SIRS - Staff Evaluation Report

All Local Education Agencies (LEAs) must submit staff evaluation data to the Student Information Repository System (SIRS). The data includes staff evaluation ratings for each teacher and principal subject to evaluation under Education Law Section 3012-d. It also consists of the Overall Evaluation rating categories, such as Highly Effective, Effective, Developing, or Ineffective.

Menu path

From the Human Resources menu, select State. From the State - NY menu, select SIRS - Staff Evaluation Report.

Submission period

Annually

Selection rule

Employees meeting the following criteria are selected, and their evaluation information is reported:

Paid in the selected year
Have Evaluation information records for the reporting year

Prerequisites

Enter the SIRS Teacher ID in the Staff State ID field on the Personnel tab of the Employee Information page.
Set up Locations.
Set up Evaluation records in the Activity Tracker.

Load data

On the NY SIRS - Staff Evaluation Report page, select Load.
Select the Year.
The default is retrieved from the Year field on the Fund Accounting Profile page.
Select the School Year Start Date and School Year End Date.
The default School Year Start Date is July 1 of the year before the one in the Year field.
The default School Year End Date is June 30 of the year in the Year field.
Enter the SIRS District Code. The value is stored and displayed when you load data for subsequent years.
Select Load, then Yes.
If data for the selected criteria is loaded, select Yes to delete and reload the data.
Save the Load Summary report and select OK.
Navigate to the folder containing the summary report file.
Inspect the file. Update data if needed.
Repeat these steps until all required data is loaded.

Maintain data

You can correct loaded data before submitting the report. However, you must also make any corrections to the source data.

On the NY SIRS - Staff Evaluation Report page, filter records using the filter criteria. To enter filter criteria, select an option from the list and then enter or select a value.
- To add a record, click Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
- To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
- To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
- To download the information, click Download and select Download PDF or Download as an Excel Document.

Field descriptions

The following table describes the fields on the Staff Information form of the NY SIRS - Staff Evaluation Report page.

Field

Description

Load logic - Data source and Valid values

School Year

The reporting fiscal year.

This field is view-only and cannot be updated after saving the record.

The default is retrieved from the Year field on the Fund Accounting Profile page.

Employee Number

The employee number.

This field is view-only.

Select Lookup to search for and select an employee number.

The field value is retrieved from the Employee Number field on the Employee Information page.

Last Name

The employee's last name.

This field is view-only.

The field value is retrieved from the Last Name field on the Employee Information page.

First Name

The employee’s first name.

This field is view-only.

The field value is retrieved from the First Name field on the Employee Information page.

Staff ID

The employee’s staff ID.

The field value is retrieved from the Staff State ID field on the Personnel tab of the Employee Information page.

Staff Evaluation Type

The type of staff evaluation.

Valid values:

T - Teacher
P - Principal

The field value is retrieved from the Teach/Princ field on the Defined Page 32001 - State Required II page.

Evaluation Group Code

The group code for the evaluation.

This field is view-only and cannot be updated after saving the record.

When EVAL-3012D is selected, the following fields display:

When EVAL-3012E is selected, the following fields display:

Valid values:

EVAL-3012D
EVAL-3012E

The default is EVAL-3012D.

An employee can have only one of these evaluation type records.

Evaluation Status Date

The evaluation status date.

The field value is retrieved from the STATUS DATE field in the Activity Detail section of the Activity page when EVAL-3012D is selected in the Situation Type field.

Review Date

The date the evaluation was carried out.

The field value is retrieved from the REVIEW DATE field in the Activity Detail section of the Activity page when EVAL-3012D is selected in the Situation Type field.

Required Student Performance Score

The evaluation score for Student Learning Objectives (SLOs) or Alternate SLOs.

This field displays when EVAL-3012D is selected in the Evaluation Group Code field.

The valid values are 0 - 20.

The field value is retrieved from the REQSB field in the Activity Detail section of the Activity page when EVAL-3012D is selected in the Situation Type field.

Optional Student Performance Score

The evaluation score for locally selected student growth measures.

This field displays when EVAL-3012D is selected in the Evaluation Group Code field.

The valid values are 0 - 20.

The field value is retrieved from the OPTSB field in the Activity Detail section of the Activity page when EVAL-3012D is selected in the Situation Type field.

Required Observation/School Visit Score

The evaluation score for a combined principal, supervisor, or other trained administrator and impartial independent trained evaluator.

This field displays when EVAL-3012D is selected in the Evaluation Group Code field.

Valid values:

0.00
1.00 - 4.00

The field value is retrieved from the REQOB field in the Activity Detail section of the Activity page when EVAL-3012D is selected in the Situation Type field.

Optional Observation/School Visit Score

The evaluation score for a trained peer evaluator.

This field displays when EVAL-3012D is selected in the Evaluation Group Code field.

The valid values are 1.00 - 4.00.

The field value is retrieved from the OPTOB field in the Activity Detail section of the Activity page when EVAL-3012D is selected in the Situation Type field.

TS1_Knowledge Of Students

The evaluation score for knowledge of students and learning.