LA PEP Report - Maintain Data - Site/Position Information

Year

The starting year of the fiscal period.

This field is view-only.

The field value is retrieved from the Year field on the Employee Information tab of the LA PEP Report page.

Budget/Actual

The type of submission.

This field is view-only.

Valid values:

• A - End of year report of actual paid amounts

• B - Fall report of budgeted/projected amounts

The field value is retrieved from the Budget/Actual field on the Employee Information tab of the LA PEP Report page.

Employee Number

The employee number.

This field is view-only.

The field value is retrieved from the Employee Number field on the Employee Information tab of the LA PEP Report page.

Social Security

The employee's social security number. 

This field is view-only.

The field value is retrieved from the Social Security Number field on the Employee Information tab of the LA PEP Report page.

Site

The employee’s local site code.

The field value is retrieved from the Location field on the LA PEP Report - Setup - Employee Rates page.

This field value overrides the Location field value on the LA PEP Report - Setup - Employee Rates page.

Home Site

Indicates whether this is the employee’s home-based site code.

For more information, refer to Element Name: Home-Based Site Flag in the PEP User Guide.

LEA Code

The state-defined LEA sponsor code.

For more information, refer to Element Name: LEA Sponsor Code in the PEP User Guide.

The field value is retrieved from the LEA Code field on the Employee Information tab of the LA PEP Report page.

This field value overrides the LEA Code field value on the Employee Information tab of the LA PEP Report page.

Employment Begin Date

The initial employment date of the employee for the current fiscal year.

The format is MMDDYYYY.

• For 12-month employees, the date should be 0701YYYY.

• For nine-month employees in a district where the first day of school for employees is August 15, the date should be 0815YYYY.

You must indicate the first day employees must report to work, which must precede the first day of classes.

For more information, refer to Element Name: Employment Begin Date, Fiscal Year in the PEP User Guide.

Employment End Date

The last employment date of the employee for the current fiscal year.

The format is MMDDYYYY.

• For 12-month employees, the end date should be 0630YYYY.

• For nine-month employees, the end date should be the last day the employee is assigned to work.

For more information, refer to Element Name: Employment End Date, Fiscal Year in the PEP User Guide.

Annual Minutes Worked

The number of yearly minutes worked.

This field is required if the Employee Status field value is any of the following:

• 01

• 05

This field should be left blank if the Employee Status field value is any of the following:

• 02

• 03

• 04

For the October collection period, report the total number of minutes that the employee is projected to work for the fiscal year.

For the October collection period, the sum of the Annual Minutes projected to work should not exceed the product total of the Contract Day Count multiplied by the Workday Minutes Count.

For the June 30 collection period, report the total number of minutes the employee worked during the fiscal year.

For the Budget report, annual minutes are calculated based on the employee's pay rate and distributions for the employee, for the state object and function combination. For some pay, minutes are shared with base pay. For other pay, salary is calculated, but no minutes are included.

For the June 30 collection, the total number of minutes is calculated using check history and detailed distribution information in the application, taking into account the type of pay the employee received.

For vacant positions, report the number of annual minutes required for the position.

For more information, refer to Element Name: Annual Minutes Worked Count in the PEP User Guide.

The field value is retrieved from the Annual Minutes field on the Defined Page 1000 - Louisiana PEP Data page.

This field value overrides the Annual Minutes field value on the Defined Page 1000 - Louisiana PEP Data page.

Classification/State Object

The code describing the object to which the employee is assigned.

This field is view-only and cannot be updated after saving the record.

For more information, refer to Element Name: Classification Code in the PEP User Guide.

State Function

The code describing the function to which the employee is assigned.

This field is view-only and cannot be updated after saving the record.

For more information, refer to Element Name: Classification Code in the PEP User Guide.

Salary 1

The total annual budgeted/actual salary for all classification(s) reported in the Site-Position record(s) for the reported Social Security Number.

