Type 1 Record

Record Type

Indicates the type of record.

All full-time and part-time staff members on the payroll are actively assigned as of the end date. In addition, all professional staff and Title I-funded, nonprofessional staff who resign or leave the school system must have a Type 1 record between the start and end dates.

If an individual’s time is split between locations, school numbers, budget codes, or position types, prorate the person’s salary and report the additional information in subsequent Type 2 records.

If an individual spends 90% or more of their time on the first assignment, 100% of their FTE is reported in the Type 1 record.

1

1

The valid value is 1.

LEA

The two-digit state designation of the local education agency.

2-3

2

For a list of valid values, refer to Data Element: Local Education Agency (LEA) in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the LEA field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

School Number

The four-digit code assigned to the school building. A separate record must be reported for each school if a person is assigned to more than one school. For staff whose duties are mainly assigned at the central/regional office level (location code 1) and other (location code 7), this field should be blank.

4-7

4

Retrieved from the Building field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Unique Statewide Identifier

The employee’s staff ID.

This is the ten-digit State Assigned Teacher Identification (SATID) assigned to the employee in the Unique Teacher Identifier System (UTIS).

8-17

10

Retrieved from the Staff ID field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Local Employee Number

The employee number.

Right-justified with a leading zero.

18-27

10

Retrieved from the Employee Number field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Last Name

The employee's last name.

28-52

25

Retrieved from the Last Name field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

First Name

The employee's first name.

53-67

15

Retrieved from the First Name field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Middle Name

The employee's middle name.

68-82

15

Retrieved from the Middle Name field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Generational Suffix

The employee's name suffix.

83-85

3

Retrieved from the Suffix field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

For more information, refer to Data Element: Generational Suffix in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

BC-Maiden Last Name

The employee's maiden name.

86-110

25

Retrieved from the Maiden Name field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Birth Date

The employee's date of birth. 

111-118

8

Retrieved from the Birth Date field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Gender

The employee's gender. 

119

1

Valid values:

• M = Male

• F = Female

• X = Non-Binary

Retrieved from the Gender field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Hispanic/Latino Ethnicity

Indicates if the staff member is Hispanic or Latino.

120

1

Valid values:

• Y = Yes

• N = No

Retrieved from the Ethnicity Hispanic or Latino Origin field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

New Race Code

The five-character field to identify one or more races for the staff member. Each race will assume one position in this field. You must indicate the position determining the staff member's race with the appropriate race code. You must report all other positions as 0. There must be at least one race designated, and multiple designations are allowed. For example, 00300 for African Americans or 10005 for American Indians and White.

121

122

123

124

125

1

1

1

1

1

Valid values:

• Position 1 - 0 or 1 - American Indian/Alaska Native

• Position 2 -0 or 2 - Asian

• Position 3 - 0 or 3 - Black or African American

• Position 4 - 0 or 4 - Native Hawaiian or Other Pacific Islander

• Position 5 - 0 or 5 - White

Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Filler

Blank

126-130

5

Not Applicable

Social Security Number

The last four digits of the employee’s Social Security Number.

131-134

4

Retrieved from the Social Security field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Filler

Blank

135

1

Not Applicable

Degree

The two-digit code of the professional staff’s highest degree.

136-137

2

For a list of valid values, refer to Data Element: Degree in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Degree field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Years of Experience

The employee’s total years of experience represented as a three-digit code for total years (two digits) and months (one digit - expressed in decimals) of prior experience in the current position type, including experiences outside and inside the local unit. However, work-related experience not gained in the same field is not counted. New professional staff hired on or after the start date with no prior experience are given experience credit for the portion of the year they worked. For each month after October, deduct 1/10.

For example, for a hire date of December 2009 with 12 years of experience, enter 128.

Month Decimal Equivalent:

• October (Start Date) = 1.0

• November = 0.9

• December = 0.8

• January = 0.7

• February = 0.6

• March = 0.5

• April = 0.4

• May = 0.3

• June = 0.2

• July = 0.2

• August = 0.2

• September = 0.1

• October = 0.0

138-140

3

Retrieved from the Years Experience field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Tenure Status

The tenure status of the teacher.

141

1

Valid values:

• Y = Yes

• 0 = Does not apply

• 1 = Non-Tenure, Year 1

• 2 = Non-Tenure, Year 2

• 3 = Non-Tenure, Year 3

• 4 = Non-Tenure, Year 4

• 5 = Non-Tenure, Year 5

• 6 = Non-Tenure, Year 6

• 7 = Non-Tenure, Year 7

• 8 = Non-Tenure, Year 8

• 9 = Non-Tenure, Year 9

Retrieved from the Tenure Status field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Employment Date

The date the employee was hired.

