Unique ID Report
Use this page to generate the Texas Student Data System (TSDS) Unique ID report.
District or charter schools obtain employees' Unique ID numbers through TEA's Texas Student Data System (TSDS) Unique ID system. The Unique ID is used for internal and state reporting purposes to avoid confusing your identity with another educator. In addition, the Unique ID minimizes the reliance on social security numbers, thus protecting your information.
The Unique ID number differs from the TEA ID used for educator certification testing.
Local education agencies (LEAs) use Unique ID numbers to upload student and staff information to the TSDS Education Data Warehouse (EDW). As a result, each student and staff member has a unique identifier for their entire career within the Texas educational system. In addition, the TSDS Unique ID is necessary to integrate the various TSDS subsystems seamlessly.
Menu Path
From the Human Resources menu, select State. From the State menu, select Unique ID Report (TEA).
Selection Rule
The report includes all employees with a value in the TSDS ID field on the Employee Information - State Required II page.
Prerequisites
Before creating the Unique ID report, verify that the following fields on the Employee Information - State Required II page contain valid information:
TSDS ID
TSDS Emp Stat
Create File
Refer to Field Descriptions and enter information or select the required options on the TX Unique ID Report (TEA) page.
Click Accept.
Select File to save the report in .csv format. In the File Name field, specify a path and file name.
Click OK.
Select the Destination for the report:
Select File to save the report in .rpt format. In the File Name field, specify a path and file name.
Select Screen to save the report in .pdf format.
Select Excel to save the report in .xls format. Select the required Excel Options.
Save the file and navigate to the folder containing the report file.
Inspect the file, and update the data if needed.
Repeat these steps until all the data is included.
Follow the state's submission procedures.
Field Descriptions
Field | Description |
|---|---|
Report Date | The filing date of the report. The format is MM/DD/YYYY. |
TSDS Transmission ID | The code identifying the TSDS transmission for reference. The limit is ten characters. |
School Year | The school year for the report. The default is the Year from the Fund Accounting Profile page. |
Employee Number | A unique number identifying the employee. |
Employee Status | The employee status for the report. |
Include Employees With Existing IDs | Indicates whether to include employees with employee IDs, not just those with assigned Unique IDs. |
Include Employees Without Pay Rates | Indicates whether to include all employees, not just those with assigned pay rates. |
Employee Types | Enter the employee types to include in the report. Click Employee Types to view and select the required employee types. Click OK. |
Upload Unique ID
Use this option to upload the Unique ID Information from a .csv file.
On the TX Unique ID Report (TEA) page, select Upload Unique ID.
Enter the file path and name of the .csv file.
Select Accept.