Maintain Termination ED90 Records
Use the TX TEAM Report - Termination (ED90) page to create records for employee terminations that were not created during the TEAM load process.
When an employee is terminated during a report month, an ED90 record must be created for them. Once an ED90 record is created and submitted, that employee's position is ignored when TEAM records are loaded in the future.
For changes needed to ED90 records for the current month, make the necessary corrections and then select Resubmit to flag them for resubmission.
Menu path
From the Human Resources menu, select State. From the State menu, select TX TEAM Report. From the TEAM Record Maintenance menu, select Maintain Termination ED90 Records.
Maintain data
On the TX Team Report - Termination (ED90) page, enter Search Criteria and select Search.
To add a record, select Add new. Refer to the Field descriptions, fill in the information, and select Accept.
To edit, double-click the record. Update the information and select Accept.
To delete a record, select the record and select Delete.
Field descriptions
The TX TEAM Report - Termination (ED90) page consists of the following:
General section
The following table describes the fields in the General section of the TX TEAM Report - Termination (ED90) page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Report Month | The month for the report data. This field is view-only and cannot be updated after saving the record. | Valid values:
|
Report Year | The year for the report data. This field is view-only and cannot be updated after saving the record. | Not applicable |
Employee Number | The employee’s identification (ID) number. Select the Lookup icon to search for and select an employee number. This field is view-only and cannot be updated after saving the record. | The field value is retrieved from the Employee Number field on the Employee Information page. |
Resubmit | Indicates whether this record is a resubmission. Records flagged as a resubmission can be created and submitted separately. For more information, refer to Create TEAM Reports. | Not applicable |
Submitted to TRS | Indicate whether this record has been submitted to the Teachers' Retirement System (TRS). | Not applicable |
Member tab
The Member tab consists of the following sections:
Employee Data
The following table describes the fields in the Employee Data section of the Member tab on the TX TEAM Report - Termination (ED90) page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Identification Code | Type of identification to be used for the report. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | Valid values:
The field value is retrieved from the Identification Code field on the Member tab of the Demographic (ED20/ED25) page. |
Social Security/TRS ID | The employee's Social Security number or TRS member ID number. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | The field value is retrieved from the Social Security/TRS ID field on the Member tab of the Demographic (ED20/ED25) page. |
Last Name | The employee's last name. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | The field value is retrieved from the Last Name field on the Member tab of the Demographic (ED20/ED25) page. |
First Name | The employee's first name. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | The field value is retrieved from the First Name field on the Member tab of the Demographic (ED20/ED25) page. |
Middle Name | The employee's middle name. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | The field value is retrieved from the Middle Name field on the Member tab of the Demographic (ED20/ED25) page. |
Suffix | The employee’s name suffix. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | Valid values:
The field value is retrieved from the Suffix field on the Member tab of the Demographic (ED20/ED25) page. |
Birth Date | The employee's date of birth. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | The field value is retrieved from the Birth Date field on the Member tab of the Demographic (ED20/ED25) page. |
Gender | The employee's gender. This field cannot be updated here. Make updates on the Demographic (ED20/ED25) page. | Valid values:
The field value is retrieved from the Gender field on the Member tab of the Demographic (ED20/ED25) page. |
Termination Data
The following table describes the fields in the Termination Data section of the Member tab on the TX TEAM Report - Termination (ED90) page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Last Day Worked | The date of the employee's last workday. | The field value is retrieved from the Last Day Worked field on the Terminate Employee page. If that field is blank, then the value is retrieved from the Last Date to Pay field on the Terminate Employee page. |
Termination Code | The reason for termination. | Valid values:
The field value is retrieved from the tertable.state_term_code field, based on a lookup using the Termination Code field on the Employee Information page. |
Final Payroll Date | The employee's last day of work, as indicated on their final payroll. | The field value is retrieved from the Last Date to Pay field on the Terminate Employee page. |
TRS Compensation | The annualized, eligible TRS compensation. Required only for TRS members whose termination is due to death. | The field value is calculated from the Employee Pay Rates page. When the Termination Code is "D" (Death), the system calculates TRS compensation by summing annual salaries from pay rates that are not exempt from TRS deductions (ded_type = "10"), based on the school-year dates defined on the tx_team_setup page. For hourly employees, it calculates: contract days × dock rate × hours per day. For other pay methods, it calculates: contract days × dock rate. |
Clear Resubmit Records
Use the Clear Resubmit Records option to remove the Resubmit flag from records for the selected month and year.
On the TX Team Report - Termination (ED90) page, select Clear Resubmit Records.
Select the Report Month and Report Year.
Select Accept, then select Yes.