This field is required if the Employee Status field value is any of the following:

• 01

• 05

• 06

This field should be left blank if the Employee Status field value is any of the following:

• 02

• 03

• 04

This amount includes all salary types, excluding the PIP Salary Amount. The sum of the salary amounts reported on the site/position records will be matched against the Total Salary Amount reported on the Staff record.

For the October collection period, the total salary amount is always the amount budgeted (excluding PIP) for the contract period specified in the Staff record.

For the June 30 collection period, the total salary amount will reflect the actual salary paid for the span of the contract(s).

For more information, refer to Element Name: Salary Amount in the PEP User Guide.

State Fund

Indicates the funding source for the salary amount identified in the corresponding salary occurrences listed in the Site/Position record.

This field is required if the Employee Status field value is any of the following:

• 01

• 05

• 06

This field should be left blank if the Employee Status field value is any of the following:

• 02

• 03

• 04

Valid values:

• 01 = General Fund

• 10 = Federal

• 11 = NCLB Funds (No Child Left Behind)

• 12 = Special Education Funds

• 13 = Title 1 Funds

• 20 = Special Revenue

• 21 = School Food Service

• 30 = Capital Projects

To indicate other federal funding sources apart from 11, 12, and 13, the valid value is 10.

To indicate all special fund sources related to the Child Nutrition Programs (including School Lunch, Breakfast, After School Snacks, Catering, and Nutrition Education Programs), the valid value is 21.

For more information, refer to Element Name: Salary Fund Account Code in the PEP User Guide.

Salary Type

The code indicating the type of salary for the reported dollar amount.

This field is required if the Employee Status field value is any of the following:

• 01

• 05

• 06

This field should be left blank if the Employee Status field value is any of the following:

• 02

• 03

• 04

Three data elements are needed to define salary data reported in the Site/Position record. If an employee’s regular salary of $35,000.00 is paid from three funding sources, the salary data would be reported in the following way:

Amount Amount Amount

$10,000.00 $10,000.00 $15,000.00

Salary Type=1 Salary Type=1 Salary Type=1

Fund code=01 Fund Code=10 Fund Code=20

If not applicable, this field should remain blank.

Valid values:

• 1 = Base Salary is the employee’s regular salary, excluding PIP Amount, Extra Compensation, and Extended Employment. For the June 30 collection period, if an individual earns overtime pay, the overtime pay would be included as Base Salary. The Employee’s contract and minute count would be adjusted to reflect the additional time worked.

• 2 = Extra Compensation is additional salary paid to an employee for additional duties outside their regular job assignment. Activities such as coaching, yearbook advisor, cheerleader sponsor, etc., are considered additional duties and meet the definition for Extra Compensation.

• 3 = Extended Employment is the additional salary paid to vocational education instructors. The employee’s classification code must include a function code in the 13XX series.

• 4= National Board Certified Teacher is the additional salary paid to a teacher who has received a certificate from the National Board for Professional Teaching Standards (NBPTS)

For more information, refer to Element Name: Salary Type Code in the PEP User Guide.

Salary 2

For an explanation, refer to Salary 1.

For an explanation, refer to Salary 1.

State Fund

For an explanation, refer to State Fund.

For an explanation, refer to State Fund.

Salary Type

For an explanation, refer to Salary Type.

For an explanation, refer to Salary Type.

Salary 3

For an explanation, refer to Salary 1.

For an explanation, refer to Salary 1.

State Fund

For an explanation, refer to State Fund.

For an explanation, refer to State Fund.

Salary Type

For an explanation, refer to Salary Type.

For an explanation, refer to Salary Type.

Salary 4

For an explanation, refer to Salary 1.

For an explanation, refer to Salary 1.

State Fund

For an explanation, refer to State Fund.

For an explanation, refer to State Fund.

Salary Type

For an explanation, refer to Salary Type.

For an explanation, refer to Salary Type.

Salary 5

For an explanation, refer to Salary 1.

For an explanation, refer to Salary 1.

State Fund

For an explanation, refer to State Fund.

For an explanation, refer to State Fund.

Salary Type

For an explanation, refer to Salary Type.

For an explanation, refer to Salary Type.