Calendars

Use the Calendars table to create calendars for your employees. You can assign a calendar to one or more job classes in the Job Class table. The calendar is then assigned to employees when you specify their job classes.

Data from calendars is used in taking attendance, calculating pay rates for salaried employees, and determining docking rates. Calendars are also used for other purposes related to pay and leave.

On the start page, choose Human Resources, then Reference Tables.
Under Payroll, choose Calendars.
Specify Search Criteria and click Search.
To add a record, click Add new.
Refer to Field Descriptions, fill out the information, and click Accept.
To edit, double-click the record. Update the information and click Accept.
To delete a record, select the record and click Delete. Click Yes.

Field Descriptions

Calendars Page

The following table describes the Texas-specific fields on the Calendars page.

For information about other fields on the Calendars page, refer to Calendar Table.

Field

Description

Referencing Report

Prior Year Calendar

Indicates the calendar from the prior year that the new calendar will override during the TEAM load process.

You can set up this option in two ways:

Manually adding or updating calendars
Select the Prior Year Calendar option when copying a calendar from an existing calendar. This marks the calendar being copied as the prior year calendar for the newly created calendar.

When the Override Prior Year Calendars option is selected, this override is used during the Load TEAM Records process.

TEAM Reporting

Calendar Holiday Table Page

When adding or changing a calendar record, click Holidays to display the Calendar Holiday Table page. This page lets you define dates as holidays in the calendar you are defining. You can then determine whether those dates are paid or non-paid.

The following table describes the Texas-specific fields on the Calendar Holiday Table page.

For information about other fields on the Calendar Holiday Table page, refer to Calendar Table.

Field	Description	Referencing Report
TEAM Override	Select Yes to exclude the holiday from the TEAM Days Worked calculation.	TEAM Reporting
Override Date	Enter a date to override the holiday to a new date instead of excluding the holiday.	TEAM Reporting

Calendar Non-Work Weekdays Page

When adding or changing a calendar record, click Non-Work Weekdays to display the Calendar Non-Work Weekdays page. Use this page to define non-work weekdays that do not count as holidays. Again, you can designate the dates as paid or non-paid.

The following table describes the Texas-specific fields on the Calendar Non-Work Weekdays page.

For information about other fields on the Calendar Non-Work Weekdays page, refer to Calendar Table.

Field	Description	Referencing Report
TEAM Override	Select Yes to exclude the non-work weekday from the TEAM Days Worked calculation.	TEAM Reporting
Override Date	Enter a date to override the non-work weekday to a new date instead of excluding the non-work weekday.	TEAM Reporting

Copying a Calendar

The Copy Calendar page allows you to enter the new calendar type and description and edit the details of the copied calendar for the new calendar.

On the start page, choose Human Resources, then Reference Tables.
Under Payroll, choose Calendars.
Specify Search Criteria and click Search.
Select the calendar to copy and click Copy.
Refer to Field Descriptions and fill out the information.
Select whether you want to copy Holidays, Non-Work Days, or Weekend Work Days.
Click OK.