Annual Staff Report
The Maryland State Department of Education (MSDE) requires the LEAs to report annual information on staff members actively employed and who separated during the reporting period. Based on the data received, MSDE prints summary information in various MSDE publications, including:
Analysis of Professional Salaries
Staff Employed at School and Central Office Levels
Professional Staff by Type of Degree and Years of Experience
Professional Staff by Assignment, Race/Ethnicity, and Gender
The MD Annual Staff Report fulfills the Maryland State Department of Education (MSDE) requirement by reporting active and separated staff members.
Menu path
From the Human Resources menu, select State. From the State - MD menu, select Annual Staff Report.
Submission period
A specified reporting year.
Selection rule
Includes all the employees actively employed and separated during the specified reporting year.
Prerequisites
Enter valid information in the following fields on the Human Resources Profile - State page:
Career Ladder Code
Instructional Coach Code
Local Education Agency
Use Budget Code Crosswalk
Set up the MD Budget Code Crosswalk.
Enter valid information on the Defined Page 10 - Maryland Annual Staff Report Information page.
Enter valid information in the Non-Binary field on the Defined Page 32002 - State Required III page.
Rename the Guidance Counselor position type record to School Counselor. For more information, refer to Position Types.
UTIS Data Transfer
Use the UTIS Data Transfer option to update or request Staff IDs from the state.
Upload to UTIS
The Upload to UTIS option creates a file to be sent to the state, requesting unique teacher state identification numbers for specific employees.
To create the upload file, perform the following steps:
Select Upload to UTIS.
Select the Report Year of the loaded staff records.
Select Create and then Yes.
Before creating the upload file, you must load the data for the reporting year.
Download from UTIS
The Download from UTIS option updates the unique teacher state identification number in the application from a file received from the state.
To download the UTIS file, perform the following steps:
Select Download from UTIS.
Select Update Staff ID to update the staff ID. Leave it unchecked to generate the report only.
When Update Staff ID is selected, the following are updated:State ID field on the Demographic Information tab of the Annual Staff Information form, which is accessed from the MD Annual Staff Report page.
Staff State ID field on the Personnel tab of the Employee Information page.
Select the Report Year of the loaded staff records to update.
Select the File Source.
Select the UTIS file to download from the specified source.
Select PDF or Excel.
Select Create and then Yes.
Before creating the download file, you must load the data for the reporting year.
While processing the file, the program attempts to match using the employee ID. If the employee ID is missing, the SSN is used to match an employee. If both the employee ID and the SSN are missing, the program uses the birthdate and last name, without the suffix, to match an employee. A warning message is generated if these methods fail to find a match.
Upload Evaluation Records
Use this option to import a file of all Teacher/Principal evaluations performed during the school year into the Activity Tracker table. The rating selected during the data load is based on the most recent evaluation for any specific building. From this selection, the rating with the highest FTE is selected and saved to the file. These values are stored in the mdstaff table.
To upload the Teacher/Principal evaluations, perform the following steps:
Select Upload Evaluation Records.
Select a Load Date.
Select the file from the specified source.
Select PDF or Excel.
Select Upload and then Yes.
Excluded Pay Codes
Use this option to exclude pay codes from salary calculations.
On the MD Annual Staff Report page, select Excluded Pay Codes.
Filter records using the filter criteria. To enter filter criteria:
Select an option in the first field.
Select or enter a value.
Select Add if the button is enabled.
Refer to Search for records for more information.To add a record, select Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
Field descriptions
The following table describes the fields on the Excluded Pay Codes form accessed from the MD Annual Staff Report - Excluded Pay Codes page.
Field | Description |
|---|---|
Pay Code | The pay code to exclude from salary calculations. The values in the drop-down list are retrieved from the Pay Codes page. |
Title | The pay code’s title. The value is retrieved from the Title field on the Pay Codes page. |
Subject/Certificate Crosswalk
Use this option to enter all subjects' certificates to indicate that a teacher is certified to teach that subject. This table is preloaded and is used during the data load. For more information, refer to Appendix E: Subject and Certification Area Crosswalk in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual.
