Use the PA Annual Financial Report - Expenditures - State Expenditures page to enter, search, and maintain Pennsylvania AFR expenditure records, including associating local expenditures with state expenditure function and object codes and reporting expenditure amounts.
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On the PA Annual Financial Report - Expenditures page, select State Expenditures.
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Enter the Search Criteria to find the required crosswalk records, and then select Search.
Refer to Search for records for more information.-
To add a record, select Add new. Refer to the Field descriptions, enter valid information, and select Accept.
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To edit a record, select the record and select Accept. Update the information and select Accept.
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To delete, select the record and select Delete. Select Yes.
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To generate a report, select Print, and then select a Destination:
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Select File to create the report in .rpt format. The default file name is AFRexpCodes.rpt. You can change the default file name.
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Select Screen to download the report in .pdf format. The default file name is AFRexpCodes.pdf.
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Select Excel to download the report in .xls format. Select the required Excel Options. The default file name is AFRexpCodes.xls.
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Select OK.
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Download the .rpt file from the View Files page.
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Save the .pdf or .xls file.
For more information about the Print option, refer to Print Reports.
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Field descriptions
The following table describes the fields on the PA Annual Financial Report - Expenditures - State Expenditures page.
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Field |
Description |
|---|---|
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Year |
The fiscal year associated with the fund, function, and object codes. This field is view-only and cannot be updated after saving the record. |
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Fund |
The state-defined expenditure fund code. |
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Function |
The state-defined expenditure function code. |
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Object |
The state-defined expenditure object code. |
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Elementary |
Indicates whether the expenditure is for Kindergarten through the Sixth Grade. |
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Secondary |
Indicates whether the expenditure is for the Seventh Grade through the Twelfth Grade. |
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Federal |
Indicates whether the expenditure represents those costs funded by federal revenues. |
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Total |
Indicates whether a total needs to be reported for the combination of the function and object code record. |
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LEA-Wide |
Indicates whether the expenditure code is reported to the LEA-wide building code or must be distributed to all district buildings according to their ADM percentage. |
Load External
Use the PA Annual Financial Report - Expenditures - State Expenditures - Load External page to load expenditure crosswalk values from a comma-delimited file for the selected year.
PowerSchool provides an import file. Log in to PowerSource and download the appropriate file.
For detailed information about the file layout, refer to the PA Annual Financial Report – State Expenditures - File Layout.
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On the PA Annual Financial Report - Expenditures - State Expenditures page, select Load External.
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Select the Year to be associated with the state expenditure function and object codes.
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Select Client PC or Server.
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Select Upload and then select the file to upload.
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Select Accept.
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If data for the selected year is loaded, select OK to delete and reload the data.
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Select OK.
Copy
Use the PA Annual Financial Report - Expenditures - State Expenditures - Copy page to copy AFR expenditure crosswalk records from one fiscal year to another.
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On the PA Annual Financial Report - Expenditures - State Expenditures page, select Copy.
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Select the Year To Copy and Year To Create.
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Select Accept.