142-147

6

Retrieved from the Hire Date field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Most Recent Date of LEA Separation

The six-digit code for the year (four digits) and month (two digits) in which an individual resigned or left the school system between the start and end dates.

148-153

6

Retrieved from the Termination Date field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Cause of Separation

The two-digit code for the cause of separation.

154-155

2

For a list of valid values, refer to Data Element: Cause of Separation in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Termination Cause field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Contract Months

The two-digit code for the type of contract month assignment.

156-157

2

Valid values:

• 10 = Ten-month assignment

• 11 = Eleven-month assignment

• 12 = Twelve-month assignment

• 99 = Contractual assignment

Retrieved from the Contract Months field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Full-Time Equivalency

The four-digit FTE code expressed to three decimal points, computed based on a standard work week (40 hours) for all positions.

158-161

4

Retrieved from the FTE field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Previous Year of Employment

The four-digit school year in which the person last worked.

162-165

4

Retrieved from the Year Employed field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Where Employed

The two-digit code of the state or LEA where the person worked before the current assignment. You must use an LEA code if the person was employed in a Maryland public school system.

166-167

2

For a list of valid values, refer to Data Element: Where Employed in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Where Employed field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

State Residence

The two-digit code indicating the state from which the new employee came. If the new hire was previously a Maryland resident, enter MD.

168-169

2

Retrieved from the Residence field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Type of Experience

The one-digit code for the prior experience of professional staff.

170

1

Valid values:

• X = No prior experience

• P = Most recent experience in public school

• N = Most recent experience in a non-public school or outside of education

Retrieved from the Experience Type field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

Location

The one-digit location code for the level at which the employee is working.

171

1

For a list of valid values, refer to Data Element: Location in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Location field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Budget

For all budget codes, right-zero fill the data field up to 10 digits (e.g., "20121" should be entered as "2012100000"). A staff member's position and budget codes must logically match.

172-181

10

For a list of valid values, refer to Data Element: Budget in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Budget field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

For more information, refer to Appendix C: Valid Budget Codes by Position in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Position

The two-digit code for the assignment level of the position.

182-183

2

For a list of valid values, refer to Data Element: Position in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Position field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

For more information, refer to Appendix A: Description of Positions in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Salary

The annual salary for the school year, including bonuses, stipends, etc.

This field should be right-justified and zero-filled.

184-189

6

Retrieved from the Salary field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Subject 1

The code for subject 1.

190-193

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 1 field in the Subjects section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Subject 2

The code for subject 2.

194-197

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 2 field in the Subjects section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Subject 3

The code for subject 3.

198-201

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 3 field in the Subjects section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Subject 4

The code for subject 4.

202-205

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 4 field in the Subjects section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Subject 5

The code for subject 5.

206-209

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 5 field in the Subjects section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Subject 6

The code for subject 6.

210-213

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 6 field in the Subjects section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Targeted Assistance School (TAS) FTE

The four-digit full-time equivalent status, expressed to three decimal points, for staff funded by a Title I, Part A Targeted Assistance School (TAS) Program.

214-217

4

Retrieved from the TAS FTE field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Title I Paraprofessional

Indicates whether the staff person is Title I [serving in a school-wide (SW) Title I school or funded by Title I Targeted Assistance (TAS)] and is a paraprofessional as defined by Title I, Part A. Staff in position codes 26-28 or other positions that are considered paraprofessionals may not be Title I paraprofessionals, even though they serve in a Title I SW school or are funded by Title I TAS. Title I paraprofessionals must meet the definition of either instructional or non-instructional paraprofessional.

218

1

For a list of valid values, refer to Data Element: Title I Paraprofessional in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Title I Paraprofessional field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Title I Qualified Paraprofessional

Required for all Title I instructional paraprofessionals. Paraprofessionals are qualified if they meet the following requirements:

• Completed two years of study at an institution of higher education

• Obtained an associate’s (or higher) degree

• Met a rigorous standard of quality and demonstrated, through a formal State or local academic assessment, knowledge of and the ability to assist in instructing reading, writing, and mathematics (or, as appropriate, reading readiness, writing readiness, and mathematics readiness).

219

1

Valid values:

• Y = Yes

• N = No

Retrieved from the Title I Qualified Paraprofessional field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Teacher

Indicates if the staff member was reported as a teacher (position code 11) in the previous year.

220

1

Valid values:

• Y

• N

The value is determined based on the value in the Year Employed field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY School

The school where the teacher taught in the previous year.

221-224

4

Retrieved from the Building field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 1

The code of the subject 1 taught the prior year.

225-228

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 1 field in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 1 - Teacher Certificated in Subject

Indicates if the teacher is certificated in the subject reported in Subject 1 in the previous year.