On the MD Annual Staff Report page, select Subject/Certificate Crosswalk.
Filter records using the filter criteria. To enter filter criteria:
Select an option in the first field.
Select or enter a value.
Select Add if the button is enabled.
Refer to Search for records for more information.To add a record, select Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
Field descriptions
The following table describes the fields on the Subject/Certificate form accessed from the MD Annual Staff Report - Subject/Certificate Crosswalk page.
Field | Description |
|---|---|
Subject | The teaching subject. |
Certificate | The corresponding certificate for the teaching subject. |
Load data
Use the MD Annual Staff Report - Load page to specify the criteria for loading the required data for the report.
On the MD Annual Staff Report page, select Load.
Refer to the Field descriptions and enter or select the required load criteria.
Select Load, then Yes.
If your employees are under position control, select Yes. Otherwise, select No.
If data for the selected criteria is loaded, select Yes to delete and reload the data.
Save the Load Summary report and select OK.
If errors were encountered, save the error log.
Navigate to the folder containing the summary report and error log files.
Inspect the files. Update data if needed.
Repeat these steps until all required data is loaded.
The loaded records display on the MD Annual Staff Report page.
Employees will not be loaded if:
The termination date falls outside the specified date range.
The hire date is after the specified end date.
There are records with blanks in all location, position, and budget unit fields.
All employees will be loaded with a Type 1 record. If an employee's time is split between locations, schools, budget codes, or position types, it is necessary to prorate the salary and report the additional information on Type 2 records. Therefore, all the assignments/positions with the same position, budget code, and location are in the same record. The highest percentage of time assignment is in the Type 1 record. All other assignments are Type 2 records.
The Type 1 record contains up to six subject codes, listed in the percentage of time order. When a Type 1 record is created, subject 1 receives the initial subject code. Each time the Type 1 record for an employee is updated with a new assignment, its subject code is added to the following subject field, with a maximum of six subject fields. Along with each subject code, the teacher will be marked if they are certified and their FTE for the subject. The certification is based on whether the teacher's Subject/Certificate combination is in the Subject/Certificate Crosswalk on the MD Annual Staff Report page.
The codes in the National Board Certification drop-down list are retrieved from the Credential Codes reference table. The National Board Certification code selected on the Load page is validated against the Credential code on the employee's Credential Data page. If the National Board Certification code matches the active Credential codes for that employee, the field value will be Y. The field value will be N for Position 11 and blank for others if either of the following is true:
The employee does not have active credentials.
The selected Credential code expired before the Start Date selected on the Load page.
An error log is generated if:
The position, budget code, or location fields are blank.
The employee's birth date is missing.
If the Use Budget Code Crosswalk option on the Human Resources Profile - State page is selected, an error will be generated if a match for the budget code in the crosswalk table cannot be found.
Field descriptions
The following table describes the fields on the MD Annual Staff Report - Load page.
Field | Description |
|---|---|
Report Year | The year of the report’s Staff data. |
Start Date | The starting date of the report’s Staff data. |
End Date | The ending date of the report’s Staff data. |
Include Email Domains | The email domains to include in the report. If no email domains are selected, the employee’s email address is retrieved from the Email field on the Employment tab of the Employee Information page, regardless of the email domain. If the Email field is blank, the employee’s email address is retrieved from the Personal Email field on the Employment tab of the Employee Information page, regardless of the email domain. If email domains are selected, the employee’s email address is retrieved from the Email field on the Employment tab of the Employee Information page, if the email domain matches one of the entered domains. If the Email field is blank, the employee’s email address is retrieved from the Personal Email field on the Employment tab of the Employee Information page, if the email domain matches one of the entered domains. |
National Board Certification | The National Board Certifications to include in the report. |
Maintain data
If errors are encountered during the Load data process, you can correct the source data on the <name> form of the <name> page. After corrections, you must purge and reload the data.
PowerSchool recommends that you correct the report’s source data that is retrieved from the Core application.
On the MD Annual Staff Report page, filter records using the filter criteria. To enter filter criteria:
Select an option in the first field.
