Header Record
The following table shows the field names, descriptions, positions, lengths, formats, data sources or valid values, and whether the field is required for the ORS-PSERS Retirement report’s header record.
Field Name | Description | Position | Length | Format | Data Source or Valid Values | Required or Optional |
|---|---|---|---|---|---|---|
Section Identifier | Identifies the type of section the record presents. | 1-4 | 4 | X(4) | The valid value is HEAD. | Required |
Organization Code | The five-digit organization number. The first four digits are the number assigned to the individual reporting unit. These should be followed by a zero except for Henry Ford Community College, which has a trailing 1. | 5-9 | 5 | X(5) | Retrieved from the TDP Reporting Unit Number field on the Human Resources Profile – State page. | Required |
Organization Name | The name of the reporting unit. | 10-39 | 30 | X(30) | Retrieved from the Client field on the Human Resources Profile page. | Required |
Reporting Period End Date | The last day of the reporting period. The format is MMDDYYYY. A reporting period is defined as a specific time frame during which payments and adjustments are made, as per your payroll calendar. Enter the report's start and end dates on the Create Report screen when submitting your file. Calculate report dates as follows: the beginning date will be the date following the end date of your previously submitted report; the end date should be calculated by adding a pay period to the beginning date. | 40-47 | 8 | 9(8) | Retrieved from the Report Period field on the MI ORS-PSERS - Reports - Retirement Report page. | Required |
Date Created | The date the file was created. The format is MMDDYYYY. | 48-55 | 8 | 9(8) | Not applicable | Required |
Service Center Code | The five-digit code of the service center that prepared the file, if applicable. | 56-60 | 5 | X(5) | Not applicable | Optional |
Service Center Name | The name of the service center that prepared the file, if applicable. | 61-90 | 30 | X(30) | Not applicable | Optional |
Filler | Fill with blanks. | 91-380 | 290 | X(290) | spaces | Not applicable |
