Payroll Information - State Required

Before generating reports, enter valid information on the State Required page.

Enter Information For Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

On the start page, select Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Search. Alternatively, you can select Exclude Pending Employees, then click Search.
Double-click the relevant employee record.
Click Payroll Information and select State Required.
Refer to Field Descriptions and enter valid information in the required fields.
Click OK.

Specify Information For Pending Employees

Pending employees are those employees with a Pending Status of Add Pending on the Employee Information page.

On the start page, choose Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Search. Alternatively, you can select Only List Pending Employees, then click Search.
Double-click the relevant employee record.
Click State Required.
Refer to Field Descriptions and enter valid information in the required fields.
Click Finish.
On the navigation bar, click Finish.
Click OK.

Field Descriptions

The following table describes the fields on the State Required page:

Field	Description	Referencing Reports
On TWC Tape	Specify whether to include the employee in the Quarterly Unemployment Report for the Texas Workforce Commission (TWC). Valid values: Y - Include the employee in the report N - Exclude the employee from the report C - Employee is co-op	TX Quarterly Unemployment Report (TWC)
Stat Min Amt	Statutory minimum amount This field is automatically updated. If you modify this field, the Above Stat Min field also gets updated. Caution: If you override the system-generated amount from the statutory minimum salary schedule, you must enter Y in Override Sched, or the system will continue to overwrite the amount entered.	TX Team Report
New Yr Salary	New year salary on the report. Valid values: Y - Include month-to-date salary on the report N - Display $0 on the report Leave this field blank to exclude the new year salary from the report.	TX Team Report
State Schedule	Enter the salary schedule for the statutory minimum. Refer to Salary Schedule for more information.	TX Team Report
State Step	Employee's state step The system routinely adds one in this field.	TX Team Report
Above Stat Min	This indicates if the employee's salary is above the statutory minimum or not. This field is automatically updated. Caution: Do not override this field. You must update the Stat Min Amt field to update this field.	TX Team Report
On St Min Rpt	Specify whether to include the employee on the Statutory Minimum report.	TX Team Report
Override Sched	Overrides the state schedule Valid values: Y - Use the statutory minimum amount N - Use the statutory minimum salary from the salary schedule	TX Team Report
Rpt. to TRAQS	This field is no longer used.	Not Applicable
US Citizen	Employee's citizenship
#Months Paid	The number of months for the employee to be paid.	TX Team Report
Teacher / Lib	Specify whether the employee is a teacher, librarian, nurse, or counselor.	TX Team Report
TRS Position	Employee's Teacher Retirement System (TRS) position code. Valid values: 01 - Professional/Administrative 02 - Teacher or Full-time Librarian 03 - Support Staff 04 - Bus Driver 05 - Full-time Nurse/Counselor 06 - Peace Officer 07 - Support Staff-Food Service Worker 09 - Summer School Pay	Staff Salary Data report (TEA)
Sch. Yr Pos.	Employee's year-round position status Valid values: Y - Employee works a year-round position N - Employee does not work a year-round position	TX Team Report
TRAQS Rpted	This field is no longer used.	Not Applicable
TRS 91st Day	Date of the employee's 91st day of TRS employment The format is MM/DD/YYYY.	TX Team Report
PEIMS FTE	Enter the Full-Time Equivalent (FTE) percentage as an override for PEIMS reporting. 1.0000 = 100%.	PEIMS - Staff Information report
Pre-K Req	State-assigned Pre-K requirement code. Valid values: 01 = Certification through a training center 03 = Be employed as a PK teacher 05 = Child Development Associate credential 06 = Completion of Texas School Ready Training 07 = Has a degree in early childhood education 08 = At least 8 years experience 09 = Contract – At least 2 years and CDA credential 10 = Contract At least 2 years and MAC certification 11 = Contract – Been employed as a PK teacher 12 = Contract – Has a degree in early childhood education 13 = Contract – At least 8 years experience	PEIMS - Staff Information report
New Hire Reprt	Specify whether the employee has been reported as a new hire. Valid values: Y - Employee has already been reported N - Employee has not been reported yet	Employer New Hire report
Accrual Days	The number of accrual days that are an exception to accrued days. These days are added to the annual accrual. This field is updated with the Accrual Days field value on the Employee Accrual Exception Days page after paying out a contract. For more information, refer to Payroll Accrual.	Payroll Accrual