Select or enter a value.
Select Add if the button is enabled.
Refer to Search for records for more information.To add a record, select Add Record. Refer to the Field descriptions and enter valid information in the required fields. Select Save, then Yes.
To edit a record, select the ellipsis in the Actions column and then select Edit. Update the information and select Save.
To delete a record, select the ellipsis in the Actions column, select Delete, and then select Yes.
Field descriptions
The Annual Staff Information form accessed from the MD Annual Staff Report page contains the following tabs:
Demographic Information
The Demographic Information tab of the Annual Staff Information form contains the following sections:
Demographic
The following table describes the fields in the Demographic section on the Demographic Information tab of the Annual Staff Information form accessed from the MD Annual Staff Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Report Year | The reporting year. The default is the current year. This field is view-only and cannot be updated after saving the record. | Not applicable |
Employee Number | The employee number. Select Lookup to search for and select an employee number. This field is view-only. | The field value is retrieved from the Employee Number field on the Employee Information page. |
Gender | The employee's gender. | Valid values:
If Hide Gender Identity is not selected on the Local System Options tab on the Human Resources Profile page, the value in this field is retrieved from the Gender Identity field on the Employee Information page. If Hide Gender Identity is selected on the Local System Options tab on the Human Resources Profile page, the value in this field is retrieved from the Gender field in the Demographic section on the Demographic Information tab of the Annual Staff Information form of the MD Annual Staff Report page. This field value is overridden if the value in the Non-Binary field on the Defined Page 32002 - State Required III page is X. The values in the drop-down list are retrieved from the Gender Identity page. |
Staff ID | The employee’s staff ID. This is the ten-digit State Assigned Teacher Identification (SATID) assigned to the employee in the Unique Teacher Identifier System (UTIS). Required for all staff. | The field value is retrieved from the Staff State ID field on the Personnel tab of the Employee Information page. This field value overrides the Staff State ID field value on the Personnel tab of the Employee Information page. For more information, refer to Data Element: Unique Statewide Identifier in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. |
Social Security | The employee's social security number. This field is view-only. | The field value is retrieved from the Social Security field on the Employee Information page. |
Last Name | The employee's last name. This field is view-only. | The field value is retrieved from the Last Name field on the Employee Information page. |
First Name | The employee's first name. This field is view-only. | The field value is retrieved from the First Name field on the Employee Information page. |
Middle Name | The employee's middle name. This field is view-only. | The field value is retrieved from the Middle Name field on the Employee Information page. |
Suffix | The employee's name suffix. This field is view-only. | The field value is retrieved from the Suffix field on the Employee Information page. Valid suffix codes are stored on the Suffix Table page. For more information, refer to Data Element: Generational Suffix in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. |
Maiden Name | The employee's maiden name. This field is view-only. | The field value is retrieved from the Previous Last Name field on the Employee Information page. |
Date of Birth | The employee's date of birth. The format is MMDDYYYY. | The field value is retrieved from the Birthdate field on the Employee Information page. This field value overrides the Birthdate field value on the Employee Information page. |
Email Address | The employee’s email address. Required for all active staff. | If no email domains are selected on the MD Annual Staff Report - Load page, the employee’s email address is retrieved from the Email field on the Employment tab of the Employee Information page, regardless of the email domain. If the Email field is blank, the employee’s email address is retrieved from the Personal Email field on the Employment tab of the Employee Information page, regardless of the email domain. If email domains are selected on the MD Annual Staff Report - Load page, the employee’s email address is retrieved from the Email field on the Employment tab of the Employee Information page if the email domain matches one of the entered domains. If the Email field is blank, the employee’s email address is retrieved from the Personal Email field on the Employment tab of the Employee Information page if the email domain matches one of the entered domains. This field value overrides the Email and Personal Email field values on the Employment tab of the Employee Information page. |
LEA | The two-digit state designation of the local education agency. | For a list of valid values, refer to Data Element: Local Education Agency (LEA) in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. The field value is retrieved from the Local Education Agency field on the Human Resources Profile - State page. This field value overrides the Local Education Agency field value on the Human Resources Profile - State page. |
