Payroll Information - State Required

Before generating reports, ensure that you enter valid information on the Vermont State Required page.

Enter Information for Regular Employees

Regular employees do not have a Pending Status of Add Pending on the Employee Information page.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Payroll Information, then select State Required.
Refer to Field Descriptions and enter valid information in the required fields.
Select Accept.

Enter Information For Pending Employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Vermont State Required.
Refer to Field Descriptions and enter valid information in the required fields.
Select Finish.
On the navigation bar, select Finish.
Select OK.

Field Descriptions

Field Name	Description	Referencing Reports
NH Last Rptd	Date the employee was last reported as a new hire. This field is updated when the employee is reported as a new hire in the electronic file output. To force the reporting of an employee, leave the field blank. After the New Hire report electronic file is created, the NH Last Rptd field is updated with the date in the Cutoff Date field on the VT New Hire Report page. This ensures that the same employees don't get reported again.	New Hire report
No 60 Day Rule	If more than 60 days have passed without being paid, the employee will be reported as a new hire with the 60-day rule. Valid values: Y - 60-day rule does not apply. The employee is excluded from the New Hire report. N - 60-day rule is active. The employee is included in the New Hire report. Leave the field blank to imply N. Use this option for contract employees who do not receive pay during summer break. The value in this field is overriden by the value in the Exclude from New Hire 60 Day Rule field on the Job Classes page.	New Hire report
NH Last Paid	Date the employee was last paid. This field is updated for a new hire with the last paid date. After the New Hire report electronic file is created, the NH Last Paid field is updated with the date in the Last Paid field on the Payroll tab of the Employee Information page. This ensures that the same employees don't get reported again.	New Hire report
UI Tax Exempt	Status of the employee's unemployment insurance taxation exemption. Valid Values: Y - Employee is exempt N - Employee is not exempt	Quarterly Wage and Multiple Worksite report
UI Hours	Enter the number of hours worked for unemployment insurance to override the calculated value.	Quarterly Wage and Multiple Worksite report
Location Code	Enter the code identifying the employee's worksite location. These locations are set up on the Location Table page. Use this option to override the employee's worksite location.	Quarterly Wage and Multiple Worksite report