PA Annual Financial Detail Report – Expenditures - Setup - State Expenditures

Use the PA Annual Financial Report - State Expenditures page to maintain the state-defined list of reportable expenditure fund, function, and object code combinations for various fiscal years.

On the PA Annual Financial Report - Expenditure Detail page, select State Expenditures.
Enter the Search Criteria to find the required crosswalk records, and then select Search.
Refer to Search for records for more information.
- To add a record, select Add new. Refer to the Field descriptions, enter valid information, and select Accept.
- To edit a record, select the record and select Accept. Update the information and select Accept.
- To delete, select the record and select Delete. Select Yes.
- To generate a report, select Print, and then select a Destination:
  - Select File to create the report in .rpt format. The default file name is AFRexpCodes.rpt. You can change the default file name.
  - Select Screen to download the report in .pdf format. The default file name is AFRexpCodes.pdf.
  - Select Excel to download the report in .xls format. Select the required Excel Options. The default file name is AFRexpCodes.xls.
    - Select OK.
      - Download the .rpt file from the View Files page.
      - Save the .pdf or .xls file.
        For more information about the Print option, refer to Print Reports.

Field descriptions

The following table describes the fields on the PA Annual Financial Report - AFR State Expenditures page.

Field	Description
Year	The fiscal year associated with the fund, function, and object codes. This field is view-only and cannot be updated after saving the record.
Fund	The state-defined expenditure fund code.
Function	The state-defined expenditure function code.
Object	The state-defined expenditure object code.
Elementary	Indicates whether the expenditure is for Kindergarten through the Sixth Grade.
Secondary	Indicates whether the expenditure is for the Seventh Grade through the Twelfth Grade.
Federal	Indicates whether the expenditure represents those costs funded by federal revenues.
Total	Indicates whether a total needs to be reported for the combination of the function and object code record.
LEA-Wide	Indicates whether the expenditure code is reported to the LEA-wide building code or must be distributed to all district buildings according to their ADM percentage.

Load External

Use the PA Annual Financial Report - Load AFR Expenditure Crosswalk page to import AFR Expenditure Crosswalk codes from a .tsv format text file.

For detailed information about the file layout, refer to the PA Annual Financial Report – AFR Expenditure Crosswalk - File Layout.

On the PA Annual Financial Report - State Expenditures page, select Load External.
Select the Year to be associated with the expenditure function/object codes.
Select Client PC or Server.
Select Upload and then select the file to upload.
Select Accept.
If data for the selected year is loaded, select OK to delete and reload the data.
Select OK.

Copy

Use the PA Annual Financial Report - Copy AFR Expenditure Crosswalk page to copy AFR Expenditure Crosswalk codes from one year to another.

On the PA Annual Financial Report - State Expenditures page, select Copy.
Select the Year To Copy and Year To Create.
Select Accept.