Race/Ethnicity
The following table describes the fields in the Race/Ethnicity section on the Demographic Information tab of the Annual Staff Information form accessed from the MD Annual Staff Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Race | The employee’s race. | Valid values:
The field value is retrieved from the Race field on the Race/Ethnicity tab of the Employee Information page. This field value overrides the Race field value on the Race/Ethnicity tab of the Employee Information page. |
Ethnicity Hispanic or Latino Origin | Indicates whether the employee's ethnicity is of Hispanic or Latino origin. | Valid values:
The field value is retrieved from the Ethnicity field on the Race/Ethnicity tab of the Employee Information page. This field value overrides the Ethnicity field value on the Race/Ethnicity tab of the Employee Information page. |
Employment
The following table describes the fields on the Employment tab of the Annual Staff Information form accessed from the MD Annual Staff Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Degree | The two-digit code of the professional staff’s highest degree. Required for professional staff only, position codes 01 – 25. | For a list of valid values, refer to Data Element: Degree in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. The field value is retrieved from the Type field on the Degree Data page. This field value overrides the Type field value on the Degree Data page. |
Years Experience | The employee’s total years of experience represented as a three-digit code for total years (two digits) and months (one digit - expressed in decimals) of prior experience in the current position type, including experiences outside and inside the local unit. However, work-related experience not gained in the same field is not counted. New professional staff hired on or after the start date with no prior experience are given experience credit for the portion of the year they worked. For each month after October, deduct 1/10. For example, for a hire date of December 2009 with 12 years of experience, enter 128. Required for all staff. Month Decimal Equivalent:
| The field value is retrieved from the Years in Total field on the Employment tab of the Employee Information page. This field value overrides the Years in Total field value on the Employment tab of the Employee Information page. |
Hire Date | The date the employee was hired. Required for all staff. | The field value is retrieved from the Hire Date field on the Employment tab of the Employee Information page. This field value overrides the Hire Date field value on the Employment tab of the Employee Information page. |
Termination Date | The six-digit code for the year (four digits) and month (two digits) in which an individual resigned or left the school system between the start and end dates. | The field value is retrieved from the Last Day Worked field on the Terminate Employee page. This field value overrides the Last Day Worked field value on the Terminate Employee page. |
Termination Cause | The two-digit code for the cause of separation. Required for professional staff, position codes 01 – 25, and Title I-funded nonprofessional staff. | For a list of valid values, refer to Data Element: Cause of Separation in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. The field value is retrieved from the Termination Code field on the Terminate Employee page. This field value overrides the Termination Code field value on the Terminate Employee page. |
Contract Months | The two-digit code for the type of contract month assignment. Required for professional staff only, position codes 01 – 25. | Valid values:
|
Evaluation Building | The school where the teacher or principal was evaluated. If the teacher works at multiple schools and is evaluated based on effectiveness at each school, report the teacher's location where they spend the majority of their time. You must use a valid MSDE school number or XXXX for the central office. This field is no longer used. | Not applicable |
Effectiveness Rating | Effectiveness rating for the school year. This field is no longer used. | Not applicable |
Evaluation Position | Position for which the teacher or principal was evaluated. This field is no longer used. | Not applicable |
Percent | The percentage of time spent in the evaluation position, represented as a decimal. This field is no longer used. | Not applicable |
FTE | The four-digit FTE code expressed to three decimal points and computed based on a standard work week (40 hours) for all positions. Required for all active staff and Title I paraprofessionals who resigned or left the school system between October 16, 2023, and October 15, 2024. For example:
| The field value is retrieved from the Staff Rpt FTE field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Staff Rpt FTE field value on the Defined Page 10 - Maryland Annual Staff Report Information page. |
Year Employed | The four-digit school year in which the person last worked. Required for newly hired professional staff, position codes 08 – 24, with prior experience only. For example, 2026 means the 2025-2026 school year. | The field value is retrieved from the Year Employed field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Year Employed field value on the Defined Page 10 - Maryland Annual Staff Report Information page. |
