TIME USED | Number of days the teacher is absent. | 7,2 | Alphanumeric | Retrieved from the Attendance Days field on the Staff Information form of the NY SIRS - Staff Attendance Report page. If the total leaves for the state attendance code is a decimal value, it is rounded off to the next integer. | Required |
9 | TIME ACCRUED | Leave blank | 7,2 | Not applicable | Blank | Not applicable |
10 | SUBSTITUTE TEACHER ID | Leave blank | 12 | Not applicable | Blank | Not applicable |
11 | STAFF ATTENDANCE CODE LONG | The corresponding state attendance code. | 25 | Alphanumeric | Retrieved from the State Attendance Code field on the Staff Information form of the NY SIRS - Staff Attendance Report page. | Required |
12 | UNIT OF MEASURE CODE | Leave blank | 5 | Not applicable | Blank | Not applicable |
13 | STAFF ATTENDANCE COMMENT | Leave blank | 100 | Not applicable | Blank | Not applicable |
14 | STAFF DISTRICT CODE | Leave blank | 20 | Not applicable | Blank | Not applicable |
15 | SUBSTITUTE TEACHER DISTRICT CODE | Leave blank | 20 | Not applicable | Blank | Not applicable |