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Payroll Information - State Required

Before generating reports, enter valid information on the State Required page.

Enter Information For Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

  1. On the start page, select Human Resources.

  2. Select Entry & Processing, then choose Employee Information (under Employee). 

  3. Specify the search criteria, then click SearchAlternatively, you can select Exclude Pending Employees, then click Search.

  4. Double-click the relevant employee record. 

  5. Click Payroll Information and select State Required

  6. Refer to Field Descriptions and enter valid information in the required fields. 

  7. Click OK.

Specify Information For Pending Employees

Pending employees are those employees with a Pending Status of Add Pending on the Employee Information page.

  1. On the start page, choose Human Resources.

  2. Select Entry & Processing, then choose Employee Information (under Employee).

  3. Specify the search criteria, then click Search. Alternatively, you can select Only List Pending Employees, then click Search.

  4. Double-click the relevant employee record. 

  5. Click State Required. 

  6. Refer to Field Descriptions and enter valid information in the required fields.

  7. Click Finish.

  8. On the navigation bar, click Finish.

  9. Click OK.

Field Descriptions

The following table describes the fields on the State Required page:

Field

Description

On TWC Tape

Specify whether to include the employee in the Quarterly Unemployment Report for the Texas Workforce Commission (TWC).

Valid values:

  • Y - Include the employee in the report

  • N - Exclude the employee from the report

  • C - Employee is co-op

Refer to the TX Quarterly Unemployment Report (TWC) for more information.

Stat Min Amt

Statutory minimum amount

This field is automatically updated. If you modify this field, the Above Stat Min field also gets updated.

Caution: If you override the system-generated amount from the statutory minimum salary schedule, you must enter Y in Override Sched, or the system will continue to overwrite the amount entered.

New Yr Salary

New year salary on the report.

Valid values:

  • Y - Include month-to-date salary on the report

  • N - Display $0 on the report

Leave this field blank to exclude the new year salary from the report.

State Schedule

Enter the salary schedule for the statutory minimum. Refer to Salary Schedule for more information.

State Step

Employee's state step

The system routinely adds one in this field.

Above Stat Min

This indicates if the employee's salary is above the statutory minimum or not.

This field is automatically updated.

Caution: Do not override this field. You must update the Stat Min Amt field to update this field.

On St Min Rpt

Specify whether to include the employee on the Statutory Minimum report.

Override Sched

Overrides the state schedule

Valid values:

  • Y - Use the statutory minimum amount

  • N - Use the statutory minimum salary from the salary schedule

Rpt. to TRAQS

This field is no longer used.

US Citizen

Employee's citizenship

#Months Paid

The number of months for the employee to be paid.

Teacher / Lib

Specify whether the employee is a teacher, librarian, nurse, or counselor.

TRS Position

Employee's Teacher Retirement System (TRS) position code.

Valid values:

  • 01 - Professional/Administrative

  • 02 - Teacher or Full-time Librarian

  • 03 - Support Staff

  • 04 - Bus Driver

  • 05 - Full-time Nurse/Counselor

  • 06 - Peace Officer

  • 07 - Support Staff-Food Service Worker

  • 09 - Summer School Pay

Sch. Yr Pos.

Employee's year-round position status

Valid values:

  • Y - Employee works a year-round position

  • N - Employee does not work a year-round position

TRAQS Rpted

This field is no longer used.

TRS 91st Day

Date of the employee's 91st day of TRS employment

The format is MM/DD/YYYY.

PEIMS FTE

Enter the Full-Time Equivalent (FTE) percentage as an override for PEIMS reporting.

1.0000 = 100%.

Pre-K Req

State-assigned Pre-K requirement code.

New Hire Reprt

Specify whether the employee has been reported as a new hire.

Valid values:

  • Y - Employee has already been reported

  • N - Employee has not been reported yet

Accrual Days

The number of accrual days that are an exception to accrued days.

These days are added to the annual accrual.


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