Where Employed | The two-digit code of the state or LEA where the person worked before the current assignment. You must use an LEA code if the person was employed in a Maryland public school system. Required for newly hired professional staff, position codes 08 – 24, with prior experience only. | For a list of valid values, refer to Data Element: Where Employed in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. The field value is retrieved from the Where Employed field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Where Employed field value on the Defined Page 10 - Maryland Annual Staff Report Information page. |
Residence | The two-digit code indicating the state from which the new employee came. If the new hire was previously a Maryland resident, enter MD. Required for newly hired professional staff, position codes 08 – 24, with no prior experience. | The field value is retrieved from the Residence field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Residence field value on the Defined Page 10 - Maryland Annual Staff Report Information page. |
Experience Type | The one-digit code for the prior experience of professional staff. Required for newly hired professional staff, position codes 08 – 24 only. | Valid values:
The field value is retrieved from the Type Exp field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Type Exp field value on the Defined Page 10 - Maryland Annual Staff Report Information page. |
Tenure Status | The tenure status of the teacher. Required for teachers only, position code 11. | Valid values:
The field value is retrieved from the Tenure Status field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Tenure Status field value on the Defined Page 10 - Maryland Annual Staff Report Information page. |
Instructional Coach | The employee’s instructional coach code. Required for professional staff who meet the definition of instructional coach and are active or have left the school system between October 16, 2024, and October 15, 2025. | Valid values:
For more information, refer to Data Element: Instructional Coach in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. The field value is retrieved from the Instruct Coach field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Instruct Coach field value on the Defined Page 10 - Maryland Annual Staff Report Information page. The values in the drop-down list are retrieved from the User Defined Table IC. |
Position
The Position tab of the Annual Staff Information form contains the following sections:
Position
The following table describes the fields in the Position section on the Position tab of the Annual Staff Information form accessed from the MD Annual Staff Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Location | The one-digit location code for the level at which the employee is working. | For a list of valid values, refer to Data Element: Location in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. The field value is retrieved from the State Location Code field on the Location Table page. This field value overrides the State Location Code field value on the Location Table page. |
Building | The four-digit code assigned to the school building. A separate record must be reported for each school if a person is assigned to more than one school. For staff whose duties are mainly assigned at the central/regional office level (location code 1) and other (location code 7), leave this field blank. This field is view-only and cannot be updated after saving the record. | The field value is retrieved from the School Number field on the Location Table page. This field value overrides the School Number field value on the Location Table page. |
Budget | For all budget codes, right-zero fill the data field up to 10 digits (e.g., "20121" should be entered as "2012100000"). A staff member's position and budget codes must logically match. Not required for staff who resigned or left the school system between October 16, 2024, and October 15, 2025. This field is view-only and cannot be updated after saving the record. | For a list of valid values, refer to Data Element: Budget in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. For more information, refer to Appendix C: Valid Budget Codes by Position in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. |
Position | The two-digit code for the assignment level of the position. A staff member's position type and budget code should logically match each other. For example, a librarian is not given a budget code of "20310" for guidance counselors. If a person's position type does not fit into any of the above categories, you should select a similar position for the person. This field is view-only and cannot be updated after saving the record. | For a list of valid values, refer to Data Element: Position in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. For more information, refer to Appendix A: Description of Positions in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. |
Salary | The annual salary for the school year, including bonuses, stipends, etc. Report the portion of the annual salary for each part of the position to the nearest dollar. For staff who have multiple records (one Type I and one or more Type II records), the parts of the salary must add up to the total salary. Not required for staff who resigned or left the school system on or after October 16, 2024. | The field value is retrieved from the Annual Salary field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value is overridden by the Annual Salary field value on the Defined Page 10 - Maryland Annual Staff Report Information page. |
