Calendars
Use the Calendars table to create calendars for your employees. You can assign a calendar to one or more job classes in the Job Class table. The calendar is then assigned to employees when you specify their job classes.
Data from calendars is used in taking attendance, calculating pay rates for salaried employees, and determining docking rates. Calendars are also used for other purposes related to pay and leave.
On the start page, choose Human Resources, then Reference Tables.
Under Payroll, choose Calendars.
Specify Search Criteria and click Search.
To add a record, click Add new.
Refer to Field Descriptions, fill out the information, and click Accept.
To edit, double-click the record. Update the information and click Accept.
To delete a record, select the record and click Delete. Click Yes.
Field Descriptions
Calendars Page
The following table describes the Texas-specific fields on the Calendars page.
For information about other fields on the Calendars page, refer to Calendar Table.
Field | Description | Referencing Report |
---|---|---|
Prior Year Calendar | Indicates the calendar from the prior year that the new calendar will override during the TEAM load process. You can set up this option in two ways:
When the Override Prior Year Calendars option is selected, this override is used during the Load TEAM Records process. |
Calendar Holiday Table Page
When adding or changing a calendar record, click Holidays to display the Calendar Holiday Table page. This page lets you define dates as holidays in the calendar you are defining. You can then determine whether those dates are paid or non-paid.
The following table describes the Texas-specific fields on the Calendar Holiday Table page.
For information about other fields on the Calendar Holiday Table page, refer to Calendar Table.
Field | Description | Referencing Report |
---|---|---|
TEAM Override | Select Yes to exclude the holiday from the TEAM Days Worked calculation. | |
Override Date | Enter a date to override the holiday to a new date instead of excluding the holiday. |
Calendar Non-Work Weekdays Page
When adding or changing a calendar record, click Non-Work Weekdays to display the Calendar Non-Work Weekdays page. Use this page to define non-work weekdays that do not count as holidays. Again, you can designate the dates as paid or non-paid.
The following table describes the Texas-specific fields on the Calendar Non-Work Weekdays page.
For information about other fields on the Calendar Non-Work Weekdays page, refer to Calendar Table.
Field | Description | Referencing Report |
---|---|---|
TEAM Override | Select Yes to exclude the non-work weekday from the TEAM Days Worked calculation. | |
Override Date | Enter a date to override the non-work weekday to a new date instead of excluding the non-work weekday. |
Copying a Calendar
The Copy Calendar page allows you to enter the new calendar type and description and edit the details of the copied calendar for the new calendar.
On the start page, choose Human Resources, then Reference Tables.
Under Payroll, choose Calendars.
Specify Search Criteria and click Search.
Select the calendar to copy and click Copy.
Refer to Field Descriptions and fill out the information.
Select whether you want to copy Holidays, Non-Work Days, or Weekend Work Days.
Click OK.
Field Descriptions
The following table describes the Texas-specific fields on the Copy Calendar page.
For information about other fields on the Copy Calendar page, refer to Calendar Table.
Field | Description | Referencing Report |
---|---|---|
Prior Year Calendar | Indicates the calendar from the prior year that the new calendar will override during the TEAM load process. When copying a calendar from an existing calendar, this option marks the calendar as the prior year calendar for the newly created calendar. When the Override Prior Year Calendars option is selected, this override is used during the Load TEAM Records process. |