LA PEP Report

The Louisiana PEP Report, also known as the Profile of Educational Personnel report, is mandated by the Louisiana Department of Education (LDOE). This report must be submitted periodically by public school districts, charter schools, and other educational agencies in Louisiana. The PEP report is designed to:

• Collect comprehensive data on public school personnel, encompassing teachers, administrators, and support staff.

• Ensure compliance with state and federal reporting requirements.

• Facilitate workforce planning, credential verification, and allocations for educational funding.

Menu path

From the Human Resources menu, select State. From the State menu, select LA PEP Report.

Submission period

There are three reporting periods in PEP. During budget submission (snapshot as of October 1st), school districts must submit LEA staff counts and budgeted salaries. During LEADS submission (snapshot as of October 1st), school districts are required to submit highly qualified information and class schedules. During the End-of-Year (EOY) submission, school districts must provide LEA staff counts, actual salaries, and Highly Qualified (HQ) updates.

Selection rule

Personnel and payroll information is extracted and reported depending on the Load criteria.

Prerequisites

• Enter valid information on the Defined Page 1000 - Louisiana PEP Data page.

• On the Certifications/Licenses page, identify the current primary certification to report for the employee by selecting either Primary or Set Suffix to N from the Primary drop-down list, depending on whether the state requires the suffix indicator for the certification.

• Enter valid information in the following fields on the Assignment Codes page:

  • Fund

  • Object

  • Function

• Enter valid information in the State Degree Code field on the Degree Table page.

• Enter valid information in the Leave Type field on the Leave Table page.

• Enter valid information in the following fields on the Pay Codes page:

  • Exclude from LA Quarterly Wage

  • LA Quarterly Wage No Hours

  • PEP Pay Type

  • PEP Salary Type

• Complete the Setup procedures.

Employee Pay Rate information

To use the Accounts options, the Budget Units and Accounts in the Organization section of the employee's Pay Rate Information page must be in the following format:

Where

• XX is the fund,

• FFFF is the four-digit function,

• Any three of the remaining digits of the budget code are the site code, and

• OOO (character 2-4) of the Account is the object.

For example, to define the employee's job classification, consisting of:

• Object: 116

• Function: 1210

• Fund: 01

• Site: 004

You must enter the following values: