UTIS Upload - File Layout
The default file name for the UTIS upload file is utis_upload.txt.
For the latest file layout information, refer to the current UTIS File Layout document on the Maryland State Department of Education website.
The following table lists the field names, descriptions, positions, lengths, valid values, and whether the field is required for the UTIS upload file.
Field Name | Description | Position | Length | Data Source or Valid Values | Required or Optional |
|---|---|---|---|---|---|
LEA | The two-digit state designation of the local education agency. | 1-2 | 2 | For a list of valid values, refer to Data Element: Local Education Agency (LEA) in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. Retrieved from the LEA field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
School Number | The school where the teacher or principal was evaluated. If the teacher works at multiple schools and is evaluated based on effectiveness at each school, report the teacher's location where they spend the majority of their time. You must use a valid MSDE school number or XXXX for the central office. | 3-6 | 4 | Retrieved from the Building field in the Position section of the Position tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Unique Statewide Identifier | The employee’s staff ID. This is the ten-digit State Assigned Teacher Identification (SATID) assigned to the employee in the Unique Teacher Identifier System (UTIS). | 7-16 | 10 | Retrieved from the Staff ID field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. For more information, refer to Data Element: Unique Statewide Identifier in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. | Required |
Local Employee Number | The employee’s identification (ID) number. | 17-26 | 10 | Retrieved from the Employee Number field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Last Name | The employee's last name. | 27-51 | 25 | Retrieved from the Last Name field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
First Name | The employee's first name. | 52-66 | 15 | Retrieved from the First Name field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Middle Name | The employee's middle name. | 67-81 | 15 | Retrieved from the Middle Name field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Generational Suffix | The employee's name suffix. | 82-84 | 3 | Retrieved from the Suffix field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. For more information, refer to Data Element: Generational Suffix in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. | Required |
Maiden Name | The employee's maiden name. | 85-109 | 25 | Retrieved from the Maiden Name field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Birth Date | The employee's date of birth. | 110-117 | 8 | Retrieved from the Date of Birth field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Gender | The employee's gender. | 118-118 | 1 | Valid values:
Retrieved from the Gender field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Hispanic/Latino Ethnicity | Indicates whether the employee's ethnicity is Hispanic or Latino. | 119-119 | 1 | Valid values:
Retrieved from the Ethnicity Hispanic or Latino Origin field in the Race/Ethnicity section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
American Indian or Alaska Native | Indicates whether the employee's ethnicity is American Indian or Alaska Native. | 120-120 | 1 | Valid values:
Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Asian | Indicates whether the employee's ethnicity is Asian. | 121-121 | 1 | Valid values:
Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Black or African American | Indicates whether the employee's ethnicity is Black or African American. | 122-122 | 1 | Valid values:
Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Native Hawaiian or Other Pacific Islander | Indicates whether the employee's ethnicity is Native Hawaiian or Other Pacific Islander. | 123-123 | 1 | Valid values:
Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
White | Indicates whether the employee's ethnicity is White. | 124-124 | 1 | Valid values:
Retrieved from the Race field in the Race/Ethnicity section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
Filler | Fill with blanks. | 125-129 | 5 | spaces | Required |
Social Security Number | The last four digits of the employee's social security number. | 130-133 | 4 | Retrieved from the Social Security field in the Demographic section of the Demographic Information tab on the Annual Staff Information form of the MD Annual Staff Report page. | Required |
American Indian or Alaska Native (New Race) | Indicates whether the employee has origins in any of the original peoples of North, Central, and South America, including, for example, the Navajo Nation, the Blackfeet Tribe of the Blackfeet Indian Reservation of Montana, the Native Village of Barrow Inupiat Traditional Government, the Nome Eskimo Community, the Aztecs, and the Maya. | 134-134 | 1 | Valid values:
This field is optional for 2025-2026 reporting and will be blank. | Optional for 2025-2026 |
Asian (New Race) | Indicates whether the employee has origins in any of the original peoples of Central or East Asia, Southeast Asia, or South Asia, including, for example, Chinese, Asian Indian, Filipino, Vietnamese, Korean, and Japanese. | 135-135 | 1 | Valid values:
This field is optional for 2025-2026 reporting and will be blank. | Optional for 2025-2026 |
Black or African American (New Race) | Indicates whether the employee has origins in any of the Black racial groups of Africa, including, for example, African American, Jamaican, Haitian, Nigerian, Ethiopian, and Somali. | 136-136 | 1 | Valid values:
This field is optional for 2025-2026 reporting and will be blank. | Optional for 2025-2026 |
Native Hawaiian or Other Pacific Islander (New Race) | Indicates whether the employee has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands, including, for example, Native Hawaiian, Samoan, Chamorro, Tongan, Fijian, and Marshallese. | 137-137 | 1 | Valid values:
This field is optional for 2025-2026 reporting and will be blank. | Optional for 2025-2026 |
White (New Race) | Indicates whether the employee has origins in any of the original peoples of Europe, including, for example, English, German, Irish, Italian, Polish, and Scottish. | 138-138 | 1 | Valid values:
This field is optional for 2025-2026 reporting and will be blank. | Optional for 2025-2026 |
Hispanic or Latino (New Race) | Indicates whether the employee is of Mexican, Puerto Rican, Salvadoran, Cuban, Dominican, Guatemalan, or other Central or South American or Spanish culture or origin. | 139-139 | 1 | Valid values:
This field is optional for 2025-2026 reporting and will be blank. | Optional for 2025-2026 |
Middle Eastern or North African (New Race) | Indicates whether the employee has origins in any of the original peoples of the Middle East or North Africa, including, for example, Lebanese, Iranians, Egyptians, Syrians, Iraqis, and Israelis. | 140-140 | 1 | Valid values:
This field is optional for 2025-2026 reporting and will be blank. | Optional for 2025-2026 |