Payroll Information - State Required

Before generating the reports, enter valid information on the State Required page.

Enter information for regular employees

On the Employee Information page, the Pending Status for a regular employee is blank.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Exclude Pending Employees and then select Search.
Refer to Search for records for more information.
Select the relevant employee record and select Accept.
Select Payroll Information and then select State Required.
Refer to the Field descriptions and enter valid information.
Select Accept.

Enter information for pending employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Only List Pending Employees and then select Search.
Refer to Search for records for more information.
Select the relevant employee record and select Accept.
Select State Required.
Refer to the Field descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.

Field descriptions

The following table describes the fields on the State Required page.

Field	Description	Referencing Reports
On TWC Tape	Indicates whether to include the employee in the Quarterly Unemployment Report for the Texas Workforce Commission (TWC). Valid values: Y = Include the employee in the report N = Exclude the employee from the report C = Employee is a co-op	TX Quarterly Unemployment Report (TWC)
Stat Min Amt	The statutory minimum amount. This field is automatically updated. If you modify this field, the Above Stat Min field also gets updated. If you override the system-generated amount from the statutory minimum salary schedule, you must enter Y in Override Sched, or the system will continue to overwrite the amount entered. If the employee has more than one position subject to the statutory minimum, you must use the TEAM Defaults page to define the correct configurations for each position.	TX Team Report
New Yr Salary	Indicate whether to include the new year's salary on the report. Valid values: Y = Include the month-to-date salary on the report N = Display $0 on the report Leave this field blank to exclude the new year's salary from the report.	TX Team Report
State Schedule	The three-character TEA-defined salary schedule code for the statutory minimum. If the employee has more than one position subject to the statutory minimum, you must use the TEAM Defaults page to define the correct configurations for each position.	TX Team Report
State Step	The employee's state step. The system routinely adds one in this field. If the employee has more than one position subject to the statutory minimum, you must use the TEAM Defaults page to define the correct configurations for each position.	TX Team Report
Above Stat Min	Indicates whether the employee's salary is above the statutory minimum. Valid values: Y = Above the statutory minimum N = Below the statutory minimum This field is automatically updated. Do not override this field. You must update the Stat Min Amt field to update this field.	TX Team Report
On St Min Rpt	Indicates whether to include the employee on the Statutory Minimum report. Valid values: Y = Include the employee on the Statutory Minimum report N = Exclude the employee from the Statutory Minimum report	TX Team Report
Override Sched	Indicates whether to override the state schedule. Valid values: Y = Use the statutory minimum amount N = Use the statutory minimum salary from the salary schedule If the employee has more than one position subject to the statutory minimum, you must use the TEAM Defaults page to define the correct configurations for each position.	TX Team Report
Rpt. to TRAQS	This field is no longer used.	Not Applicable
US Citizen	Indicates whether the employee is a US citizen. Valid values: Y = Employee is a US citizen N = Employee is not a US citizen
#Months Paid	The number of months for which the employee is paid. Valid values: 10 11 12	TX Team Report
Teacher / Lib	Indicates whether the employee is a teacher, librarian, nurse, or counselor. Valid values: Y = Employee is a teacher, librarian, nurse, or counselor N = Employee is not a teacher, librarian, nurse, or counselor	TX Team Report
TRS Position	Employee's Teacher Retirement System (TRS) position code. Valid values: 01 = Professional/Administrative 02 = Teacher or Full-time Librarian 03 = Support Staff 04 = Bus Driver 05 = Full-time Nurse/Counselor 06 = Peace Officer 07 = Support Staff-Food Service Worker 09 = Summer School Pay If the employee has more than one position subject to the statutory minimum, you must use the TEAM Defaults page to define the correct configurations for each position.	Staff Salary Data report (TEA)
Sch. Yr Pos.	Indicates whether the employee works a year-round position. Valid values: Y = Employee works a year-round position N = Employee does not work a year-round position	TX Team Report
TRAQS Rpted	This field is no longer used.	Not Applicable
TRS 91st Day	The date of the employee's 91st day of TRS employment. The format is MM/DD/YYYY.	TX Team Report
PEIMS FTE	The Full-Time Equivalent (FTE) percentage as an override for PEIMS reporting. For example, 1.0000 = 100%.	PEIMS - Staff Information report
Pre-K Req	The state-assigned Pre-K requirement code. Valid values: 01 = Certification through a training center 03 = Be employed as a PK teacher 05 = Child Development Associate credential 06 = Completion of Texas School Ready Training 07 = Has a degree in early childhood education 08 = At least 8 years experience 09 = Contract – At least 2 years and CDA credential 10 = Contract At least 2 years and MAC certification 11 = Contract – Been employed as a PK teacher 12 = Contract – Has a degree in early childhood education 13 = Contract – At least 8 years experience 98 = PK Teacher in school district no additional HQPK Qualification 99 = PK Teacher in LEA no additional HQPK Qualification	PEIMS - Staff Information report
New Hire Reprt	Indicates whether the employee has been reported as a new hire. Valid values: Y = Employee has already been reported N = Employee has not been reported yet	Employer New Hire report
Accrual Days	The number of accrual days that are an exception to accrued days. These days are added to the annual accrual. This field is updated with the Accrual Days field value on the Employee Accrual Exception Days page after paying out a contract. For more information, refer to Payroll Accrual.	Payroll Accrual