TAS FTE | The four-digit full-time equivalent status, expressed to three decimal points, for staff funded by a Title I, Part A Targeted Assistance School (TAS) Program. For staff who work with TAS and school-wide (SW), report only the FTE attributable to their TAS responsibilities. Leave this field blank for staff who are not Title I. Required for all Title I TAS professional and nonprofessional staff who are active or have left the school system between October 16, 2024, and October 15, 2025. | Not applicable |
Title I Paraprofessional | Indicates whether the staff person is Title I [serving in a school-wide (SW) Title I school or funded by Title I Targeted Assistance (TAS)] and is a paraprofessional as defined by Title I, Part A. Staff in position codes 26-28 or other positions that are considered paraprofessionals may not be Title I paraprofessionals, even though they serve in a Title I SW school or are funded by Title I TAS. Title I paraprofessionals must meet the definition of either instructional or non-instructional paraprofessional. Required for all professional and nonprofessional staff who are active or have left the school system between October 16, 2024, and October 15, 2025. | For a list of valid values, refer to Data Element: Title I Paraprofessional in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. |
Title I Qualified Paraprofessional | Required for all Title I instructional paraprofessionals. Paraprofessionals are qualified if they meet the following requirements:
Required for Instructional Paraprofessionals only, Title I Paraprofessional = I. | Valid values:
|
National Board Certification | Indicates whether the employee is certified by the national board. | Valid values:
|
Certificate Begin Date | The beginning date of the national board certification. | Not applicable |
Certificate End Date | The ending date of the national board certification. | Not applicable |
Certification ID Number | The eight-digit ID number assigned by the National Board for Professional Teaching Standards. The ID number may also be prefixed with C. | Not applicable |
Career Ladder | The employee’s career ladder level or tier. The Career Ladder Grant Program supports providing salary supplements to teaching staff to compensate them for additional responsibilities and voluntary efforts not already covered by their base compensation. | The valid values for the career ladder levels or tiers are stored in the User Defined Table CD. The field value is retrieved from the Career Ladder field on the Defined Page 10 - Maryland Annual Staff Report Information page. This field value overrides the Career Ladder field value on the Defined Page 10 - Maryland Annual Staff Report Information page. For more information, refer to the following in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual:
|
Subjects
The following table describes the fields in the Subjects section on the Position tab of the Annual Staff Information form accessed from the MD Annual Staff Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Subject 1 - 6 | The code of the subject taught. Required for all teachers, position code 11, active or separated. | The valid values are stored on the Assignment Codes page. For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. |
Certificated | Indicates if the teacher is certificated in the subject. | Not applicable |
FTE | The full-time equivalency (FTE) spent teaching the subject. | Not applicable |
Prior Year
The following table describes the fields in the Prior Year section on the Position tab of the Annual Staff Information form accessed from the MD Annual Staff Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Subject 1 - 6 | The code of the subject taught the prior year. These subject codes are required for classroom teachers only. | The valid values are stored on the Assignment Codes page. For a list of valid values, refer to Data Element: Subject in the Data Definitions and Instructions section of the Staff Reporting System Specifications and Procedures Manual. |
Certificated | Indicates if the teacher was certificated in the subject the prior year. | Not applicable |
FTE | The full-time equivalency (FTE) spent teaching the subject the prior year. | Not applicable |
Create file
Use the MD Annual Staff Report - Report page to specify the report criteria and create the report file.
Select Report.
Select the Report Year.
Create a hard copy of the report to verify data before you create the electronic file:
Under File Type, select Hard Copy.
If you have permission to view the entire Social Security Number (without masking) and want to include the entire Social Security Number, select Print Full Social Security Number.
Select Create, then Yes.
Save the file and navigate to the folder containing the report file.
Inspect the file. Update data if needed.
Repeat these steps until all the required data is included.
Create the electronic file:
Under File Type, select Electronic File.
Select Create, then Yes.
Save the files and select OK.
The default file names are:
Annual staff report: mdstaff.tpe
Prior year staff report: mdstaff_pyrpt.csv
For detailed information about the report’s file layout, refer to Annual Staff Report - File Layouts and Data Mapping.
Follow the State's submission procedures.
Purge data
If you need to correct setups or employee data, purge the existing records and reload the data.
Select Purge.
Select the Report Year for which you want to purge records.
Select Submit.
Select Yes, then OK.