229

1

Retrieved from the Certificated field for Subject 1 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 1 FTE

The full-time equivalency (FTE) spent teaching subject 1 in the prior year.

230-233

4

Retrieved from the FTE field for Subject 1 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 2

The code of the subject 2 taught the prior year.

234-237

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 2 field in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 2 - Teacher Certificated in Subject

Indicates if the teacher is certificated in the subject reported in Subject 2 in the previous year.

238

1

Retrieved from the Certificated field for Subject 2 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 2 FTE

The full-time equivalency (FTE) spent teaching subject 2 in the prior year.

239-242

4

Retrieved from the FTE field for Subject 2 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 3

The code of the subject 3 taught the prior year.

243-246

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 3 field in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 3 - Teacher Certificated in Subject

Indicates if the teacher is certificated in the subject reported in Subject 3 in the previous year.

247

1

Retrieved from the Certificated field for Subject 3 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 3 FTE

The full-time equivalency (FTE) spent teaching subject 3 in the prior year.

248-251

4

Retrieved from the FTE field for Subject 3 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 4

The code of the subject 4 taught the prior year.

252-255

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 4 field in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 4 - Teacher Certificated in Subject

Indicates if the teacher is certificated in the subject reported in Subject 4 in the previous year.

256

1

Retrieved from the Certificated field for Subject 4 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 4 FTE

The full-time equivalency (FTE) spent teaching subject 4 in the prior year.

257-260

4

Retrieved from the FTE field for Subject 4 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 5

The code of the subject 5 taught the prior year.

261-264

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 5 field in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 5 - Teacher Certificated in Subject

Indicates if the teacher is certificated in the subject reported in Subject 5 in the previous year.

265

1

Retrieved from the Certificated field for Subject 5 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 5 FTE

The full-time equivalency (FTE) spent teaching subject 5 in the prior year.

266-269

4

Retrieved from the FTE field for Subject 5 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 6

The code of the subject 6 taught the prior year.

270-273

4

For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Retrieved from the Subject 6 field in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 6 - Teacher Certificated in Subject

Indicates if the teacher is certificated in the subject reported in Subject 6 in the previous year.

274

1

Retrieved from the Certificated field for Subject 6 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

PY Subject 6 FTE

The full-time equivalency (FTE) spent teaching subject 6 in the prior year.

275-278

4

Retrieved from the FTE field for Subject 6 in the Prior Year section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

National Board Certification

Indicates whether the employee is certified by the national board.

279

1

Valid values:

• Y = Yes

• N = No

Retrieved from the National Board Certification field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

National Board Certificate Valid Begin Date

The beginning date of the national board certification.

280-287

8

Retrieved from the Certificate Begin Date field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

National Board Certificate Valid End Date

The ending date of the national board certification.

288-295

8

Retrieved from the Certificate End Date field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

National Board Certification ID Number

The eight-digit ID number assigned by the National Board for Professional Teaching Standards.

296-304

9

Retrieved from the Certification ID Number field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

Career Ladder

The employee’s career ladder level or tier.

The Career Ladder Grant Program supports providing salary supplements to teaching staff to compensate them for additional responsibilities and voluntary efforts not already covered by their base compensation.

305-307

3

Retrieved from the Career Ladder field in the Position section on the Position tab of the Annual Staff Information form of the MD Annual Staff Report page.

For more information, refer to the following in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual:

• Data Element: Career Ladder

• Appendix F: Maryland’s Career Ladder for Educators Outline

American Indian or Alaska Native

Indicates if the staff member is American Indian or Alaska Native.

308

1

Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Asian

Indicates if the staff member is Asian.

309

1

Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Black or African American

Indicates if the staff member is Black or African American.

310

1

Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Native Hawaiian or Other Pacific Islander

Indicates if the staff member is Native Hawaiian or Other Pacific Islander.

311

1

Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

White

Indicates if the staff member is White.

312

1

Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Hispanic or Latino

Indicates if the staff member is Hispanic or Latino.

313

1

Retrieved from the Ethnicity Hispanic or Latino Origin field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Middle Eastern or North African

Indicates if the staff member is Middle Eastern or North African.

314

1

Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.

Instructional Coach

The employee’s instructional coach code.

315

1

Valid values:

• 1 = Literacy PT

• 2 = Literacy FT

• 3 = Math PT

• 4 = Math FT

• 5 = Other PT

• 6 = Other FT

Retrieved from the Instructional Coach field on the Employment tab of the Annual Staff Information form of the MD Annual Staff Report page.

For more information, refer to Data Element: Instructional Coach in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.

Staff Email Address

The employee’s email address.

316-390

75

Retrieved from the Email Address field in the Demographic section of the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page.