Payroll Information - State Required
Before generating reports, ensure that you enter valid information on the Michigan Retirement page.
Specify Information For Regular Employees
Regular employees do not have a Pending Status of Add Pending on the Employee Information page.
On the start page, choose Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Search. Alternatively, you can select Exclude Pending Employees, then click Search.
Double-click the relevant employee record.
Click Payroll Information and select State Required.
Refer to Field Descriptions and enter valid information in the required fields.
Click Accept.
Specify Information For Pending Employees
Pending employees are those employees with a Pending Status of Add Pending on the Employee Information page.
On the start page, choose Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Search. Alternatively, you can select Only List Pending Employees, then click Search.
Double-click the relevant employee record.
Click Michigan Retirement.
Refer to Field Descriptions and enter valid information in the required fields.
Click Finish.
On the navigation bar, click Finish.
Click OK.
Field Descriptions
The following table describes the fields and the reports that reference the fields on the Michigan Retirement page:
Field | Description | Referencing Report |
|---|---|---|
Special Exempt | Total special exemption amount - Reported as professional leave and exception wages if applicable | |
New Hire Rptd | Specifies if the employee has been reported as a new hire. Valid values:
| |
Status Code | The Status code for the DTL1 record. Valid values:
The status codes 3, 11, 12, 13, and 15 are only reported once. If the status date is before the loading start date, these status codes are not loaded again. This field is no longer required by the state. The data will still be sent to the state; however, the state will ignore these codes. | |
Status Date | The date on which the member’s status is effective. This field is no longer required by the state. The dates will still be sent to the state; however, the state will ignore the status dates. | |
Retire Number | Retirement number Required for retired employees | None |
Retire Code | Retirement code Valid values:
Refer to Personnel User-Defined Tables for more information. | ORS-PSERS (Public School Employees Retirement) – Federal/ORP Wages Report (codes 02 and 11 only) |
Retire Date | Date the employee retired | None |
Retire Hours | Reported as hours (override) for the wage record for the employee’s primary rate. This is only used if using the account codes as the basis for the Office of Retirement Services (ORS) class. | |
Class (Acct) | Reported as Class code in the DTL2 record for the employee’s primary rate. If the field is blank, the ORS class code linked with the employee’s job class in the check history record or pay rate record will be loaded into the work file. | |
Pay Rate | If this field is not blank, the system will attempt to calculate an hourly rate for employees with the pay method P or R. | |
D4 Status Code | Employee’s status code pertaining to the Detail 4 (Defined Contribution) record. Valid values:
The Detail 4 status code and date are loaded into the Defined Contribution/Detail 4 record for the employee if a status code exists. When the report is generated, the status code and date are compared to the previously reported status code and date. If either the status code or date has changed, then the current status code and date are reported on the Defined Contribution/Detail 4 record. Otherwise, zeros are reported for both the status code and date. Regardless of the value in this field, the employee is included in the report only if they received wages. | |
D4 Status Date | Employee’s status date pertaining to the Detail 4 (Defined Contribution) record. Regardless of the value in this field, the employee is included in the report only if they received wages. |
