User-Defined Codes - Human Resources
Set up user-defined codes used in MI State reporting. The following are the user-defined tables:
Table | Description | Referencing Report |
|---|---|---|
Educator Effectiveness Used in the Effectiveness field on the Employee Defined Page 500 MEIS REP page. | ||
Retirement Code Used in the Retire Code field on the Michigan Retirement page. | ORS-PSERS (Public School Employees Retirement) – Federal/ORP Wages Report | |
Non-Reportable Pay Codes for DTL2 Used in the Table Code for Pay Codes not Reportable for DTL2 field on the Human Resources Profile - State page. You can use any name for this table. In this procedure, we will use the table name NR. | ||
Non-Reportable Pay Codes for DTL4 Used in the Table Code for Pay Codes not Reportable for DTL4 field on the Human Resources Profile - State page. You can use any name for this table. In this procedure, we will use the table name D4. |
Populate EF
On the start page, select Human Resources.
Select Reference Tables, then from the Personnel menu, select User Defined Codes.
Select Add new.
Enter the Table Code as EF.
In the Code field, enter a code from the Educator Effectiveness Codes (for example, 01).
In the Title field, enter the corresponding title from the Educator Effectiveness Codes (for example, Highly Effective).
Select Accept.
Repeat these steps for the remaining codes listed under Educator Effectiveness Codes.
Educator Effectiveness Codes
Code | Title |
|---|---|
01 | Highly Effective |
02 | Effective |
03 | Ineffective |
04 | Exceeds Goals |
05 | Meets Goals |
06 | Progressing Towards Goals |
07 | Does Not Meet Goals |
08 | Minimally Effective |
09 | Exemption |
Populate RC
On the start page, select Human Resources.
Select Reference Tables, then from the Personnel menu, select User Defined Codes.
Select Add new.
Enter the Table Code as RC.
In the Code field, enter a code from the Retirement Codes (for example, 01).
In the Title field, enter the corresponding title from the Retirement Codes (for example, Regular Employee).
Select Accept.
Repeat these steps for the remaining codes listed under Retirement Codes.
Retirement Codes
Code | Title | How is it used |
|---|---|---|
01 | Regular Employee | ORP gross amount is set to zero for employees with this code |
02 | Exclude from Federal/ORP | Employees with this code are excluded from the Federal/ORP Wages report |
03 | Retiree | ORP gross amount is set to zero for employees with this code |
09 | Substitute | ORP gross amount is set to zero for employees with this code |
11 | Employee with ORP | ORP gross amount is reported for employees with this code |
Populate User-Defined Table For Non-Reportable Pay Codes for DTL2
When the retirement records are loaded, if an employee is a retiree and the pay code is in this user-defined table, the earnings associated with the pay code are not reported as retirement wages on the DTL2 (Wage and Service) record. They are included in the Non-Retirement Wages report.
On the start page, select Human Resources.
Select Reference Tables, then from the Personnel menu, select User Defined Codes.
Select Add new.
Enter the Table Code as NR.
Enter a Code and Title of your choice.
While the Code and Title do not have to be an exact match, they should help you recognize the code.
Select Accept.
Repeat these steps for the other non-reportable pay codes for DTL2.
Populate User-Defined Table For Non-Reportable Pay Codes for DTL4
When the retirement records are loaded, if an employee is a retiree and the pay code is in this user-defined table, the earnings associated with the pay code are not reported as retirement wages on the DTL4 (DC Contributions) record.
On the start page, select Human Resources.
Select Reference Tables, then from the Personnel menu, select User Defined Codes.
Select Add new.
Enter the Table Code as D4.
Enter a Code and Title of your choice.
While the Code and Title do not have to be an exact match, they should help you recognize the code.
Select Accept.
Repeat these steps for the other non-reportable pay codes for DTL4.